BID MANAGER JOB DESCRIPTION

A BID Manager is the person responsible for turning a prospect's RFP into a signed contract. Most professionals outside the function do not realize that a single poorly structured proposal, missing a compliance requirement or misaligned on win themes, can eliminate a multi-million-dollar pursuit before a single conversation happens. This role owns the go/no-go decision, the bid schedule, and the quality gate on every submission. Sitting within the commercial or sales function, the BID Manager answers to senior sales leadership and coordinates input from Legal, Finance, and technical subject matter experts to produce proposals that reflect both competitive pricing and defensible value.

As the BID Manager, you lead the full proposal process for competitive tenders and RFP responses, from qualification through submission and post-bid review, ensuring compliant and commercially sound bids are delivered on time. You work across Sales, Legal, Finance, and delivery teams, with your output directly shaping win rate and revenue pipeline across a portfolio of concurrent pursuits.

Career Impact: Managing multi-stakeholder RFP responses for enterprise-level clients builds a track record that is recognized across Professional Services, consulting, and technology sectors, opening paths to Proposal Director and Head of Bid Management roles.

Business Impact: The proposals you produce determine whether new contracts are won or lost, making the win rate of your active bid portfolio a direct measure of revenue entering the business.

Growth Opportunity: Repeated exposure to deal strategy, financial modeling, and executive-level stakeholder negotiation accelerates the commercial acumen needed to move into senior sales operations or commercial director positions.

• Lead bid qualification and go/no-go decisions for incoming RFPs, RFIs, and RFQs against defined criteria.
• Define bid plans with clear milestones, owners, and required inputs for each pursuit.
• Coordinate input from Sales, Legal, Finance, and technical subject matter experts to assemble complete proposal documents.
• Monitor progress against the bid schedule, escalating risks to the Sales lead before deadlines are affected.
• Review and edit all proposal content to ensure consistent messaging, compliance, and alignment with win themes.
• Drive post-bid reviews with internal teams and clients to capture lessons and improve future win rates.
• Maintain a library of reusable proposal content, templates, and boilerplate materials for ongoing pursuit efficiency.
• Coach bid team contributors on structure, response quality, and alignment with the organization's value proposition.

• Bachelor's degree in Business, Communications, Engineering, or a related field, or equivalent work experience.
• 3 or more years of bid or proposal management experience, with demonstrated ownership of multi-stakeholder RFP responses.
• Proven ability to manage multiple concurrent bids under competing deadlines without loss of submission quality.
• Strong written communication skills, including the ability to structure, edit, and re-draft complex proposal content.
• Experience coordinating cross-functional teams including legal, financial, and technical contributors within a defined bid process.
• Demonstrated commercial awareness, including the ability to interpret contract terms and assess bid feasibility.
• Familiarity with formal procurement processes such as RFP, RFI, ITT, and PQQ submission requirements.
• Strong organizational and time management skills, with a structured approach to planning and risk escalation.

• APMP Foundation or Practitioner certification, or equivalent bid and proposal management accreditation.
• Experience working within enterprise procurement portals and managing compliant digital submissions.
• Exposure to financial modeling, cash-flow analysis, or cost-to-win tracking within a bid environment.
• Prior experience mentoring junior bid writers or leading a small bid team through high-value pursuits.

• Bid win rate across managed portfolio, measured as percentage of submitted proposals resulting in contract award.
• On-time submission rate, tracking the percentage of bids delivered by client deadline without extensions.
• Bid cost-to-win ratio, measuring total internal resource spend against the contract value of won business.
• Proposal compliance score from internal quality reviews, reflecting adherence to RFP requirements and scoring criteria.
• Post-bid debrief completion rate, indicating how consistently lessons learned are captured after each submission outcome.
• Typical tools: Proposal management platforms (commonly RFPIO or Loopio); office productivity suites (commonly Microsoft Word and PowerPoint)

• Base Salary Range: $75,000 to $110,000 per year depending on experience and market
• Bonus: performance-based annual bonus, typically 8 to 15 percent of base salary
• Equity: not standard at this level in Professional Services
• Health Benefits: medical, dental, and vision coverage, employer contribution varies by firm
• PTO: 15 to 20 days annually, plus standard public holidays
• Common Perks: Professional development budget, APMP certification reimbursement, remote or hybrid work options

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Reasonable accommodations are available to applicants and employees with disabilities throughout the hiring process and in the performance of job duties. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law. Employment in this role is contingent on successful completion of a background check. Candidates must be authorized to work in the United States. 

The BID Manager owns the full proposal lifecycle for airfield solutions, overseeing technical and commercial development from initial RFP review through bid submission and customer support. Working proactively with Regional Sales Managers and third-party suppliers, the role ensures cost estimates, RFQ evaluations, and compliance reviews result in competitive, on-schedule offers.

