ASSISTANT ACCOUNT EXECUTIVE JOB DESCRIPTION

An entry-level agency career has a recognizable shape: you learn the craft here. The Assistant Account Executive owns the executional layer of client work, project documentation, media monitoring, vendor coordination, and budget tracking that keeps integrated campaigns moving from brief to delivery. Within a full-service or PR agency, this seat sits between senior account staff and production teams, fielding daily client contact while building a working command of earned media, paid trafficking, and creative review processes. Fluency with both client-facing communication and internal workflow management is what the role demands from day one.

As the Assistant Account Executive, you manage the day-to-day execution of client projects across an agency account team, supporting campaign delivery from kickoff through billing and recap. You work under the guidance of a senior Account Executive or Account Supervisor while building direct relationships with junior client contacts and cross-disciplinary agency departments.

Career Impact: Consistent hands-on exposure to earned media strategy, integrated campaign production, and client advisory work builds the foundation for progression to Account Executive within two to three years.

Business Impact: The accuracy and timeliness of your project tracking, media monitoring, and status reporting directly determine whether account teams can make informed decisions for clients before deadlines pass.

Growth Opportunity: Managing billing cycles, competitive analysis, and media relations simultaneously accelerates the cross-functional fluency that distinguishes mid-level account managers in agency settings.

• Support senior account staff in the day-to-day execution of integrated client campaigns across earned, paid, and digital channels.
• Develop and maintain project documentation, including status reports, conference call recaps, timelines, and contact sheets.
• Draft communications materials such as press releases, media pitches, fact sheets, and client correspondence for review by senior staff.
• Monitor client and competitive media coverage and compile coverage reports and tracking grids for account leads.
• Coordinate logistics for client and internal meetings, including agendas, scheduling, note-taking, and follow-up distribution.
• Partner with project management and finance teams to track budgets, process billing, and flag potential cost variances to senior management.
• Conduct background research and competitive analysis to inform campaign strategy and new business initiatives.
• Liaise with vendors and internal creative, production, and strategy departments to keep project workstreams aligned and moving.

• Bachelor's degree in communications, advertising, public relations, marketing, or equivalent work experience.
• 1 or more years of agency, internship, or client-facing communications experience, with demonstrated exposure to account or project support work.
• Proven ability to draft and edit professional written materials, including pitches, press releases, or client-facing documents.
• Strong organizational skills with the ability to manage multiple simultaneous projects, deadlines, and stakeholder needs without supervision.
• Foundational understanding of agency department functions, including creative, media, production, and strategy.
• Demonstrated ability to build and maintain working relationships with clients, colleagues, vendors, and media contacts.
• Clear and precise verbal communication skills, with confidence in client-facing settings and internal team meetings.
• Competency in financial tracking tasks, including budget monitoring, expense reporting, and billing coordination.

• Prior agency internship experience in a specific practice area such as technology, financial services, or consumer PR, providing an immediate client-category advantage.
• Familiarity with media monitoring, measurement reporting, and editorial calendar management in a professional context.
• Experience supporting paid media trafficking, digital campaign coordination, or broadcast scheduling.
• Demonstrated writing ability across multiple formats - social, long-form editorial, and press materials - with graphic or production software exposure a plus.

• On-time delivery rate for status reports, recaps, and billing submissions across assigned accounts.
• Media impression volume and coverage placement count generated through supported pitching efforts per quarter.
• Budget variance rate on tracked accounts, reflecting accuracy of cost monitoring and purchase order management.
• Client responsiveness score or account lead feedback rating on daily communication quality and follow-through.
• Number of project workstreams actively maintained without escalation per month, measuring independent organizational capacity.
• Typical tools: media monitoring platforms (commonly Cision or Muck Rack); productivity suites (commonly Microsoft Office or Google Workspace)

• Base Salary Range: $42,000 – $55,000 annually, varying by market and agency size
• Bonus: Discretionary performance bonus, typically 5–8% of base salary
• Equity: Not standard at this level in agency settings
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies
• PTO: 10–15 days annually, plus standard agency holidays
• Common Perks: Hybrid work flexibility, professional development stipends, new business exposure

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Work authorization in the United States is required for all applicants. Employment in this role is contingent on successful completion of a background check conducted in accordance with applicable law. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected under federal, state, or local law. Reasonable accommodations are available to applicants and employees with disabilities upon request throughout the hiring process and during employment.

The Assistant Account Executive delivers administrative and documentation support for a corporate relocation services team, backing up the Account Executive on client calls and managing vendor and transferee records to ensure accurate execution of relocation transactions. Working within a structured office environment in Omaha, Nebraska, this role coordinates with internal staff and external vendors to maintain orderly files and process payments for outsourced services.

Key Responsibilities

• Back up the Account Executive on phone calls.
• Prepare internal and external communications for distribution after review and approval.
• Review documentation received from transferees and vendors for proper execution and accurate data.
• Arrange corrections for any errors or discrepancies in documentation.
• Place orders, follow up, and process payments for outsourced relocation services.
• Maintain files in an orderly fashion.

Required Qualifications

• Minimum of three years of office experience and two years of college.
• Minimum of five years of office experience and a high school diploma.
• Preferred office experience in real estate or relocation fields.
• Experience with Microsoft Word and Outlook, as well as general database use.
• Minimum typing speed of 50 wpm and ten-key by touch.
• Strong written and oral communication skills.
• Able to manage multiple priorities, meet deadlines, and manage last-minute requests.
• Able to work with numbers quickly and accurately.
• Dependable, flexible, and reliable.

