AR JOB DESCRIPTION

Accounts Receivable (AR) professionals manage invoicing, cash application, collections, and account reconciliation to ensure accurate financial records, timely payments, and optimized cash flow while supporting overall business operations.

An Overview of Accounts Receivable (AR) Job Description Responsibilities and Qualifications

1. The Accounts Receivable Accountant is responsible for preparing and managing complex billing documentation in compliance with contractual terms, while collaborating closely with project teams to ensure accurate and high-quality invoices are issued to customers. This role also supports daily cash application activities and ensures effective receivables management.

AR Accountant Key Responsibilities:

  • Partner with the project manager and project teams to issue high quality customer invoices that are generated and issued in accordance with internal control requirements.
  • Assure that all billing plans and related billing milestones for scopes of work entered.
  • Prepare and follow to collection complex billing documentation in accordance with contractual terms.
  • Understand and be able to perform the cash application duties.
  • Ensure timely collections of receivables by investigating and resolving past due payments, duplicate/ short payments, or unallocated cash.
  • Maintain explanations for aging receivables on the accounts receivable weekly report.
  • Routinely review the missed billing milestone report and follow up on past due milestones.
  • Take proactive steps to ensure invoices are properly sent and received by the customer.
  • Responsible for performing and documenting internal controls.
  • Prepare journal entries utilizing SAP workflow procedures.
  • Serve as backup to other Accountants.
  • Perform ad hoc duties to assist the business.


AR Accountant  Requirements:

  • Bachelor’s Degree in Accounting or Finance
  • 3-5 years of experience
  • Knowledge of SAP
  • Very good knowledge of English language
  • Detail oriented with a high degree of accuracy
  • Take initiative to learn, improve, or enhance current operations
  • Manage upward when appropriate to get a problem resolved or process improved
  • Communicate internally and externally with diplomacy and tact
  • Operate in a fast-paced environment and effectively prioritize daily competing priorities
  • Working knowledge of common MS Office applications such as Excel and Word
  • Must be able to work independently


To showcase these strengths effectively, an AR Resume highlights adaptability and communication skills to demonstrate readiness for fast-paced financial environments.

2. The AR Clerk is responsible for processing and recording accounts receivable cash receipts, ensuring accurate posting, and supporting intercompany cash balancing activities with Westlake to align with corresponding bank accounts. This role plays a key part in maintaining the accuracy and integrity of cash transactions.

AR Clerk Roles and Responsibilities:

  • Post cash from Lockbox and Operating account
  • Deliver checks to Treasury for daily deposits
  • Create journal entries to make adjustments or corrections to cash accounts
  • Validate all company codes balance to Westlake sweeps
  • Work with Credit Analyst and outside customers to identify and reconcile unapplied receipts
  • Work with Credit Analyst to apply offsetting debit/credit memos to A/R ledger
  • Provide backup support for other A/R Clerks and bank accounts when needed.
  • Other responsibilities as directed by Credit Management


AR Clerk Requirements and Qualifications:

  • BA/BS in finance, accounting or business preferred and/or related work experience
  • SAP 4.6 or My SAP experience
  • Two plus years of experience in cash applications, or financial institutions, previous mult-currency trade experience
  • Proficiency with Windows based software (Excel and Word)
  • The ability to interact effectively with all levels
  • Strong communication skills (verbal and written) in a corporate environment

3. The AR Manager is responsible for overseeing the accurate and timely processing of accounts receivable activities, including claim management, issue resolution, and team performance. This role ensures efficient handling of claims, prompt response to physician practice inquiries, and effective resolution of escalated issues within the Revenue Cycle Management (RCM) function. A key focus of this position is managing SalesForce cases and leading the team to resolve complex claim-related matters.

AR Manager Functions:

  • Management of the accounts receivable (AR) including analysis of the aged AR, looking for root cause issues; writing rules where appropriate to stop errors from occurring.
  • Denial management - investigating denial sources, resolving and appealing denials which may include contacting payer representatives.
  • Makes independent decisions regarding claim adjustments, resubmission, appeals, and other claim resolution techniques.
  • Collaborate internal teams (Performance, Operations, Sales) as well as care center staff when appropriate.
  • At times, support large care center go lives which may include overnight travel.
  • Works closely with our Revenue Optimization team, to support efforts to ensure reimbursement is in line with payer contract agreements. Performs Denial analysis utilizing the Trizetto platform.
  • Work directly with practice consultants or physicians to ensure optimal revenue cycle functionality
  • Drive toward achievement of department’s daily and monthly Key Performance Indicators (KPIs), requiring a team focused approach to attainment of these goals.
  • Other duties as assigned.


AR Manager Experience and Requirements:

  • Education: High School Graduate
  • Experience: 3+ years experience in a physician medical billing office
  • Must understand the drivers of revenue cycle optimal performance and be able to investigate and resolve complex claims.
  • Advanced Microsoft Excel skills
  • Experience working with athenaHealth’s EMR required
  • Must provide accessibility to private, quiet work space with high-speed internet to effectively work remotely
  • Must comply with HIPAA rules and regulations


In these roles, AR Skills and Experience include revenue cycle knowledge and EMR proficiency to ensure accurate claims resolution and compliance.

4. The AR Specialist will be part of a collaborative and supportive team environment, where both independence and strong organizational skills are key to success. This role requires a detail-oriented individual who is comfortable working autonomously, proficient with accounting systems, and eager to contribute to a positive and flexible workplace culture. The position is fully onsite (9:00 AM – 5:00 PM), with some flexibility as needed. New graduates are encouraged to apply.