Key Responsibilities

• Oversee the initiation and coordination of proposal technical and commercial development process.
• Prepare offers, bids and other sales-related documents required by customers.
• Reply to sales inquiries and proposal requests promptly.
• Review and analyze proposal requirements, ensure overall quality and compliance with RFI, RFP and other requirements.
• Monitor progress to ensure tasks are accomplished according to schedule.
• Work proactively with Regional Sales Managers to ensure cost estimates support requirements, schedules and contract terms.
• Provide required technical support to customers and business partners.
• Contact airfield third party suppliers and installation contractors, prepare RFQs, evaluate offers and select the right one.

Required Qualifications

• Associate's or Bachelor's Degree in Electrical Engineering or related field strongly preferred.
• 2-5 years related Bid Manager experience and/or training, or equivalent combination of education and experience.
• Expert domain knowledge in airfield solutions is a strong plus.
• Familiar with the RFP process and required documentation.
• Ability to read, analyze and interpret common technical information such as blueprints, plan sets and legal documents.
• Strong reliability, accuracy and excellent organization with strict respect of deadlines.
• Good interpersonal skills, ability to communicate and coordinate in a multicultural environment.
• Fluency in spoken and written English and French.

Embedded within the sales, solutions and delivery organization, the BID Manager delivers end-to-end bid coordination by driving response integration, bid qualification, and proposal reviews across onsite and offshore teams. Working closely with deal analysts, solution teams, and account teams, the role advances the quality and competitiveness of RFP and RFI responses that directly support revenue growth.

Core Functions

• Support end-to-end bid management, bid coordination, proposal and response development.
• Drive Bid Management with focus on response integration, bid planning, managing bid qualification, solution and proposal reviews.
• Work closely with the sales, solutions and delivery team to create winning proposals.
• Understand contractual and commercial aspects of the deal and work with deal analysts for winnability.
• Liaise with solution teams, delivery teams and account teams for collation of technical and solutioning write-ups.
• Manage and maintain standard proposal templates, boilerplate content, rate cards and other requisite templates.
• Collaborate with other bid managers and onsite and offshore teams to manage and anchor RFP/RFIs.
• Build status reports and participate in meetings to present status updates on ongoing pursuits.

Qualifications and Experience

• Applied knowledge of methods, processes and procedures in program and project management.
• Broad IT understanding from the field of IT solutions and the procurement process.
• Persuasiveness and negotiation skills towards internal and external entities, partners and their management.
• Customer orientation, confident demeanor, presentation skills and rhetorical skills.
• Experience in managing different units in a complex environment.
• Accurate, comprehensible and independent way of working with strong initiative and flexibility.
• Very good knowledge of spoken and written English.

Reporting to General Managers and Public Policy Managers, the BID Manager coordinates and develops bid-oriented teams across all regional markets, leading virtual teams to produce compliant, high-quality tender submissions on time and within budget. Partnering with cross-functional and customer-facing colleagues, the role drives financial modeling, win strategy development, and gap analysis that strengthen the organization's competitive position in transport and urban planning sectors.

Primary Duties

• Coordinate and develop highly-effective bid-oriented teams across all markets in the region.
• Develop bespoke, high-quality winning submissions through effective leadership and guidance of virtual bid teams.
• Initiate and ensure adherence to realistic timescales and defined milestones at each stage of the bid.
• Work in close collaboration with General Managers, Public Policy Managers and other customer-facing colleagues to develop effective win strategies.
• Identify gaps to tender requirements, create solutions to bridge those and develop effective win strategies for each tender.
• Understand and resolve complex technical, strategic and commercial issues and risks throughout the bid process.
• Drive financial modeling for strategic tenders, ensuring transparency and sign-off of P and L forecasts.
• Manage the bid budget and build third-party agency strategies and relationships where relevant.

Skills and Qualifications

• Bachelor's or preferably Master's degree in business, urban planning, policy, engineering or a related field.
• At least 2-3 years of relevant and proven experience in tendering in transport, urban planning, technology or other applicable sectors.
• Knowledge of the procurement processes and tendering procedures in the region is highly desirable.
• Excellent written and verbal communication, organisational and project management skills.
• Proven cross-functional team leadership skills with strong managerial, task and risk management skills.
• Creative problem-solving, proactivity and attention to detail.
• Ability to work under high pressure and within tight deadlines.
• Fluent Italian and/or Spanish and excellent English language skills.

Sitting at the intersection of proposal management and stakeholder coordination, the BID Manager shapes high-quality bid responses by building comprehensive bid plans, coaching writers, and managing reviews through the full submission cycle. Operating across Sales, Legal, Pricing, and Commercial teams, the role ensures compliant, professionally presented proposals are delivered on time via procurement portals including Ariba.