Embedded within a public affairs and communications firm with over 35 years of experience across health, education, and policy campaigns, the Assistant Account Executive supports day-to-day execution of client work spanning media relations, grassroots organizing, and digital strategy. Working closely with senior management and cross-departmental teams, this role develops client knowledge across multiple issue areas and contributes to billing, research, and logistics that enable effective client outcomes.

Core Functions

• Become well-versed in assigned clients, their issue areas, and the current landscape of those issue areas.
• Learn firm services, including media relations, communications, event planning, grassroots organizing and coalition building, advertising, and digital and social media.
• Schedule, coordinate, and set up client meetings and conference calls.
• Assist project teams with day-to-day execution of client work, including conducting research, editing documents, taking meeting notes, updating status reports, and coordinating logistics and deliverables across departments.
• Provide general administrative support to senior management, including scheduling meetings, booking travel, creating expense reports, and assembling and formatting client materials and presentations.
• Work with the accounting department to prepare monthly client billing invoices and memos.

Qualifications & Experience

• Bachelor's degree in communications, public policy, or a related field from a four-year college or university.
• Demonstrated internship experience in issue advocacy, non-profit communications, marketing, CSR, or earned media.
• Strong writing and editing skills with the ability to communicate clearly and distill information.
• Strong interest or experience in various communications platforms, including social media, traditional print, digital, and interactive user experience, and how they can be combined for marketing and communications strategies.
• Strong attention to detail and the ability to multi-task.
• Excellent customer service skills with an orientation to deliver customer-centric solutions.
• Exceptional interpersonal skills with the ability to build and maintain relationships with clients, colleagues, reporters, and third parties.
• Intermediate skills in MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Flexibility to work evenings and weekends as required by client needs.

Reporting to the agency management team, the Assistant Account Executive at Hull & Company processes renewals, new business binders, endorsements, and cancellations for a national specialty insurance brokerage serving retail agents and brokers. Partnering with agents and carrier representatives, this role ensures accurate policy issuance, tax filing, and premium booking that sustains the agency's client relationships and revenue cycle.

Primary Duties

• Process all renewal quotes and send approved renewal quotes to the agent.
• Send close-out letters within 24 hours of expiration if an account is not renewed.
• Issue new business binders and policies, order inspections if needed, and set up follow-up suspense.
• Follow up with the agent on any inspection discrepancy and make appropriate changes to the policy if needed.
• Issue renewal policies for all carriers.
• Book agency-billed new business and renewal premiums in agency management software.
• Send endorsement and cancellation requests to the company for processing and forward completed endorsements to the agent, and bill any additional or return premiums in agency management software.
• Ensure taxes are filed.
• Serve as secondary phone operator.

Skills & Qualifications

• Four-year degree preferred.
• One to three years of experience in a similar position.
• Proficient with MS Office Suite.
• Exceptional telephone demeanor.
• Ability to maintain a high level of confidentiality.
• Strong oral and written communication skills, including the ability to present numerical data effectively.
• Strong problem-solving skills, with the ability to gather and analyze information and resolve issues promptly.
• Adaptable to changes in the work environment, with the ability to manage competing demands and unexpected events.

Sitting at the intersection of public relations and manufacturing industry communications, the Assistant Account Executive at FINN Partners' Manufacturing and Trade practice executes client programs, creates PR and marketing content, and conducts media relations across packaging, pharmaceuticals, robotics, and automation sectors. Operating across a diverse client base ranging from global enterprises to regional firms, this role builds media and client relationships that accelerate measurable business growth.

Duties

• Help execute client programs as directed by mid-level and senior staff, keeping teams and deliverables organized and ensuring work meets internal or client requirements.
• Create a variety of public relations and marketing content demonstrating an understanding of PR writing fundamentals.
• Serve as a day-to-day contact with clients in conjunction with other team members.
• Participate actively in team and client meetings, including contributing ideas.
• Conduct media relations efforts to generate targeted publicity in print and online trade and business media.
• Cultivate relationships with key client contacts as well as the media.
• Regularly articulate ideas for organic business growth and agency improvement.

Experience & Qualifications

• One or more years of full-time work experience in an agency or corporate setting, or an equivalent amount of internship experience.
• Excellent writing and editing skills.
• Exposure to media relations, including developing pitches and engaging with the media to generate coverage.
• Strong organizational and problem-solving skills.
• Proactive, flexible, and adaptable.
• Understanding of and experience using a range of digital and social media tools.
• Aptitude for understanding and interest in technology-based businesses.
• Fluency in Portuguese and/or Spanish strongly desired but not required.

A key member of a full-service advertising agency's account team, the Assistant Account Executive masters agency processes, manages small projects, and supports integrated creative campaigns across all touchpoints for assigned clients. Collaborating across strategy, creative, production, and media departments, this role develops financial management skills and maintains client relationships that advance agency partnerships and campaign outcomes.

Functions

• Master basic agency processes and develop positive client relationships and strong relationships with the integrated team.
• Share relevant industry and competitive updates.
• Support internal communication and collaboration across departments.
• Set expectations for each team member and project outputs, establishing clear deliverables and timelines to ensure team alignment.
• Keep marketing operations and leadership informed of project progress and details.
• Manage up to supervisors to keep leadership informed on important client and internal team updates.
• Demonstrate the ability to understand the client's business to evaluate work based on strategy and objectives.
• Earn and maintain a positive relationship with junior members of the client team to further agency partnership and execute tactical work.
• Develop the ability to think critically in the development of new work to prepare for client feedback or technical roadblocks.
• Facilitate workflow process by understanding the project plan, timeline, and stakeholders, and driving the plan forward by setting meetings, sending detailed recaps, and following up to ensure work is moving accordingly.
• Build basic knowledge of financial management, including managing media, production, out-of-scope projects, and service fee budgets and billing.
• Support the team in execution and strategy of integrated creative campaigns across all touchpoints.

