What Does A Procurement Manager Do?

WHAT DOES A PROCUREMENT MANAGER DO?

Published: Dec 03, 2025 - The Procurement Manager leads the end-to-end purchasing process to secure goods and services at the best value while meeting quality and delivery requirements. This role develops sourcing strategies, negotiates contracts, and manages supplier relationships to reduce costs and mitigate supply risks. The manager also monitors procurement performance, ensures compliance with company policies, and coordinates with internal stakeholders to support operational goals.

A Review of Professional Skills and Functions for Procurement Manager

1. Procurement Manager Duties

Stakeholder Influence: Influencing and challenging stakeholders while developing strong working relationships to support, endorse and deliver sub-category plans aligned to category Procurement strategies, to realise business savings and support innovation.
Plan Delivery: Building and delivering sub-category plans by being innovative and collaborative with various cross-functional stakeholders.
Cost Optimisation: Actively minimising revenue and capital costs through improved use of tools, processes and application of best practice.
Savings Tracking: Consistently tracking and reporting on savings targets for specified sub-categories.
Supplier Management: Building new and developing existing supplier relationships to ensure continued suitability and creating greater value across the organisation.
Team Leadership: Developing and leading a high-performing team, enabling them to reach their potential to deliver an outstanding procurement function.

2. Market Procurement Manager Details

Value Delivery: Driving business value through cost efficiency and productivity contributions from 3rd providers of medical devices offered to customers and support services related to equipment installed at customer locations (South LatAm).
Stakeholder Collaboration: Collaborating with internal stakeholders to evaluate customer demand, align Philips third-party product portfolio, and optimize Internal Gross Margin.
Strategic Sourcing: Creating and implementing strategic sourcing strategies in support of business requirements across Latin America and Philips equipment modalities.
Sourcing Alignment: Aligning all local and global sourcing activities for the assigned categories and business group(s).
Negotiation Strategy: Developing and implementing best-in-class negotiation strategies and risk mitigation activities.
Supply Management: Actively managing the supply base including supplier performance, availability, financial stability, and compliance (statutory, regulatory, and internal controls).
Competitive Bidding: Conducting competitive bidding (RfX, e-Sourcing) and negotiation activities to reduce cost and ensure an open, transparent, and objective supplier evaluation and award process.
Supplier Evaluation: Performing periodic supplier evaluations, collaborating with business stakeholders to ensure 3rd party products and services delivered to Philips customers comply with contractual commitments.
Supplier Auditing: Performing periodic audits of the top/high-risk suppliers and providing guidance to the suppliers on Philips principles (GBP), policies and processes and maintaining procurement ethics.
Benchmark Analysis: Performing benchmarks at the local or regional level to plan and optimize procurement activity and business plan.

3. Procurement Manager Responsibilities

Contract Authority: Acts as an authorized agent of the company with responsibility for managing all supplier-related activities and the authority to commit company resources through contracts and agreements.
Team Management: Manages, develops, and motivates Procurement Agent employees performing activities related to committing company resources to purchase goods and services, developing supplier strategies, developing bid packages, proposal analysis, and developing contracts.
Process Planning: Develops and executes project and process plans, implements policies and procedures and sets operational goals.
Resource Acquisition: Acquires resources for projects and processes, provides technical management of suppliers and leads process improvements.
Relationship Management: Develops and maintains relationships and partnerships with customers, stakeholders, peers, partners and direct reports.
Technical Oversight: Provides oversight and approval of technical approaches, products and processes.
Negotiation Oversight: Provides oversight regarding negotiation processes and related tools.
People Leadership: Manages, develops and motivates employees.

4. Plant Procurement Manager Job Summary

Values Alignment: Act in accordance with JM values and bring to life the One Procurement Community (OPC) to enable JM’s Procurement Excellence strategy.
Operating Governance: Lead in accordance with the Group Procurement Operating Model, Group Policies and Standards, the Plant procurement activities from category strategy development to contract, implementation and supplier management.
Cross Plant Leadership: Leading activities in other Plants and or SBU as directed by the SBU Procurement Lead.
Business Partnership: Lead effective business partnership for Plant for the development and improvement of defined categories in line with business requirements, optimising security of supply, commercial agility, and driving responsibly sourced sustainable value, which contributes to business profitability and cash flow.
Supply Initiatives: Works to identify, develop and implement improved supply-side initiatives to deliver sustainable value, appropriate quality and service, and a secure, safe, cost-effective and ethical supply base.
Category Strategy: Contributing to the development of the Group-led category strategy or leading it for SBU-led and Plant categories.
Sourcing Cycle: Contributing to managing the sourcing cycle.
Innovation Delivery: Brings in breakthrough ideas and best-in-class approaches.
Project Execution: Developing, supporting and implementing all procurement strategic projects held globally.
Strategy Execution: Executing the outcome of category strategies and sourcing action plans for effective implementation and value realisation.
Team Definition: Defining the team required to successfully deliver the plan at the Plant.