Duties

• Manage assigned bids in full alignment with process and industry best practice, ensuring high quality responses are submitted on time.
• Create a detailed, comprehensive bid plan with clear owners, required inputs and outputs.
• Form, coordinate and manage the team for the bid including Sales Lead, SMEs, Pricing, Legal and Commercial.
• Monitor progress against the bid plan, running regular status calls and escalating any tasks that may impact delivery.
• Allocate tasks and coach various stakeholders and writers to produce comprehensive responses reflecting the value proposition.
• Manage proposal and presentation reviews of all content and coordinate all inputs into a completed bid document.
• Complete proposal submissions in accordance with prospect's process, including use of procurement portals.
• Create and maintain a database of reusable documents to be used on different bids.

Experience and Qualifications

• Bachelor's Degree or relevant experience in Business.
• APMP certification - Practitioner level for bid and proposal management.
• Experience as Bid Manager with substantial experience using MS Office, especially Word and PowerPoint.
• Experience working with variety of procurement portals such as Ariba.
• Good understanding of latest trends in IT including cloud computing, big data and APIs.
• Excellent communication skills with experience presenting to mid-level and senior audiences.
• Able to provide leadership and guidance to less experienced personnel.
• Fluent English and Spanish, previous experience in LAC market is desired.

A key member of the sales and commercial team, the BID Manager provides full technico-commercial support across the entire sales cycle by managing offer building, proposal writing, and Win Workshops within defined time, budget, and resource constraints. Collaborating across internal teams, third-party advisors, and local account managers, the role ensures each proposition meets customer requirements and positions the company competitively throughout the opportunity cycle.

Functions

• Provide full technico-commercial support to the sales team during all the sales cycle.
• Coordinate internal teams to ensure offering the best solution for each opportunity.
• Manage the commercial offer building and proposal writing within time, budget and resources constraints.
• Ensure the proposition meets the customer's requirements, differentiates the company and satisfies internal requirements.
• Maintain relationships with customers and any third-party advisors on the process.
• Organize Win Workshops as appropriate to the bid and ensure follow-up of outcomes.
• Prepare plan and budget, organize and monitor the process to deliver the proposition.
• Maintain relation with the local account manager and sales team throughout the opportunity cycle.

Professional Experience

• Previous presales, Technical Sales or bid management experience is definitely a plus.
• Strong payment industry knowledge with Business Intelligence skills.
• Project management skills including budget, planning and risk management.
• Good writing and presentation skills with strategic thinking and vision with stakeholders.
• Time management skills with efficiency and ability to meet deadlines with minimal supervision.
• Customer focus and capability to interpret and deal with complex business relationships.
• Business Fluent English, French or Dutch or German are a plus.

Winning complex infrastructure tenders depends on the BID Manager, who manages tender and bid preparations end-to-end from RFP analysis and commercial strategy definition through cash-flow analysis, costing, risk mitigation, and handover to project launch. Based within a cross-functional tender team spanning Engineering, Sourcing, Planning, and Finance, the role is accountable for delivering competitive, financially sound submissions on schedule.

Accountabilities

• Manage various tender and bid preparations to achieve highest possible quality output.
• Analyze Request for Proposal and define the bidding strategy as well as commercial strategy.
• Organize the tender team including Engineering, Sourcing, Planning and Finance to derive a competitive submission.
• Organize and schedule all activities required to deliver tender submission on time.
• Validate and review the inputs, assumptions and calculations needed for the offer including tax guidance and multi-currencies hedging.
• Prepare cash-flow analysis, costing assumptions, tender planning and tender documentations.
• Prepare the costing and build the offer in considering finance aspects, logistic arrangement, CAPEX and Fixed Assets.
• Perform risk mitigation and assessment and complete transfer from Tender to Project launch.

Education and Experience

• Bachelor's in engineering, electrical or relevant.
• More than 5 years' experience in tender and bidding.
• Experience in railway industry will be a bonus.
• Ability to engage with all stakeholders to ensure all financial figures are with good integrity.
• Ability to identify and propose the approach or model to yield the most competitive bid with simulation of different business scenarios.
• Pro-actively liaise with all stakeholders to prepare necessary actions to deliver the bids.

As the BID Manager, this role coordinates incoming quote requests, maintains contract renewal and sales campaign databases, and oversees all aspects of bid preparation to ensure high-quality, timely submissions that meet client requirements. The sales and business development team relies on this work to sustain client satisfaction, support transnational stakeholder collaboration, and keep proposal pipelines accurate and up to date.

Activities

• Coordinate incoming quote requests and responses and consolidate the contract renewal status view.
• Maintain and regularly update company databases and tools.
• Oversee all aspects of bid preparation and ensure high quality and compelling bids are submitted in a timely manner.
• Review all client requirements to ensure they are met in the bid and work with a wide variety of stakeholders.
• Include all necessary information in the proposals by working with transnational and multidisciplinary teams.
• Ensure client satisfaction by providing potential and current clients with excellent customer service.