Requirements

• Bachelor's degree.
• One year of experience in advertising, marketing, or a related field.
• Experience executing administrative and tactical account work, and the ability to mentor others in performing those duties.
• Experience leading tactical projects, including promotional or routine monthly campaigns.
• Demonstrated success managing projects, schedules, and client deadlines.
• Working knowledge of agency department capabilities and processes, including strategy, creative, and production.
• Proficient in Mac, Keynote, G Suite, Microsoft Office Suite, and agency management software.
• Superb written and verbal communication skills.
• Ability to effectively collaborate with different people and work styles.
• Basic presentation skills and ability to learn project management and reporting tools.
• Positive and solutions-oriented attitude; self-starter with proactive approaches to tasks and projects.
• Demonstrated consistency in values, principles, and work ethic.

The work of managing project schedules, vendor relationships, financial forecasting, and competitive analysis depends on the Assistant Account Executive, who provides day-to-day executional support to the account team with emphasis on project management across advertising and marketing campaigns. Based within an agency environment, this role serves as the initial vendor contact and supports administrative functions that keep budgets, timelines, and creative deliverables on track.

Accountabilities

• Partner with project management to develop project schedules, ensure project workload is fully estimated, signed, and billable, and route and obtain approvals on copy, layout, artwork, media plans, and production materials.
• Create and maintain electronic files of key project documents and assets.
• Track financial forecasting and flag any potential income variance to senior management.
• Communicate job status, scheduling changes, and creative changes to the project team through conference reports, status reports, and creative revision requests.
• Assist with competitive analysis, including checking in-market displays, campaigns, and events, and reporting findings.
• Research and report on competitors' marketing strategies and tactics.
• Act as the initial point of contact for vendors, collect vendor capabilities, coordinate vendor presentations, and create and maintain a vendor database for the account team.
• Assist in tracking and updating budgets and coordinating financial reporting.
• Provide administrative support to the account team, including creating and updating client org charts and contact sheets, scheduling client calls, coordinating client meeting logistics, taking notes in client meetings, and compiling presentations.
• Enter time reports at minimum once a week and expense reports within 10 days of incurred expense.

Education & Experience

• Bachelor's degree in advertising, marketing, communications, or a related field, or an equivalent combination of education and experience.
• Zero to one year of advertising or marketing experience, preferably in an agency setting.
• Understanding of the agency process and department roles and processes.
• Foundational knowledge of the client's business, objectives, products, and category.
• Able to communicate clearly, thoroughly, and succinctly, both verbally and in writing, and follow up on outstanding issues.
• Able to build relationships and collaborate across teams, departments, and vendors.
• Strong attention to detail and organization, including effectively proofing work and actively managing timelines, budgets, and deliverables across multiple projects simultaneously.
• Proactive approach, including providing regular project updates, anticipating potential problems, and identifying ways to improve processes.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

As the Assistant Account Executive, this role leads the planning and execution of key account projects, including automation and process improvements, while managing daily client communication, sales proposals, and order submissions for a packaging and industrial products supplier. The account management team relies on this work to maximize sales opportunities across assigned accounts, resolve customer issues, and maintain the professional and technical knowledge that supports long-term client relationships.

Key Deliverables

• Maintain daily or weekly dialogue with key customer contacts to ensure service levels meet or exceed expectations, while building account position and learning strategic information.
• Manage physical inventory counting and analysis by planning and organizing a daily work schedule.
• Serve as an on-site resource to perform daily, weekly, or monthly packaging line audits, including monitoring workflow and identifying process improvements, as required.
• Lead the planning and implementation of key account projects, including automation, process improvements, and material changes.
• Develop content for sales presentations as directed, including Excel spreadsheets, proposals, and business reviews.
• Manage the creation of sales proposals within normal organizational channels.
• Define project tasks within specific accounts and the resource requirements to provide appropriate direction and support to the project management team.
• Communicate with the primary Account Executive and customer service representative on any activities or developments within assigned accounts.
• Interact with vendor representatives as needed to obtain samples, pricing, and quotations.
• Submit orders as directed by the primary Account Executive.
• Recommend changes in products or services by evaluating results and competitive developments.
• Resolve customer complaints by investigating problems, developing solutions, preparing reports, and making recommendations to the primary Account Executive.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies.
• Review daily order bookings and commission reports to identify potential mistakes and margin maximization opportunities.

Background & Experience

• Bachelor's degree from a four-year college or university.
• Experience in retail sales, customer service, or sales support, or an equivalent combination of education and experience.
• Minimum of one year of experience in customer service or sales support.
• Ability to travel to customer sites regularly, with minimal overnight travel.
• Exceptional presentation skills and interpersonal effectiveness.
• Proficient with Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.

Assistant Account Executive produces media content, monitors coverage, and supports client-facing reporting within a public relations agency environment serving diverse clients. The work directly supports account teams by delivering research, media monitoring, influencer engagement, and cross-disciplinary collaboration that advances client communications programs and stakeholder engagement.

