DEPARTMENT ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Oct 16, 2024 – The Department Administrator has experience in administrative functions with strong communication skills across all organizational levels. This role requires the ability to manage multiple tasks and collaborate effectively with team members and business partners. The administrator is also proficient in accounts payable systems like Ariba or Coupa, familiar with eSignature software, and skilled in Microsoft 365, especially SharePoint.

Essential Hard and Soft Skills for a Standout Department Administrator Resume
  • Database Management
  • Document Control
  • Budgeting
  • Scheduling Software Proficiency
  • Data Analysis
  • Report Generation
  • Office Software
  • Event Planning
  • Record Keeping
  • Compliance Knowledge
  • Communication
  • Time Management
  • Problem-Solving
  • Adaptability
  • Team Collaboration
  • Attention to Detail
  • Critical Thinking
  • Interpersonal Skills
  • Organizational Skills
  • Initiative

Summary of Department Administrator Knowledge and Qualifications on Resume

1. BA in Business Administration with 6 years of Experience

  • Experience working with or supporting senior executives, attorneys, or equivalent experience
  • Administrative office working experience.
  • Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
  • Effective organizational skills with a focus on confidentiality, accuracy and attention to detail
  • Excellent verbal and written communication skills
  • Ability to anticipate and proactively resolve potential issues, demonstrating sound judgment/decision-making
  • Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervisor
  • Demonstrates a positive attitude, and resourcefulness and maintains composure in high-pressure situations
  • Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, Adobe
  • Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, expense reports, etc.

2. BA in Human Resources Management with 5 years of Experience

  • Experience with grant applications, publications and grant management
  • Management experience in a research setting including personnel management and high-level administrative tasks
  • Experience with contracting and procurement
  • Working experience in budget management
  • Experience with project management to meet goals and project timelines
  • Proven track record of working with leadership to develop and implement processes
  • A proven ability to report to leadership on progress, and identify areas of opportunity and improvement.
  • Outstanding communication skills, with the ability to interact with all levels of staff
  • Expert multi-tasker and with the ability to prioritize accordingly
  • Must be proficient in dealing with fast-paced, rapidly changing and often ambiguous environments

3. BA in Office Management with 7 years of Experience

  • Experience as an experienced administrator
  • A background in a business or education-related environment (preferably in a large organization)
  • Competence in all Microsoft Office programs including Excel, Word and PowerPoint
  • Competence in the use of electronic mail programs (e.g. Microsoft Outlook)
  • Knowledge of and experience using and managing database systems and Internet research techniques
  • Ability to plan, develop and maintain electronic and paper-based filing systems
  • Knowledge of meeting and minute-taking protocols
  • Experience in organizing functions and other events.
  • Experience with digital media development and maintenance
  • Knowledge of timetabling systems, student systems (JADE, SMS), Freedom, and Unimarket systems

4. BA in Public Administration with 6 years of Experience

  • Woking experience as an administrative professional
  • Strong interpersonal communication skills and ability to interact with individuals globally and across all organizational levels
  • Ability to work as part of a team with excellent collaboration skills across other functions and with business partners
  • Ability to work independently with minimal supervision
  • Ability to manage multiple tasks and priorities including good time management skills, organizational skills, and accountability for tasks and issues
  • Excellent troubleshooting and problem-solving skills
  • Quick thinking, initiative taking, thirst for learning and unafraid to be out of comfort zone
  • Proficient with accounts payable systems, preferably Ariba or Coupa
  • Comfort in legal technology systems including eSignature software (preferably Adobe Sign/EchoSign)
  • Proficiency in Microsoft Suite/Microsoft 365, including SharePoint
Relevant Information
Department Assistant Skills, Experience, and Job Requirements