Background and Experience

• Excellent communication and team skills.
• Experience working in transnational and multidisciplinary teams.
• Customer-oriented with an entrepreneurial mindset, able to multi-task and organize and prioritize effectively.
• Knowledge of a CRM such as Salesforce is an asset.
• Comfortable with IT tools and able to manage and maintain databases.

BID Manager develops clear win strategies and drives end-to-end bid submissions by resolving complex technical, strategic, and business issues while coordinating compliant, commercially sound proposals and client presentations on time. The work directly supports continuous improvement in bid outcomes through structured post-bid reviews conducted both internally and with customers.

Operational Focus

• Work with the Sales lead to develop a clear win strategy for each bid and ensure win themes are clear and compelling.
• Understand and resolve complex technical, strategic and business issues throughout the bid process.
• Manage risk tracking throughout the bid process.
• Contribute to the written proposal in terms of content and presentation including guidance around the executive summary.
• Ensure timescales are achieved at each step of the bid process including all internal governance.
• Coordinate and plan all client presentations required as part of the bid submission.
• Drive continuous improvement through post-bid reviews, both internally and with customers.

Requirements

• Ambitious, people-oriented, inquisitive, passionate and organised with the ability to build relationships quickly.
• Excellent attention to detail and ability to work to strict deadlines.
• Ability to work as part of a multi-disciplined team and lead operators to support successful delivery.
• Uses the right influencing techniques to gain necessary commitment and support from others internally and externally.
• Listens to others, values their contributions and is receptive to new ideas.

The BID Manager owns the bid process from initiation through proposal sign-off for LBU and Germany Outbound business, guiding cost and price optimization while coordinating proposal parts from solution factory, HR, Finance, and Legal Affairs. Working proactively with the client's buying team project manager and internal senior sales leadership, the role delivers structured approval documentation, risk evaluations, and a smooth handover to the transition and transformation team.

Key Responsibilities

• Guide the Bid team for LBU and Germany Outbound business through cost and price optimization.
• Manage the bid process until the proposal is ready to be signed, managing the bid schedule and budget.
• Initiate processes and deliver documents for the approval boards and manage escalations as appropriate.
• Manage and coordinate the preparation of the proposal and ensure the conflation of all proposal parts from solution factory, HR, Finance, Legal Affairs and other units.
• Act as counterpart for client's buying team project manager to structure and plan the joined process milestones.
• Manage team building and moderate team conflict resolutions.
• Identify, present and evaluate risks of the proposal and contract in collaboration with all involved units.
• Coordinate and accompany the handover process to transition and transformation team.

Minimum Qualifications

• Minimum 1 year of experience in international telecommunication business environment.
• Distinctive project management skills, PMI or similar certification.
• Knowledge of quality management methods and ITIL methodology and ICT business.
• Strong intercultural collaboration skills with the ability to multi-task, prioritize and manage time effectively.
• Strong communication and presentation skills to Executive Management audience.
• A proactive, intrinsically motivated person with an attitude to embrace change for the better.
• Excellent English and German speaking and writing skills.

Embedded within the Marketing and Communication team in Amsterdam, the BID Manager leads project management and writing of first-class bid and pitch documentation to help the Netherlands business win new contracts and meet regional objectives. Working closely with internal teams and external clients across the property industry, the role produces pre-qualification questionnaires, capability documents, and bespoke tender submissions while maintaining a current standard information reference library.

Core Responsibilities

• Review, issue and coordinate responses to bid and pitch documentation.
• Coordinate the project management of the bid and pitch process, overseeing input from the various teams.
• Liaise with internal and external clients in order to source the required relevant information.
• Create high quality client proposals including bid and pitch submissions, pre-qualification questionnaires and presentations.
• Edit and rewrite boilerplate text bespoke to client requirements.
• Coordinate document design and layout for tender submissions and other documentation.
• Coordinate the standard information reference library, ensuring it is continually updated with current information.

Education and Experience

• Bachelor's or Master's degree in marketing or communications.
• Minimum five years' experience in Bidding and Pitching with ability to coordinate bids generating over 100k fee revenue.
• An understanding of professional service and/or the property industry preferred.
• Strong Microsoft Office Suite with exceptional Word and PowerPoint formatting skills and Excel numeracy and formula understanding.
• Adobe Design Package experience will have an advantage.
• Excellent communication, presentation and influence skills with keen attention to detail and focus on client requirements.
• Strong time management, planning and organisational skills with a flexible, proactive and self-motivated approach.
• Strong command of both spoken and written Dutch and English is mandatory.