Day-to-Day Responsibilities

• Provide client service and cross-team support by attending meetings and taking detailed notes, handling scheduling and logistics, providing billing support, and preparing client status and activity reports.
• Develop, edit, and proofread materials, including press releases, media pitches, interview briefs, fact sheets, and client correspondence.
• Conduct background research and compile and analyze media or competitor coverage.
• Perform media monitoring and ongoing, real-time coverage tracking, and develop client-facing reports and support program recaps.
• Demonstrate an understanding of research techniques, including analysis of media coverage and online conversation, and identification and categorization of various stakeholders.
• Engage with diverse media and influencers.
• Identify real-time trends and provide creative brainstorming against potential client activations or engagement opportunities.
• Develop an understanding of the client's business, including general business strategy, industry issues, products and services, and key customers and competitors.
• Collaborate effectively with account and cross-disciplinary team members, including project management, planning, creative, production, influencer, media, and analytics.

Knowledge Skills & Abilities

• Bachelor's degree in PR, English, communications, journalism, or advertising from an accredited college or university.
• At least one year of relevant internship or work experience in public relations or related fields, including research, advertising, management consulting, media, or publishing.
• Proficiency with Microsoft Office, with excellent organizational skills and the ability to adapt to change and meet deadlines.
• Basic research and project management skills.
• Superior verbal communication skills and strong writing abilities.
• Organized and detail-oriented, with a commitment to continuous learning and staying up to date with emerging technologies.
• Positive, collaborative attitude.

Reporting to senior agency leadership, the Assistant Account Executive supports the Integrated Account Team on national projects by managing status updates, legal routing, production budgets, and brand content partnerships for large-scale creative campaigns. Partnering with internal creative, strategy, and production teams as well as legal partners and clients, this role keeps multi-channel initiatives moving from brief to delivery and tracks weekly sales progress across broadcast, digital, and print assets.

Scope of Work

• Work with the client on a daily basis to manage requests and identify needs and expectations.
• Facilitate creative and strategy development for small and large-scale campaigns.
• Manage status updates, legal routing, contact reports, and meeting coordination.
• Initiate projects derived from media plans, client business needs, and creative ideas.
• Work with strategy to brief internal creative and production teams.
• Identify key stakeholders and disseminate information as necessary.
• Present and communicate progress and outcomes of projects to clients and determine best next steps.
• Manage production budget by aligning on program projections, estimates, purchase orders, and facilitating internal and client budget reviews.
• Prepare monthly broadcast rotations per national media buy.
• Confirm monthly incentives and facilitate the tagging process alongside business traffic and production for digital and broadcast.
• Facilitate the purchasing and signing of award uses alongside legal partners and clients.
• Track weekly sales progress and distribute reports to the team.
• Manage brand content partnerships and assist in the production of digital, video, and print assets.
• Organize and maintain assets for an asset management platform for global dealership access to creative.

Position Requirements

• Bachelor's degree in a related field preferred.
• One to two years of account management experience in a creative or advertising agency.
• Client experience working in advertising.
• Strong presentation and communication skills.
• Ability to stay organized and manage multiple projects efficiently.
• Knowledgeable in MS Office, including Word, PowerPoint, Excel, and Keynote.

The Assistant Account Executive oversees daily media monitoring, pitch development, and editorial calendar management for a public relations agency serving clients in financial services, professional services, and technology. The team relies on this work to build journalist relationships, secure media placements, and deliver client-ready written communications that strengthen each client's market presence.

What You'll Do

• Complete daily scans, draft meeting agendas, timesheets, and clips.
• Produce accurate reporting, meeting deadlines for monthly and quarterly deliverables and including the right content.
• Develop a strong knowledge of the media that influence the client's stakeholders, including customers, prospects, and investors.
• Understand how to approach different media outlets and their deadlines.
• Demonstrate the ability to proofread and edit with extreme attention to detail.
• Assist in the development of presentation content and agendas.
• Demonstrate how to build a compelling story narrative for clients by understanding each client's business, industry, and competitors.
• Develop and maintain strong relationships with relevant journalists.
• Build and maintain editorial, speaking, and awards calendars.
• Independently develop media pitches and secure relevant opportunities and results.
• Create media background and briefing materials to help prepare clients for interviews.
• Produce client-ready written communications and demonstrate strong verbal communication with clients.

Professional Experience

• B.S. in public relations, communications, or a related field.
• One to two years of experience.
• Strong interest in financial services, professional services, technology, and/or B2B communications.
• Proficiency in Cision, Factiva, and Microsoft Suite.
• Excellent time management skills across multiple accounts with the ability to prioritize.
• Team player with the willingness to work collaboratively alongside peers.
• Resourceful, with the ability to identify when to ask questions and where to find answers.

Embedded within an insurance broking team, the Assistant Account Executive processes policies across new business, renewals, endorsements, cancellations, and claims while maintaining client databases and ensuring 100% documentation accuracy. Working closely with internal and external clients, this role applies best business practice across all broking and administrative activities to uphold service excellence and regulatory integrity.

Role Responsibilities

• Support the team in day-to-day administration and broking tasks.
• Prepare documents, including customized reports.
• Perform general administration duties.
• Process policies for new business, renewals, endorsements, cancellations, lapses, and certificates of currency, and input claims data.
• Send renewal invitation reminders to clients and manage debtor control.
• Maintain client databases and electronic files.
• Ensure 100% accuracy of documentation and policies for external and internal clients.
• Apply best business practice in all activities ethically, professionally, and with integrity.

Technical Qualifications

• Tier 1 or Tier 2 insurance qualification is highly advantageous.
• Minimum of two years of experience in a similar role, ideally with exposure to the insurance or financial services industry.
• Intermediate user of Excel, PowerPoint, and Adobe software programs.
• Strong organizational and time management skills with the ability to prioritize and multi-task.
• Excellent verbal and written communication skills.
• Excellent administration skills with a close attention to detail.
• Strong commitment to client service excellence.
• Adaptable to a fast-paced, reactive environment where requirements quickly change.