5. Plant Procurement Manager Accountabilities

Strategy Execution: Provide information and impact assessments to Group Procurement to set Group-led procurement strategies and plans and excellently execute them for the Plant.
Stakeholder Alignment: Secure Plant stakeholder commitment, drive and deliver cost risk innovation value-based projects for the SBU and related Plants, developing excellent collaboration with Group Procurement.
Cost Reduction: Identifies, evaluates and capitalises on opportunities to reduce procurement costs by improving the business's procurement patterns and supply channels.
Policy Governance: Involved in establishing policies, procedures and controls to ensure effective procurement activities and vendor execution.
Business Improvement: Leads business improvement initiatives across programmes of work to ensure that the strategic goals of the business and Procurement are met.
Performance Management: Manages the performance and output of the team to drive change and develop, implement, optimise and or continuously improve work processes, techniques and systems and deliver supply side saving projects in accordance with Group targets.
Audit Compliance: Oversees internal and external (e.g., ISO) compliance and registration audits.
Ethics Compliance: Manages team to ensure full compliance with applicable JM SBU legislative, regulatory, audit, EHS and Group Procurement ethical standards, policies, procedures and processes.
EHS Coaching: Supports, coaches and involves team members in implementing EHS improvements and driving attainment of sustainability responsible sourcing goals.
Project Ownership: Takes ownership of specific tasks projects as directed by the SBU Procurement Director and the Group Chief Procurement Officer.

6. Procurement Manager Functions

Activity Management: Managing activities and or teams and projects.
Policy Compliance: Ensuring compliance with Procurement policies and procedures, codes of ethics and general business principles.
Accountability Ownership: Taking personal responsibility for the success of the group, unit, department, or organization.
Stakeholder Management: Managing relationships with the internal customers and stakeholders proactively.
Continuous Improvement: Identifying opportunities and initiating improvement projects to ensure continuous improvement.
KPI Delivery: Delivering KPI results in line with PSSC Dashboard and Procurement objectives.

7. Procurement Manager Job Description

Category Sourcing: Responsible for sales and marketing categories (e.g., marketing events, POSMs, TVC/digital creative and production, market research, sponsorship, etc.) sourcing, negotiation, contracting and supplier management.
Cross Functional Collaboration: Work closely with Sales and Marketing, Finance, and Zone Category Manager/Leader to deliver results based on business needs.
Supplier Relationship: Manage supply to strengthen business relationships with the suppliers.
Data Management: Maintain the supplier database and make a cost driver analysis.
Cost Modelling: Set up and renew the cost model for cost analysis.
Market Insight: Understand the supply and demand market, category supply market, cost structure, etc.
E Auctioning: Implement the e-auction strategy.

8. Procurement Manager Overview

Supply Continuity: Minimize the impact of supplier shortages by proactively identifying and resolving potential material supply issues, ensuring timely communication, collaborating with the Supply Chain for inventory build, and proper escalation.
Continuity Planning: Develops and implements business continuity plans targeting 80% of revenue secured.
Policy Compliance: Ensure that the site drives compliance with the Procurement Policies and Procedures.
GPO Integration: Integrate with GPO, including Category Management, Supplier Relationship Management, Capital, CSR/D&I, and PMO, to ensure regions are aligned with GPO initiatives.
Stakeholder Alignment: Ensure site procurement is engaged and aligned with internal customers/stakeholders, gaining stakeholder and leadership support at the site.
Finance Partnership: Partner with Finance to define and implement a PPV process.
Price Communication: Communicate price changes and/or discrepancies and determine financial impact.
Opportunity Pipeline: Develop a pipeline of opportunities (savings, cash flow, growth, and other value) for the site, representing local, regional, and global initiatives.
Savings Prioritisation: Prioritize savings opportunities and take a unified approach with various purchasing locations globally or regionally to meet with the potential suppliers and get the lowest possible total cost to deliver cost savings.
Sourcing Planning: Prepare site annual sourcing plans linked to annual profit plans to maximize value contribution, drive improvements and minimize risks.