Reporting to the New Business and Account Management sales teams, the BID Manager drives the overall proposal development effort by reviewing RFPs, RFIs, and RFQs, leading response creation, and facilitating go/no-go qualification for bids meeting defined criteria. Partnering with cross-functional teams to coordinate input and resources, the role ensures prompt, accurate submissions and continuously updated boilerplate content that support business development objectives.

Job Functions

• Review requests for proposals, requests for information, requests for quotations, unsolicited proposals and a variety of other requests.
• Lead the process to create and submit responses involving company products.
• Ensure the prompt, accurate and timely creation of the RFP response by coordinating the input and resources of various teams.
• Facilitate the bid qualification and go/no go process for all bids that fall within a given criteria.
• Continuously review current solutions and update boilerplate information, templates and presentations.

Knowledge Skills and Abilities

• Have a successful bid and project management background.
• Understanding of the bid preparation, sales cycle and business development processes.
• Be highly articulate with strong attention to detail.
• Be confident to know when bids should or should not be pursued.
• Be able to influence and coordinate multidisciplined teams.

Sitting at the intersection of strategic vision and evidence-based proposal writing, the BID Manager manages the development of multi-million-pound bids by coordinating input from bid partners, directors, and technical experts into compliant, audience-targeted submissions within strict timescales and word limits. Operating as part of the UK Business Generation team, the role provides quality assurance, peer review, best practice training, and flexible cross-organisational support to Directors dependent on tender activity.

Strategic Responsibilities

• Project manage and incorporate input from bid partners, directors, technical experts and wider team to ensure a consistent and coherent final bid against scoring criteria.
• Analyse, coordinate, write and develop comprehensive PQQ/ITT responses incorporating the requirements of the commissioned specification within strict timescales.
• Incorporate local knowledge, evidence, research and writing style ensuring bid is targeted to defined audience with innovative approaches.
• Provide structured format and text for others contributing to bid, quality assure, re-write for consistency and provide constructive feedback.
• Ensure bid is submitted for internal quality assurance and governance processes.
• Support team with Technical or Policy Writing and provide bid best practice training on bid process, structure and quality.
• Work flexibly across the organisation to support Directors dependent on tender activity to ensure a unified and consistent approach.

Skills and Qualifications

• Relevant degree in an Engineering discipline or Business, Marketing or English.
• Professional membership of a recognised institution.
• Project Management or Bid Management previous work experience with experience of writing successful bid submissions.
• Detailed knowledge and experience of the advisory, consultancy or real estate sector an advantage.
• Strong MS Office Skills and IT Literacy with proofreading skills and keen eye for accuracy and detail.
• Organisational skills with the ability to prioritise and meet deadlines while maintaining a high standard of quality.
• Demonstrable commitment to and skills for developing the performance of junior colleagues.
• Communicate confidently and effectively verbally and in writing with the ability to foster credible collaborative relationships.

A key member of the Digital Ventures work winning function, the BID Manager builds bid capability across the business through mentoring, coaching, knowledge management, and the development of toolkits and playbooks that reduce cost of sales. Collaborating across Mott MacDonald's broader WIN community and specialist technical teams, the role leads EoI and PQQ responses, supports key pursuits with resourcing and writing plans, and drives continuous improvement in the end-to-end bid process.

Leadership Responsibilities

• Foster a learning culture in work winning activities and strengthen capability through mentoring, training and coaching.
• Lead bid won/lost analysis and establish monthly bid reviews to capture learning.
• Drive effective knowledge management and enable Service and Product Leads to access the right information throughout the win process.
• Work with Service and Product Leads to create and improve standardised bid content including template responses, case studies and client references.
• Convert best practice approaches into toolkits and playbooks that drive continuous improvement and reduce cost of sales.
• Support key pursuits with effective bid team resourcing, formulating writing plans and submission programmes, and chairing productive bid meetings.
• Copy-edit technical submissions and write non-technical content for bid submissions and presentations.
• Lead responses to Expressions of Interest and Prequalification Questionnaires drawing on specialist technical support as required.

Position Requirements

• Experience bidding for work in professional services with an emphasis on quality and technical scores.
• Experience in construction, infrastructure and the built environment sectors.
• Experience in process improvement or knowledge management preferably in the context of sales enablement, bidding and proposal submissions.
• Knowledge of clients and market in transport, energy or water sectors in the UK, USA, Australia and New Zealand.
• Experience coaching and mentoring team members to build a high performing team.
• Familiarity with current digital best practice across infrastructure delivery, operations and integration.
• Proactive, adaptable and resilient with clear, concise and compelling communication skills both spoken and written.
• Good people management and influencing skills to build consensus and improve communication across a networked team.

As the BID Manager, this role develops and coordinates pursuit strategies for key opportunities in the solar and utilities sectors, covering everything from tender documentation review and risk assessment through subcontractor evaluation and customer Q and A management. The bid and commercial team relies on this work to produce financially sound, legislatively compliant submissions that maintain positive customer relationships and meet competitive pricing targets.