Reporting to agency account leads, the Assistant Account Executive coordinates projects from conception to execution, liaising between the account team and creative and production departments to implement client initiatives on time and within budget. Partnering with internal teams and external vendors, this role monitors project progress, maintains data and records, and assists in delivering client presentations that build brand awareness.

Work Activities

• Help plan projects from conception to execution, including estimates, budgets, and schedules.
• Coordinate with internal teams and vendors to implement projects.
• Monitor project progress, timelines, and expenses, and submit regular status reports.
• Maintain data and records.
• Arrange and prepare reports for client meetings.
• Liaise between the account team and agency departments, including creative and production, by maintaining regular contact with both and ensuring communication flows effectively.
• Assist in delivering presentations to clients.

Minimum Qualifications

• Bachelor's or master's degree in advertising, marketing, public relations, journalism, communications, or a related field.
• Experience in project management, with a background in advertising and social media marketing a plus.
• Knowledge of research methods.
• Excellent oral and written communication, organization, and presentation skills.
• Ability to work under pressure and assimilate large amounts of data while paying attention to detail.
• Proficient in MS Office products.

Sitting at the intersection of corporate communications and technology, the Assistant Account Executive builds internal and client relationships, manages small projects, and supports integrated agency disciplines including media relations, crisis communications, and executive visibility. Operating across account management, creative, and strategy workflows, this role develops analytical and escalation skills that prepare the team to address client business challenges and competitive shifts.

Job Functions

• Establish and build relationships internally and with junior-level clients.
• Demonstrate business etiquette in both meetings and written communications.
• Provide administrative support, including status reports, meeting scheduling, and budget tracking.
• Learn about key agency disciplines, including media, production, strategy, account, and creative.
• Begin to manage the making of communications assets and understand the agency process.
• Manage small projects and support more senior account executives on larger projects.
• Assist with project management and workflow system data entry and reporting.
• Conduct basic analyses of the client's business results and competitive landscapes.
• Work to anticipate upcoming needs and hurdles and provide ideas to mitigate them.
• Recognize scope change and know when to escalate.
• Assist with the onboarding of new team members.

Qualifications & Experience

• Experience with executive visibility, thought leadership, corporate reputation, crisis communications, and/or media relations.
• Background in technology, sustainability, and/or public affairs industries a plus.
• Strong written and verbal communication skills.
• Strong skills in research and analysis.
• Willingness to take on new challenges.
• Effective collaborator and good listener.
• Detail-oriented and reliable with a demonstrable passion for all aspects of the agency's business.

A key member of a communications and public affairs agency team, the Assistant Account Executive develops and manages client and project documents, drafts editorial and social content, and supports paid media campaign management across multiple client accounts. Collaborating across account leads, the accounting department, and vendor partners, this role advances organized, timely delivery of communications that serve clients in public education, safety, health, and environmental policy.

Key Responsibilities

• Develop and maintain client and project documents, including weekly trackers, timelines, calendars, meeting notes, and conference call reports.
• Draft and edit social and editorial content calendars, press releases, memos, and messaging materials, and assist with media monitoring, community outreach, and research across multiple clients.
• Schedule and coordinate client, internal, and vendor meetings and conference calls.
• Facilitate the client billing process in conjunction with account leads and the accounting department.
• Assist the account team in managing paid media campaigns, tracking deadlines, and helping to traffic creative.

Core Functions

• Bachelor's degree in communications, marketing, or a related field from a four-year college or university.
• Prior internship experience in communications, marketing, media, or education.
• Demonstrated experience and/or interest in public education, safety and health, the environment, or other progressive policy issues.
• Strong interest in and understanding of various communications platforms, including social media, traditional advertising, earned media, digital, and grassroots, and how they can be combined for marketing and communications strategies.
• Analytical skills and the ability to synthesize research and other materials to benefit assigned accounts.
• Strong attention to detail and ability to multi-task.

Reporting to department leadership, the Assistant Account Executive prepares full sets of accounts, manages GST submissions, and supports intercompany reconciliation and annual audits within a finance and accounting operations team. Partnering with business units and external auditors, this role ensures accurate, timely financial reporting and document management that supports sound business decision-making.

Primary Duties

• Support day-to-day finance operations.
• Prepare invoices, payment vouchers, cheques, and GIRO transactions.
• Prepare full sets of accounts, including accounts receivable, accounts payable, and general ledger.
• Participate in monthly and annual stocktakes.
• Prepare monthly and interim financial accounts and GST submissions.
• Prepare timely payments to suppliers and ensure invoices are duly authorized in accordance with company policies.
• Perform other financial operations, including petty cash management, bank reconciliation, and checking of expense claims.
• Support intercompany reconciliation on a monthly basis.
• Participate in the annual financial audit.
• Work with business units to understand and analyze different revenue channels.
• Ensure documents in both hard and soft copy are filed promptly and accurately.
• Liaise with other departments and business units to resolve discrepancies.

Education & Experience

• Diploma or degree in accountancy or finance.
• Minimum of two years in an accounts-related role.
• Experience in FMCG strongly preferred.
• Experience in accounting software, preferably QuickBooks.
• Knowledge of finance and accounts operations.
• Proficient in MS Office, especially Excel and PowerPoint.
• Meticulous and attentive to detail, with excellent written and verbal communication skills.
• Self-starter able to plan, organize, and take initiative to meet job objectives and deadlines independently.