9. Procurement Manager Details and Accountabilities

Strategy Development: Developing and implementing purchasing strategies.
Operations Supervision: Managing daily purchasing activities, supervising staff, and allocating tasks.
Supplier Negotiation: Managing supplier relations and negotiating contracts, prices, timelines, etc.
Records Management: Maintaining the supplier database, purchase records, and related documentation.
Inventory Coordination: Coordinating with inventory control to determine and manage inventory needs.
Asset Maintenance: Managing the maintenance of office/manufacturing equipment and machinery.
Quality Assurance: Ensuring that all procured items meet the required quality standards and specifications.
Budget Management: Preparing cost estimates and managing budgets.
Process Improvement: Working to improve purchasing systems and processes.
Employee Training: Training new employees in the purchasing process and how to use the purchasing system.
HACCP Ownership: Take responsibility for the HACCP from the purchasing Department side.
Quality Policy: Take over all responsibility for the quality policy for the Purchasing Department.

10. Procurement Manager Tasks

Needs Analysis: Partnering with Corporate and Divisional functional area leads to understanding current unmet needs.
Trend Identification: Identifying key trends and areas of opportunity to drive process efficiency across Stryker through vendor engagement.
Business Reviews: Conducting annual business reviews with key marketing vendors within the organization.
Spend Leverage: Develop and drive spend leverage strategies, including policies, and drive best practice sharing and development.
Supplier Development: Drive supplier management/development activities to ensure continuous cost/service improvement.
Project Support: Lead/support ad-hoc projects.

11. Direct Procurement Manager Roles

Procurement Build: Create all aspects of a best-in-class Direct Procurement function for the region.
Strategic Collaboration: Collaborate with key regional business partners to set the strategic and tactical direction for sourcing efforts related to the spend category, ensuring integration with the business vision and strategy.
Spend Analysis: Understand and monitor regional key spending trends, cost drivers, market factors, geographic considerations, and the strategic importance of critical materials to implement appropriate sourcing strategies and achieve savings targets.
Supplier Evaluation: Lead and coordinate regional direct procurement activities including supplier evaluations, site audits and continuous improvement process for all suppliers.
Supplier Consolidation: Locate, analyze, develop and maintain a consolidated regional supplier base to meet current and future needs of direct purchased materials and services.
Contract Negotiation: Lead regional negotiations for business terms and develop contracts for the supply of both standard and complex products and services with new and existing suppliers.
Performance Improvement: Lead continuous improvement in cost, delivery, and quality performance.
Business Reviews: Drive regular business reviews.
Standards Compliance: Ensure adherence to company standards and values, business controls, ethics, policies and procedures, and professional standards.
Process Improvement: Drive continuous improvement in all aspects of the procurement process.

12. Indirect Procurement Manager Additional Details

CAPEX Sourcing: Develop and initiate the sourcing strategies/activities for the CAPEX category.
Cost Negotiation: Work closely with the regional procurement Hub, Finance and Supply Chain teams about cost analysis and commercial value negotiations.
Project Coordination: Coordinate with the project team in the development and implementation of commercial execution strategies, including the selection process for engineering and/or construction services.
Capital Procurement: Indirect procurement associated with capital projects, primarily newly built manufacturing projects, from conception through implementation, including operating expense of manufacturing facilities and maintenance, change management, and following contractual obligations.
Supplier Evaluation: Evaluate overall supplier health through reviewing financial statements, performance reports and risk management strategy, also prepare and finalize contracts with suppliers.
Category Training: Develop training on category management, implementing strategies and delivering the best possible values.

13. Procurement Manager Essential Functions

Contract Expertise: Serve as Subject Matter Expert in 3P Contract designing and administration.
Executive Partnership: Develop and manage business relationships with Senior Leaders of 3P partners.
Complex Negotiation: Managing complex negotiations with multiple vendors.
Issue Resolution: Serving as a single point of contact to address partner issues from time to time.
Commercial Contracting: Negotiating complex commercial terms and conditions and converting them into contracts.
Stakeholder Management: Managing multiple stakeholders and internal customers, including providing regular updates.
Cost Reduction: Cost Reduction and Business Process Improvement.
Team Direction: Set the direction for a team of direct reports and vendors to demonstrate a management style.
Ownership Culture: Encourages participation and ownership, along with a continuous focus on action, customer satisfaction, support personnel satisfaction and cost management.
Policy Compliance: Ensure compliance with the Company's Spend and Transaction Policy.
Ethics Standards: Conduct all business with the highest ethical and professional standards.