AR Specialist Responsibilities:

  • Conduct AR analysis, and interact with responsible parties regarding late payment.
  • Manage A/R accounts to ensure correct charges are posted, update accounts following billing changes, and work with department managers on billing issues.
  • Post payments and makes deposits with a bank scanning machine. Goes to the bank for deposits when required.
  • Work closely with staff so they understand the AR process to ensure proper documentation is submitted before invoicing.
  • Disburse approved petty cash & enter in appropriate accounting system.
  • Ensure proper documentation and approval are maintained. Balance petty cash drawer.
  • Coordinate with department managers regarding billing information needed
  • Assist with minor A/P and other office tasks when required.
  • Work with the auditor at year-end regarding A/R testing and reports.
  • Is proactive in solving problems related to the A/R area.
  • Generate monthly invoices and mail or email to appropriate parties.


AR Specialist Experience and Requirements:

  • Proven working experience in a professional setting.
  • Accounting Degree or equivalent experience
  • A high degree of accuracy, attention to detail, and adept at owning the AR area.
  • Solid understanding of accounting principles and how A/R relates to the overall financial picture.
  • Ability to write up accounting entries related to the A/R module.
  • Highly Proficient in Microsoft Excel .
  • Good communication skills and ability to interact with professionally
  • Comfortable with Microsoft Excel importing and exporting data

5. The Billing & Accounts Receivable Supervisor is responsible for overseeing the daily operations of the billing and accounts receivable functions, ensuring accuracy, timeliness, and compliance with company policies. This role leads a team responsible for invoicing, collections, and account reconciliation, while also working closely with customers and internal stakeholders to resolve billing and payment issues.

Billing & Accounts Receivable Supervisor Details:

  • Monitor processing of invoices for timeliness and accuracy Ensure timely collection of payments
  • Responsible for the daily and monthly functions of the accounts receivable team
  • Distribution of weekly/monthly billing report to sales teams and managements.
  • Review credit block listing for Daily orders & follow up for decision of release.
  • Assist in the closing process for accounts receivable and verify that all invoices have been completed.
  • Review AR aging and follow up the past due invoices daily and weekly with customers & staff accountants as needed
  • Communicates with responsible party to resolve billing questions and/or concerns.
  • Developing and establish key relationships with internal and external partners, to strengthen our position and work inter-departmentally with Sales and Services teams.
  • Assist in providing support for the year-end audit.
  • Research and resolve the invoice questions received from internal and external.
  • Assist with ad-hoc accounting and financial projects as requested.
  • Advanced understanding of accounting, reconciliations and full cycle accounts receivable functions. Additional training in bookkeeping concepts and procedures preferred.


Billing & Accounts Receivable Supervisor Knowledge, Experience and Requirements:

  • Five to Seven years of experience in accounts receivable (billing), and 2 years supervisor role required.
  • Analytical ability to perform account research and reconciliations in order to resolve account disputes.
  • Strong knowledge of customer service and collections practices with understanding of negotiations.
  • Demonstrate sound decision making within appropriate level of authority and adherence to company policy.
  • Knowledge of performance management and timekeeping practices.
  • Ability to maintain all information in a highly confidential and organized manner.
  • Position may require extended hours and work on weekends or holidays.


To navigate these expectations effectively, an AR Career Guide outlines essential skills and responsibilities to support long-term professional growth.

6. The Accounts Receivable Supervisor is responsible for leading the AR team, supporting staff development, and ensuring efficient daily operations while driving continuous improvement initiatives. This role plays a key part in maintaining accurate receivables, resolving complex billing and cash application issues, and ensuring a clean AR aging and timely month-end close.

Accounts Receivable Supervisor Duties:

  • Support the Accounts Receivable Manager in ensuring that cash controls for Accounts Receivable systems and are posting and balancing to the General Ledger Support the Accounts Receivable Manager in maintaining SOX compliance
  • Supervise Accounts Receivable processes and procedures to ensure quality and efficiency
  • Represent Accounts Receivable Department on various special projects and implement best practices
  • Supervise, train and develop associates to ensure timely and accurate invoicing.
  • Work with Order Administration group to research, explain and resolve any billing discrepancies.
  • Review reconciliations each month. Research, explain and resolve any variances.
  • Assist with preparation of information/data for internal and external auditors during quarterly and annually audits
  • Assist with preparation of Accounts Receivable monthly reports. Establish good working relationships with internal and external customers to maintain a good rapport.
  • Capable of resolving complex issues about Cash Apps and Billing.
  • Identify and analyze major billing issues and resolve them at their root causes. Need to demonstrate the reduction of issues over time.
  • Resolve unapplied cash exceptions from the automatic cash application interface with the bank and resolve cash application disputes
  • Identify and analyze major unapplied cash issues and resolve them at their root causes. Need to demonstrate the reduction of issues over time.
  • Be responsible for Accounts Receivable month-end close process. Reconcile AR sub-ledger to the GL.
  • Prepare allowance for doubtful accounts analysis and bad debt write-offs analysis
  • Identify, analyze and resolve major issues on negative Accounts Receivable amounts. Need to demonstrate the reduction of negative Accounts Receivable amounts over time.
  • Create and maintain desk procedure documentation
  • Suggest and implement continuous improvement ideas


Accounts Receivable Supervisor Experience and Qualifications:

  • BS Degree in Business or Accounting with 4 + years of accounts receivable experience
  • Strong analytical skills with the ability to resolve issues at the root causes and demonstrate results over time
  • Be able to identify process improvement opportunities and execute the process change plan
  • Basic understanding of Generally Accepted Accounting Principles
  • Team player who is adaptable and can work flexible hours
  • Be able to maintain strong and effective working relationships with the customers, Order Administration and Accounting groups
  • Strong organization skills with the ability to prioritize multiple competing activities
  • Proficiency with Microsoft Office applications. SAP knowledge is a must.


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