The Assistant Account Executive refines weekly selling reports, analyzes door-level business data, and manages order tracking and market preparation for a fashion brand's wholesale accounts with key retail partners. The sales and merchandising team relies on this work to identify reorder opportunities, coordinate on-time production and shipment, and support market appointments that drive sustainable wholesale growth.

Operational Focus

• Manage and update weekly selling reports for key retail accounts.
• Analyze selling data to determine trends, highlight best and slow sellers, and identify potential reorder opportunities.
• Regularly communicate with buyers regarding monthly on-order status.
• Follow up internally and externally to ensure on-time production and shipment of goods.
• Collaborate with retailer digital teams to submit imagery and copy for product detail page setups.
• Coordinate and help prepare for market appointments.
• Identify new opportunities in the marketplace to pursue and drive growth in the business.
• Distribute product knowledge manuals to field merchandisers and review feedback from store service visits.

Qualifications & Experience

• Bachelor's degree in business or merchandising.
• One to three years of relevant experience in wholesale or retail.
• Proficiency in retail math.
• Strong Excel skills required, including comfort working with VLOOKUPs and pivot tables, along with proficiency in MS Office.
• Experience working in NuOrder preferred but not required.
• Excellent organizational, time management, and communication skills.
• Detail-oriented with a proven ability to multitask and prioritize in a fast-paced environment.
• Self-starter with the ability to work well independently and as part of a team.
• Firm understanding of competition and the overall retail landscape.

Assistant Account Executive advances client media programs by drafting pitches, monitoring coverage, writing news releases, and staffing media briefings and events in a public relations agency setting. Success in the position means supporting new business initiatives and contributing to team brainstorms while building the measurement and media relations skills that generate earned coverage for clients.

Areas of Ownership

• Monitor client and competitive media coverage and develop and maintain media lists.
• Draft pitches and conduct media outreach.
• Conduct secondary research and write measurement report drafts.
• Write news releases and other media content.
• Staff media briefings and events.
• Participate in team brainstorms and support new business initiatives.

Background & Experience

• Bachelor's degree in communications, PR, or journalism.
• At least one year of prior work experience in public relations, with agency-based experience strongly preferred.
• Prior PR agency technology practice internship experience highly desirable.
• Experience with measurement tools, such as TrendKite, is highly preferred but not required.
• Familiarity with public relations and communications programs through coursework, internships, or related work experience.
• Self-starter with excellent organizational skills and the ability to meet deadlines.
• Ability to think creatively and adapt to new situations and challenges.
• Strong verbal and writing skills.

Embedded within a full-service creative advertising agency, the Assistant Account Executive oversees day-to-day client relationship management, interprets client needs into actionable creative direction, and manages cost estimates and project tracking across turnkey marketing solutions. Working closely with the internal creative team and clients, this role ensures all deliverables are on target, on brand, and executed within budget parameters.

Activities

• Serve as the day-to-day point of contact with multiple clients.
• Act as liaison for the internal creative process, including developing and interpreting creative briefs, strategizing a game plan, and working with the creative team to see projects to completion.
• Own client relationships and interpret client needs into actionable direction, ensuring creative and other deliverables are on target, on brand, and based on sound thinking.
• Oversee the day-to-day development and execution of turnkey solutions to meet clients' objectives and budget parameters.
• Develop cost estimates and manage and track project costs.

Required Qualifications

• Bachelor's degree in marketing, advertising, communications, or a related field.
• Recent college graduate with relevant coursework or internship experience.
• Two years of ad agency experience.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage multiple tasks simultaneously.
• Excellent verbal, written, and interpersonal skills.
• Ability to build trust and respect with clients and agency team members.

Reporting to senior account team leadership, the Assistant Account Executive provides project and administrative support to a retail marketing team, managing internal status documents, recap reporting, and job estimates while developing an understanding of the client's business and competitive landscape. Partnering with finance and client-facing team members, this role supports daily client contact and internal process coordination to keep retail marketing projects on schedule and within scope.

Key Responsibilities

• Provide general project and administrative support to the retail marketing team.
• Assist with finances, timelines, and overall job execution.
• Provide all relevant job information to team members in a timely manner.
• Manage internal status documents for daily and weekly check-ins.
• Support day-to-day client contact as directed.
• Develop an understanding of the client's business and competitive landscape.
• Learn internal processes, including job starts and estimates for project activities, and work closely with finance to coordinate.
• Manage recap reporting on various projects.

Qualifications & Experience

• College degree or active pursuit of same.
• One year of business experience or related marketing internships preferred.
• Previous agency experience highly preferred.
• Solid communication skills, open-mindedness, and emotional intelligence.
• Self-motivated, enthusiastic, and resourceful, with a regular delivery of quality work.
• Excellent time management skills.
• Strong computer skills in MS Office, including Outlook, Excel, PowerPoint, and Word.

A key member of an entertainment public relations team, the Assistant Account Executive develops and maintains media lists, reviews and edits press materials, and manages press clipping reports for talent, film studio, and agency clients. Collaborating with the entertainment team on brainstorms and incoming press requests, this role handles scheduling, travel arrangements, and real-time client and media communications that sustain active entertainment publicity campaigns.

Core Responsibilities

• Provide administrative support, including setting up conference calls, meetings, taking notes, and other tasks as needed.
• Book travel arrangements and build detailed travel itineraries, including air, hotel, and ground transportation.
• Monitor press clippings for clients, track media impressions and advertising values, and craft and maintain coverage reports and grids.
• Collaborate with the entertainment team in brainstorming pitch angles.
• Handle incoming press requests and research press contacts at media outlets.
• Maintain and update media lists on an ongoing basis.
• Review and edit press materials, including press releases and alerts, and ensure press kits are current.
• Respond to and update client and industry interactions via phone and email.