Ownership Areas

• Develop and coordinate pursuit strategies for key opportunities including value propositions and win themes.
• Review tender documentation ensuring a complete understanding of the technical and commercial commitment.
• Conduct risk assessment and management activities to evaluate all commercial, financial, legislative and resource risk.
• Provide regular reports and recommendations on the progress of the tender and proposal.
• Develop and maintain a positive relationship with the customer at necessary levels within their organisation.
• Coordinate the collation of information required to prepare the submission including finance, engineering, suppliers and human resources.
• Review subcontractor submissions and evaluate their compliance, accuracy and competitiveness.
• Develop an effective system for responding to customer questions relating to the bid proposal.

Technical Qualifications

• Tertiary Qualification in a relevant discipline such as Engineering, Project Management or Commerce.
• Experience in bidding and business development with knowledge of the solar and utilities industries.
• Proficient skills in MS Word, Excel, PowerPoint, Adobe PDF and email.
• Strong communication skills including negotiation and influencing skills with the ability to establish effective working relationships at different levels.
• Flexible and pro-active approach, balancing commercial acumen and risk management with the production of competitive pricing.
• Excellent relationship building, problem solving, negotiation and leadership skills with ability to manage multiple stakeholders.
• Must be customer focused, team oriented, accountable, results driven and energetic with a positive can-do attitude.

BID Manager coordinates the creation of winning tender and bid responses for enterprise-level clients in digital, analytical, utilities, infrastructure, and transportation by working directly with business development, sales, and cross-functional domains to deliver high-quality, compliant submissions on time and within budget. Success in the position means maintaining advanced proficiency across RFP and bid software platforms, MS Office, and InDesign while identifying and mitigating risks and supporting a best practice library that reduces pursuit costs.

Day-to-Day Responsibilities

• Work directly with business development, sales staff and other business domains in the creation of winning tender and bid responses.
• Coordinate the activities of bid team members to ensure high quality, compliant submissions are delivered on time and to budget.
• Provide advice and guidance to bid team members on a daily basis to share best practices and ensure the pursuit process is followed.
• Monitor bid cost to win and highlight variances in order to manage and control specific cost variables.
• Input to a range of business systems in line with defined procedures to ensure they are accurate and up to date.
• Work with Bid Support Analyst to prepare non-technical components of pursuit documents, ensuring relevance, accuracy and high quality.
• Work with the Bid Support Analyst to support the development of a best practice library and standard materials to support continuous improvement.

Qualifications and Experience

• APMP/Shipley accredited with Chartered Certification and relevant professional qualification(s).
• Significant 5+ years experience in coordinating enterprise level bids in the digital and analytical utilities, infrastructure and Transportation space ideally.
• Advanced proficiency in using relevant software and systems including MS Office, InDesign and RFP/Bid Software.
• A broad understanding of ISO 55000 and digital landscape as it pertains to physical asset management.
• Commercial acumen with thorough understanding of relevant business processes.
• Experience of working with different cultures across a global customer base.
• Excellent planning and organisational skills with ability to identify and mitigate risks in the bid process.
• Capacity to work to multiple time zones and manage conflicting deadlines with good communication skills.

The BID Manager leads customer bid supervision and offer creation for large-scale power plants by structuring cross-functional solutions, facilitating bid qualification, and managing contract handover to the Sales Manager and Technical Sales Manager within the WTG and Service Sales Process. Working closely with the Sales Manager, Technical Sales Manager, and Project Manager, the role delivers compliant, on-schedule proposals while continuously improving both process and offerings to maximize bidding effectiveness.

Key Deliverables

• Supervise customer bids, create customer offers and responses to RFx's in adherence to the WTG and Service Sales Process.
• Work closely with the Sales Manager, Technical Sales Manager and Project Manager and direct the bid team using company agreed processes.
• Ensure that the most appropriate solutions for each bid are effectively structured from cross-functional stakeholders, making sure deadlines are met and approvals are obtained.
• Facilitate the qualification of bids at the appropriate process stages using standardized tools and techniques.
• Flag any issues or risks during the bid phase to the appropriate stakeholders within the business.
• Be responsible for the handover of the contract to the Sales Manager and Technical Sales Manager for the negotiation of contracts.
• Constantly aim to improve both process and offerings to ensure maximum effectiveness in the bidding phase.

Experience and Qualifications

• Master's degree in Economics, Engineering or similar, or 5+ years proven experience with tender processes for large-scale power plants and complex project management.
• Offshore wind industry knowledge with proposal writing experience.
• Solid project management skills with the ability to apply project management tools to achieve effective delivery within agreed parameters.
• Good interpersonal skills, inquisitive and problem-solving, with attention to detail and structured approach.
• Creative written and verbal communication skills in English.