14. Procurement Manager Role Purpose

Process Innovation: Challenge existing processes and work streams with data-driven insights that offer alternatives that are cost-neutral or favorable, but drive scalable execution.
Deal Negotiation: Negotiate deals across a broad portfolio of products, act as a consultant for technology teams and other procurement specialists.
Strategic Partnerships: Structure multi-year/long-term strategic relationships, identify and mitigate risk in strategic relationships.
Resource Roadmapping: Working across organizations, build and own the roadmap that ensures optimal use of resources.
RFP Governance: Establishes business processes and ensures consistency across the RFP process.
Service Advocacy: Evangelizes procurement services across the organization.

15. Procurement Manager General Responsibilities

Category Strategy: Develop category management strategies for cost reduction or value enhancement that result in tangible benefits to the bottom line, with sound knowledge of internal analysis and external market analysis.
Policy Compliance: Expert in Godiva Procurement Policies and Processes and managing compliance.
RFP Management: Manage vendor negotiations and procurement process - Request For Proposal (RFP) process.
Procurement Strategy: Implement an NA procurement strategy for the key indirect categories, creating a comprehensive network of competitive suppliers supporting the development of the company.
Stakeholder Relations: Map and develop relationships with key Global and Regional stakeholders of all the relevant functions with a strong account management approach.
Spend Influence: YOY increase of the spend under Procurement influence, earlier involvement of Procurement in the Process and procurement input in the AOP process.
Contract Development: Continuous increase in the spend under contract and the development of contract templates.
Synergy Identification: Identify Pladis group synergies opportunities.
Supplier Selection: Source and select suppliers, negotiate contract terms, SLA’s and prices.
Supplier Management: Manage suppliers’ relationships such as SLA, quality issues, risks, complaints, etc.
Productivity Pipeline: Coordinates projects and sourcing activities, including a 5% YoY productivity pipeline of cost savings to achieve cash targets.
Process Improvement: Propose improvement of the procurement process and policies based upon leading-edge procurement techniques.
Market Evaluation: Evaluate strategies based on changing market conditions and provide inputs during strategic sourcing activities, including internal and external analysis and negotiations.
Best Practice Benchmarking: Benchmarking against best practices in other companies.
Strategy Integration: Integrates purchasing strategy with other functional strategies in the business by ensuring that purchase input is considered in the development of business unit and supply chain strategies.

16. Procurement Manager Key Accountabilities

Procurement Leadership: Conduct and oversee the end-to-end procurement process from initiation to contract award.
Stakeholder Coordination: Working with the relevant EDC staff who are commissioning the procurement.
Requirements Review: Holding initiation meetings with EDC staff to understand the requirements and agree on the appropriate procurement route, evaluation methodology.
Strategy Alignment: Ensuring this reflects the overall Corporation procurement strategy, advise on market engagement activities.
Market Engagement: Pre-tender engagement with the market to obtain feedback on the scope, tender and contract documentation.
Feedback Assessment: Assessing feedback and incorporating appropriate improvements.
Process Advisory: Provide appropriate advice and support to the procuring staff to ensure they comply with procedures and adhere to deadlines for drafting documentation.
Tender Review: Reviewing draft Invitation to Tender documents (written by EDC staff carrying out the procurement) to ensure they are clear, meet the needs of the EDC, and are compliant, and recommending any changes or approval to issue.
Process Oversight: Overseeing the end-to-end procurement administration process and being the first point of escalation for any deviation from the standard process, such as late clarifications.
Bid Compliance: Carrying pre-qualification questionnaire reviews and bid compliance checks.
Decision Submission: Submit any decisions required to the Corporate Services Director and/or the CEO.
Evaluation Moderation: Lead moderation meetings at all stages with evaluators.
Award Recommendation: Oversee the finalisation of scoring, lead and draft the recommendation report, draft feedback letters and gain internal approval to award Review contracts before being submitted for signing.
Regulatory Updates: Keep up to date with Procurement regulatory changes (e.g., Government Procurement Policy Notes (PPN)) and ensure these are implemented into EDC’s procurement processes.
Forward Planning: Ensure the Corporation has a forward look at procurement and re-procurement activity.
Strategy Options: Provide procurement strategy options to the Directors’ Group for consideration, highlighting where programme or financial efficiencies can be made.