Experience & Qualifications

• One or more years of experience in the entertainment industry or in an agency setting preferred.
• Experience working with talent, film studios, or agencies strongly preferred.
• Strong proficiency in Microsoft Office.
• Knowledge of Muck Rack, Cision, and other entertainment research-based programs preferred.
• Professional and friendly communication skills.
• Outstanding organizational and time management skills.
• Proven track record of managing multiple tasks in a fast-paced environment.

The Assistant Account Executive delivers administrative and compliance support for a life insurance team, handling applications, reports, and general administrative duties to ensure policies are processed and delivered on time. Based within an insurance operations environment, this role monitors workflow across the life insurance application process and provides marketing support that enables frontline sales staff to serve policyholders effectively.

Job Functions

• Handle life insurance applications and compliance checking.
• Provide marketing support services to frontline sales staff.
• Prepare insurance reports.
• Monitor the workflow of the life insurance application process and ensure policies are delivered on time.
• Carry out general administrative work.

Qualifications & Experience

• At least one year of clerical working experience, with knowledge of insurance preferred.
• Passed IIQE papers is an advantage.
• Well-organized with good administration skills.
• Good command of spoken and written English and Chinese.
• Good command of computer skills, including Microsoft Word, Excel, and Chinese typing.

Reporting to the business leadership team, the Assistant Account Executive executes project work from brief to completion, supports day-to-day client contact, and develops an understanding of experiential production and event planning workstreams within a multi-disciplinary agency. Partnering with experiential producers, creative, strategy, and experience design teams as well as external vendors, this role manages estimating, billing, and vendor communications that keep client programs running on time and on budget.

Scope of Work

• Execute project work according to agency standards within established budgets and timeframes.
• Provide general project and administrative support to the business leadership team.
• Set priorities, demonstrate proactivity, and assume a leadership role for assigned work.
• Keep the team and managers informed of project status.
• Develop an understanding of the client's business and objectives.
• Support day-to-day client contact as directed by the manager.
• Assist with client-facing agendas and recaps, and take meeting notes.
• Develop an understanding of basic event production and event planning workstreams, and work alongside experiential producers within the team.
• Develop an understanding of the roles of each agency department, including experiential production, strategy, creative, and experience design.
• Foster relationships across agency multi-disciplinary teams, other agencies, and clients.
• Utilize agency tools as necessary for day-to-day project needs, including status reports, conference reports, and creative briefs.
• Participate in internal briefings, strategy development, and creative assessment.
• Organize all relevant job information and provide it to team members in a timely manner.
• Assist with the estimating and billing process, including opening jobs, opening and tracking vendor purchase orders, and facilitating payment as needed.
• Facilitate communication with and proposal requests from external vendors.
• Monitor industry trends and innovations, and assist with relevant program research and reporting as needed.

Skills & Qualifications

• Bachelor's degree preferred.
• Minimum of one year of business experience.
• Previous agency experience and a marketing-related internship preferred.
• Strong computer skills in MS Office, including Outlook, Excel, PowerPoint, and Word, and G Suite.
• Solid written and verbal communication skills.
• Self-motivated, enthusiastic, resourceful, and solution-oriented.
• Demonstrated history of establishing effective working relationships across a diverse team.
• Demonstrates understanding of branding and brand value.
• Ability to work collaboratively and flexibly, and demonstrate calm under pressure with tight deadlines.

Sitting at the intersection of financial services marketing and multi-channel communications, the Assistant Account Executive supports a communications manager in operating consumer-facing ticketing and entertainment channels, producing bi-weekly email newsletters, deploying social media content, and generating weekly and annual reporting for a financial services client. Operating across client teams, internal departments, and outside vendors, this role ensures all marketing assets meet legal approval standards and that channel performance data informs ongoing optimization.

Work Activities

• Work as a liaison between clients, internal teams, and other agencies on client-owned marketing channels.
• Support the communications manager with all operational aspects of communication and ticketing channels, along with weekly, mid-year, and annual reporting.
• Support the communications manager with securing legal approvals for all marketing assets.
• Edit and format copy, ensuring all information is 100% correct, including descriptions, event dates, and purchase links.
• Produce a bi-weekly entertainment access email newsletter.
• Schedule and deploy targeted alert emails.
• Submit entertainment hub website assets.
• Create and post to official social media accounts.
• QA previews, check fulfillment of events, and ensure all are following the client's legal standards.
• Generate reporting, including subscriber reports and scorecards, on a weekly, monthly, and annual basis.
• Work with outside vendors on technical and creative updates and new initiatives.
• Attend and take notes at client meetings and conference calls.
• Monitor industry trends and innovations and leverage new technology to optimize channels.
• Provide general project and administrative support to the business leadership team.
• Assist with research, proposal development, and job execution.

Performance Expectations

• Bachelor's degree in marketing, advertising, or communications preferred.
• Minimum of one year of business experience with client or partnership management.
• Previous agency experience preferred, with a marketing-related internship preferred.
• Experience working in Dreamweaver, Photoshop, JSON, or HTML is a plus.
• Experience in digital, virtual, and/or experiential marketing is a plus.
• Strong computer skills in MS Office, including Outlook, Excel, PowerPoint, and Word.
• Solid written and verbal communication skills, with strong PowerPoint skills.
• Detail-oriented, proactive, self-motivated, enthusiastic, and resourceful.
• Demonstrated history of establishing effective working relationships across a diverse team.
• Demonstrates understanding of branding and brand value, with the ability to pivot across multiple channels and platforms.
• Strong passion for the arts, theater, Broadway, music, and entertainment.