Embedded within a matrixed sales and operations environment, the BID Manager assists in developing winning proposals that drive market growth and long-term profitability by coordinating bid responsibilities, running price and cost analyses, and partnering with Senior Management on key commercial aspects. Working closely with supply chain, operations, and business analytics colleagues, the role refines pricing models, evaluates supplier fit, and ensures ROI results meet company expectations across Aerospace industry pursuits.

Role Responsibilities

• Assist in the development of a winning proposal that contributes to market growth and long-term profitability.
• Coordinate bid responsibilities and requirements to improve accuracy, win rates, margin expansion and turnaround time.
• Partner with Senior Management regarding key commercial aspects of the proposal and ensure ROI results meet or exceed company expectations.
• Run price and cost analysis, review margin and return on investment, and ensure all pricing and financials are clearly summarized during the bidding stage.
• Identify and select best fit source based on product quality, customer approvals, best cost and overall supplier performance.
• Partner with a matrixed team to develop timely, comprehensive, professional and accurate project proposals with key metrics of on-time delivery, win-rate and profitability.

Background and Experience

• Required 10+ years of experience in Sales, Operations or Business Analytics, preferred 7+ years in the Aerospace Industry.
• Advanced Excel Skills proficient in analytic functions including tables, graphs, charts and pivots.
• Project Management experience.
• Excellent organizational and time-management skills with demonstrated ability to present information professionally and effectively.
• Demonstrated ability to analyze, read and understand terms and conditions of a contract for proper administration of proposals and compliance.
• Ability to be detail-oriented and perform in-depth Technical and Professional research.

Reporting to Bid Operations leadership, the BID Manager leads and manages RFP, RFI, and proposal workflows for the department by completing bids, assigning daily workloads, and driving implementation of new processes and best practices across writing, editing, and production teams. Partnering with diverse internal stakeholders, the role elevates branded proposal quality and ensures contractual requirements are interpreted accurately and applied consistently across all responses.

Strategic Initiatives

• Lead and manage RFP, RFI, Proposals, Quotes and paperwork for the department.
• Complete bids in addition to managing and assigning the daily workload.
• Provide hands-on coaching and training while overseeing and ensuring all deadlines are met and proposal packages are complete.
• Lead and drive the team in the implementation of new processes and best practices in coordination with Bid Operations.
• Provide clear direction and feedback to ensure branded proposals and responses are accurately and consistently applied across the board.
• Interpret contractual requirements and coordinate proposal responses in partnership with various internal teams including writing, editing and production.

Education and Experience

• Associate's or Bachelor's degree in Business, Communications or Marketing, relevant business experience will also be considered.
• 2-3 years of management experience as a bid or contracts professional.
• Proficient knowledge of bid and contracting processes, preferably in relation to bids, RFPs and RFQs.
• Strong team building and staff development skills including an aptitude for building relationships, understanding team dynamics and solving problems.
• Strong planning, organizational and time management skills with a proven ability to manage multiple proposals at once.
• Proficient with Microsoft Office including Excel, Word and Outlook.
• Outstanding ability to work and communicate effectively with diverse staff members at all levels with extreme attention to detail.

As the BID Manager, this role manages bids and proposal teams through the entire bid lifecycle by creating customer-focused winning proposals, building new opportunity pipelines, and supporting Capture Planning for key pursuits across the public sector. The bid management and marketing function relies on this work to increase the overall win rate, maintain the Bid Library, and foster cross-business relationships that produce proactive, best-quality responses.

Executive Functions

• Ensure maximum effectiveness of the Bid Process by managing bids and proposal teams through the entire Bid Lifecycle.
• Create customer-focused, winning proposals and manage and maintain the Bid Library.
• Support the Head of Bid Management in creating the best in class bid service and in delivery of the Work Winning Strategy plan to effectively increase the overall win rate.
• Build pipelines of new opportunities and assist in Capture Planning for key pursuits.
• Develop and foster relationships across all of the business in order to maximise the chances of work winning and producing best quality and proactive responses.

Technical Qualifications

• Hands-on experience in bid management with knowledge and experience of running and leading teams in all stages of the bid cycle.
• Knowledge and understanding of Public Sector procurement.
• Knowledge and experience of Sales Force System.
• Excellent writing and proofreading skills with forensic attention to detail.
• Confident running kick off meetings with teams or individuals and ability to coach and train those teams.
• Ability to deliver great results with multiple critical deadlines while working unsupervised.
• Willingness and ability to travel to London Stratford and other parts of UK including overnight stays.

BID Manager creates and manages proposals for EPCs and end customers in the field of HV and MV substation control and protection systems, coordinating closely with technical experts to ensure high-quality, on-schedule offer documents that align with customer requirements and product integration needs. The work directly supports the company's position in the power distribution and transmission market by combining deep knowledge of SCADA, IT/OT integration, and cyber security with strong analytical thinking and a customer-focused approach.