17. Procurement Manager Roles and Details

Strategy Alignment: Develop business knowledge including understanding the British Council’s strategic direction and ensuring this is reflected in the Category Strategies, so that supplier services are aligned to and support delivery.
Country Partnership: Understand the needs of the country and ensure procurement activities address this, partnering with other regions and assist in peer review of other clusters within the region.
KPI Management: Develop, monitor and review procurement key performance indicators and service performance indicators, ensuring that corporate procurement policy is implemented in the country.
Risk Mitigation: Through robust category management, assess and minimize supply risks, establish and implement mitigation plans.
Spend Forecasting: Using central spend analysis data and local knowledge, manage and forecast spend to deliver tangible financial savings and efficiencies through value-added procurement activities.
E Procurement: Support the implementation and use of e-procurement technology to increase operational efficiency, delivering the implementation of agreed payment method changes.
Market Analysis: Working with the senior procurement manager and the global category lead to advise which spend categories to tender and perform market analysis, ensuring alignment to Category Plans where they exist or are being established.
Sourcing Leadership: Lead sourcing initiatives by following best practices for specific categories (internal analysis, external analysis, tender, negotiation, contracting, implementation).
Regional Support: Support the global or regional procurement teams in engaging with local stakeholders for regional sourcing projects.
Supplier Measurement: Work with the senior procurement manager to implement a qualitative and quantitative measurement and feedback system for suppliers and to ensure regular reporting to support the supplier management process.
Supplier Surveys: Perform quarterly supplier surveys and communicate findings including undertaking periodic reviews of SLAs to ensure that service levels are updated in line with evolving business requirements.
Value Reviews: Responsible for managing and forecasting spend with suppliers on behalf of the business, and conducting half-yearly value for money reviews and implementing improvements.
PO Simplification: Contribute to the implementation of solutions to reduce administrative workload around the PO process.
System Updates: Contribute to the system updates to improve the overall purchase-to-pay process.
Tender Readiness: Assist the Region in anticipating EU tenders’ requirements in partnership with the teams in countries across all SBUs.
Tender Support: Bring support on tenders, using In-tend.
Policy Compliance: Ensure constant alignment with the British Council’s procurement procedures and policies.

18. Procurement Manager Responsibilities and Key Tasks

Cost Negotiation: Responsible for negotiating, coordinating, and ensuring that assigned spend categories are purchased at the lowest possible cost without compromise to product quality or patient care.
Spend Planning: Use current and future spend data to identify sourcing projects and develop overall cost reduction plans in assigned categories.
Market Research: Research and analyze industry information and market trends.
Financial Modelling: Develop and utilize business and financial modeling to support decision-making.
Negotiation Execution: Plan and execute effective negotiation processes with vendors that meet both cost and performance goals.
Selection Criteria: Collaborate with cross-functional teams to develop supplier selection criteria.
Performance Management: Manage and improve supplier performance through periodic business reviews and KPI (key performance indicator) tracking.
Issue Resolution: Address supplier performance issues to ensure the highest level of service delivery.
Cost Analysis: Perform various cost and/or usage analyses, benchmarking and contract compliance to determine savings potential and present findings and recommendations to business and functional leads.
Vendor Development: Develop and manage approved and preferred vendors to support the current and future business needs.
Contract Monitoring: Monitor corporate purchasing contracts for product additions/deletions and notify internal customers of changes that would require additional follow-up.
Stakeholder Relations: Develop and maintain strong relationships with internal stakeholders and strategic suppliers.
Contract Renewal: Assist with corporate and local/regional contract review and renewals.

19. Procurement Manager Duties and Roles

Bid Collaboration: Working closely with the Bid team, MPS Solutions Architect, Sales and MPS 3rd Party Commercial Manager to understand the specifications, terms and requirements for each sales and/or contract opportunity.
Contract Management: Manage contractual documents that support the relationship with the 3rd Party suppliers that are involved in each MPS contract.
Supplier Management: Responsibilities for the management of those 3rd Party suppliers that provide services to Siemens, in line with the overall strategy for the MPS solutions.
Tender Management: Responsible for Point of Care (POC) 3rd Party tender opportunities/suppliers.
Customer Management: Manage the internal customers, Strategic Procurement and monitor the timely delivery of activities agreed.
Cost Support: Support project calculation with reliable material cost data.
Sourcing Control: Establish proper sourcing processes and control all procurement resources and activities that integrate effectively within the MPS projects and inform all involved in procurement.
Cost Impact: Deliver optimum impact of costs, and other procurement targets and to meet requirements relating to deadlines and quality.
Regulatory Compliance: Apply procurement regulations as per compliance and organisation standards.