The Assistant Account Executive advances CPG brand visibility by executing daily sample send-outs, drafting press materials, managing client inventory, and developing relationships with journalists, influencers, and podcast hosts for an agency specializing in consumer brands. The communications team relies on this work to generate ongoing media coverage, compile monthly reports, and monitor editorial calendars that keep client PR programs proactive and results-driven.

Day-to-Day Responsibilities

• Execute daily send-outs of samples.
• Draft all press materials, including pitches, fact sheets, and press releases.
• Assist the team in building up-to-date media lists and perform daily media monitoring for client coverage.
• Draft coverage write-ups and pitches, and assist with and execute pitching as directed by the manager.
• Develop and cultivate new relationships with key journalists, influencers, producers, and podcast hosts.
• Compile monthly reports and coordinate mailers, including compiling lists with addresses, assembly, and execution.
• Create call agendas and recaps for review.
• Manage all aspects of client inventory and samples.
• Monitor target media outlets, current news, and various resources daily to call out opportunities for the team, and research and save editorial calendars to identify opportunities.
• Update client lookbooks and line sheets and field incoming calls.

Required Qualifications

• Bachelor's degree in communications, public relations, digital marketing, or journalism and media studies.
• Minimum of one to two years of related PR and agency experience working with CPG brands.
• Strong verbal and written communication skills.
• Experience with Cision, Muck Rack, Microsoft Office, Canva, Google Slides, Sheets, Docs, Dropbox, Slack, and Zoom.
• Proactive team player who is adaptable and able to pivot as necessary while meeting deadlines.
• Highly resourceful and solution-based thinker with the ability to stay calm in a fast-paced environment.

Assistant Account Executive coordinates candidate onboarding, manages CRM data entry, and tracks job orders, submittals, interviews, and placements in support of a recruitment and staffing client partnership team. Success in the position means working alongside the client partner to schedule interviews, manage scopes of work, and initiate background checks that move placements forward to the legal team efficiently.

Key Responsibilities

• Undertake all administration associated with the CRM database, including adding new sales contacts, logging emails and calls, and tracking scopes of work and purchase orders.
• Work closely with internal teams, including recruitment, accounts, legal, and finance, to manage clients and consultants.
• Manage candidate onboarding and ongoing compliance.
• Open job orders and track submittals, interviews, and placements to keep the data flow moving.
• Keep new business organized by tracking the global onboarding of new projects and team hires.
• Initiate background checks and gather information for new hires to move placements forward to the legal team.
• Work alongside the client partner to ensure the quality and responsiveness of support to the client, including scheduling interviews, introducing the client to the candidate, and working with the client's workforce managers to create and manage scopes of work and purchase orders.

Minimum Qualifications

• Bachelor's degree required.
• Zero to two years of experience in a recruitment environment, with openness to recent graduates.
• Strong time management skills with an initiative-driven, proactive, and solutions-led approach.
• Effective communication and stakeholder engagement skills.
• Good proficiency in Microsoft systems.

Reporting to senior PR professionals, the Assistant Account Executive coordinates and executes events, drafts press releases and social media content, manages journalist relationships at local, regional, and national levels, and produces measurable results for clients across communications and marketing programs. Partnering with design and analytics resources, this role supports social media campaign strategy and tracking, creative materials production, and database management that enable the team to achieve client objectives.

Core Functions

• Assist in the coordination and execution of events, including developing comprehensive timelines and securing vendors for corporate and special events.
• Demonstrate expertise in writing and editing a variety of communications, including press releases, op-eds, social media content, and marketing collateral.
• Provide comprehensive media clip reports to clients.
• Create and maintain relationships with journalists on a local, regional, and national level.
• Assist in designing and producing necessary marketing materials and collateral.
• Assist with planning strategic social media campaigns and tracking analytics.
• Produce measurable results for both clients and the team.

Technical Qualifications

• Bachelor's degree in communications, marketing, English, or a related field.
• One to three years of experience.
• Excellent written and verbal communication skills, with the ability to write in multiple styles and formats.
• Graphic design experience using Adobe Suite and Canva.
• Photography experience preferred but not required.
• Experience with scheduling and managing social media.
• Database management experience in Excel.
• Demonstrates an outstanding ability to organize and manage multiple tasks while meeting deadlines with strong attention to detail.
• Self-motivated team player with a strong work ethic and elevated focus on client satisfaction.

A key member of the account team supporting Apartments.com and CoStar, the Assistant Account Executive manages billing, broadcast and digital trafficking, and competitive analysis while assisting with day-to-day client requests and presentation preparation for Social, Digital, Audio, and Video campaigns. Collaborating with internal agency teams and client contacts, this role tracks and generates client estimates and supports creative trafficking that keeps high-visibility national campaigns on schedule.

Operational Focus

• Assist with day-to-day client requests and projects.
• Handle general administrative billing.
• Manage broadcast and digital trafficking.
• Assist with client meetings and presentation preparation.
• Track and generate client estimates.
• Assist with creative tracking and competitive analysis.

Experience & Qualifications

• One to two years of experience in advertising or marketing, with agency experience preferred.
• Experience with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Knowledge of media and traffic processes a plus.
• Highly organized team player who is proactive and strategically minded.
• Strong attention to detail with excellent written and oral communication skills.
• Quick learner with the ability to anticipate the administrative needs of the team and take initiative to support all members.