Delivery Expectations

• Create proposals for EPCs and end customers within the field of control and protection systems in HV and MV substations.
• Ensure assurance of the preparation of proposals in high quality and in timeline with customer requirements.
• Analyze customers' technical setup in order to better judge on aspects of product and solution integration.
• Cooperate and coordinate closely with technical experts throughout the bid process.
• Create and maintain the standardized offer documents.

Technical Qualifications

• Completed degree in electrical engineering, automation or similar.
• Several years of work experience with substation control and protection systems in energy transmission and distribution.
• Longtime professional experience in bid management and tendering of complex, international bids for large energy projects.
• Good understanding of the power distribution and transmission market, mainly in protection, control and HMI solutions, SCADA, IT/OT integration, digitalization with IoT solutions and cyber security.
• Result orientation with strong analytical thinking, customer focus and experience in working in intercultural teams.
• Fluent English skills, German language proficiency is a plus.

The BID Manager crafts and coordinates bid responses for the Greek Public Sector by preparing and writing RFIs and RFPs, managing public procurement tools such as ESIDIS, and analyzing tender specifications across public sector websites to identify and pursue active opportunities. Working alongside Technology, Strategy and Consulting resources and legal teams, the role ensures all required regulatory documentation accompanies proposals and that submissions are fully compliant with Greek Procurement Law.

Scope of Work

• Prepare, coordinate and write Bids and respond to RFIs and RFPs.
• Coordinate and interact with Technology, Strategy and Consulting resources as well as with 3rd party vendors to design the optimal proposal to meet customers' needs.
• Contribute to proposal content including description of the provided services, plan and other required material.
• Liaise with legal resources for the collection and review of all required legal, regulatory and technical documentation accompanying the proposal.
• Manage the public procurement tools and successfully upload and submit questions and created proposals through them.
• Search, identify and analyze tender specifications of active Requests for Proposals across Public Sector websites and sources.

Required Qualifications

• At least 3 years presales experience in similar position, managing bids for the Greek Public Sector.
• Strong knowledge of the Greek Procurement Law and the respective procurement tools.
• Excellent working knowledge of Microsoft Office Suite including Word, Excel and PowerPoint.
• Excellent written and verbal communication and presentation skills in Greek and English.
• Strong organizational and attention to detail skills with experience in working in cross-functional teams in a fast-paced environment.

Embedded within the bid management team, the BID Manager supports the preparation of high-quality tenders and proposals by coordinating technical, commercial, financial, and operational content and re-drafting submissions to ensure consistent alignment when multiple parties contribute. Working closely with Commercial, Finance, and delivery teams, the role manages the Bid Library, creates case studies, and supports the transition of successful awards into delivery.

Work Activities

• Support the bid management team to prepare high quality tenders and proposals.
• Coordinate the production of technical, commercial, financial and operational content for submissions.
• Review and re-draft bid content to ensure consistent alignment, language, format and approach when multiple parties have supplied content.
• Handle multiple bids at a time with competing deadlines.
• Support the transition of successful awards into delivery, working closely with the Commercial, Finance and respective delivery teams.
• Manage and compile the Bid Library and create case studies as necessary.

Qualifications and Experience

• Degree educated with a willingness to learn and develop.
• Proficient use of MS Office suite of products and other administrative tools.
• Excellent written and verbal communication skills, able to build relationships that centre on collaboration and trust.
• Organised with attention to detail, numerically and financially astute.
• Agile, able to work in a fast-paced environment, self-motivated and able to work autonomously.

As the BID Manager, this role leads bid processes from deal qualification through to proposal submissions, client presentations, and negotiations within complex ICT services and government environments, managing schedules, budgets, and resources throughout. The commercial and sales team relies on this work to convert opportunity management expertise and strong stakeholder relationships into documented, financially sound technical proposals that close complex deals successfully.

Strategic Responsibilities

• Perform an active role in the definition, communication and execution of the deal strategy and client engagement plan.
• Contribute to deal qualification activities and lead bid processes from qualification through to proposal submissions, client presentations and negotiations.
• Manage bid schedules, budgets and resources.
• Establish working relationships with clients and participate in client meetings, workshops and presentations.
• Participate in commercial meetings with the client, their advisors and partners.

Professional Experience

• Extensive experience and an outstanding record of achievement in leading opportunity management in a complex ICT services or government environments.
• Strong experience with developing customer proposals, business cases and financial and economic appraisals.
• Proven track record in producing, communicating and documenting successful technical customer solutions proposals.
• Experience handling complex sales deals including negotiations and closing.
• Strong communication and relationship building skills with a range of stakeholders with exceptional problem resolution skills.
• A flexible team player, able to work autonomously with sound problem solving skills and an ability to prioritise work towards tight deadlines.