20. Procurement Manager Roles and Responsibilities

Strategy Implementation: Derive procurement strategies in projects based on country-wide and global procurement strategies and ensure their implementation (in particular pooling or utilisation of master contracts).
Solution Integration: Identify solution approaches and integrate diverse objectives to achieve the project and the strategic procurement target.
Contract Negotiation: Head up contractual and price negotiations with 3rd Party suppliers to secure project targets with optimum conditions.
Project Reporting: Clarify internal indicators for project controlling and compiling all relevant information to submit qualified reports, eg Strategic Procurement management team.
Supplier Evaluation: Provide 3rd Party supplier information to the project and conduct project-specific supplier evaluations, as indicated.
Risk Management: Identify particular procurement risks, opportunities and market forces during each bid or opportunity to avoid potential damage and/or exploit potential opportunities through tailored risk and claim management, eg, contractual frameworks.
Information Management: Maintain all relevant procurement-related MPS project information systematically to ensure MPS teams are up to date.
Stakeholder Communication: Ensure that relevant staff within the business are continually and fully informed as to procurement activities, processes and procedures, in relation to MPS/POC business.
Quality Assurance: Responsibility to ensure that Siemens' MPS/POC solution offerings meet and exceed industry quality standards, customer quality requirements and UKAS needs.

21. Procurement Manager Duties

Category Management: Manage assigned purchasing categories, including category analysis, creation of schedule agreements, PO conversion, and management of vendor queries.
Process Training: Ensure other departments are sufficiently trained on purchasing guidelines and processes.
Cross-functional: Work closely with other supply chain personnel and other key departments across the Group.
Production Alignment: Monitor production plans/ performance weekly and realign to ensure that the purchasing strategy fully supports both production and project targets.
Supplier Optimisation: Manage and rightsized the relevant suppliers' base to achieve the objectives of the Purchasing business plan in terms of financial performance, supplier quality, supply chain efficiency, security and sustainability.
Early Engagement: Interact with the internal organization by engaging with project teams in early development phases, thereby optimizing the impact of the purchasing activity.
Supply Analysis: Source all types of direct and indirect materials and services and provide advanced supply chain analysis (quality, cost, and volumes).
Operational Improvement: Proactively seek and suggest improvement opportunities to the plan (cost and quality) and processes/procedures for best operational practices.
GMP Compliance: Ensure compliance with GMP guidelines, internal and external requirements, as well as promote the implementation and maintenance of policies, systems and procedures.

22. Procurement Manager Details

Sourcing Leadership: Leads sourcing efforts, beginning with spend analysis through contract execution.
Process Improvement: Identifies and leads sourcing and procurement process improvements.
Strategic Sourcing: Applies and implements Strategic Sourcing best practices and processes.
Commodity Strategy: Assesses opportunities, sets and executes commodity strategies.
Business Case: Develops business case, cost/benefit analysis and benefit realization analyses.
Risk Mitigation: Mitigate risks and capture opportunities (short and mid-term) for key commodities.
Synergy Development: Develops synergies and optimizes the working process between internal business partners and Procurement.
Data Analysis: Analyzes, documents and presents complex category and commodity operational/financial data to stakeholders/executives.
Commercial Drafting: Drafts and edits commercial documents (RFPs, RFQs, Contracts, Terms and Conditions, etc.).
Legal Coordination: Coordinates and leads legal review/approval process for procurement/sourcing contracts/agreements.
Supplier Selection: Leads the supplier evaluation and selection process.
Change Management: Develops and deploys change management practices.
Contract Database: Maintains a database of contracts, supplier information for the country's spend.
Program Review: Reviews and approves supplier management program strategies.
Performance Reviews: Plans and facilitates supplier performance reviews.
SLA Management: Manages Service Level Agreements with suppliers.
Continuous Improvement: Identifies and leads process/continuous improvement efforts.
Performance Monitoring: Monitors and measures supplier performance and compliance.
Issue Resolution: Identifies and recommends ways to resolve performance issues.
Expense Management: Manage Expense and Procurement performance.
KPI Monitoring: Monitor savings and Procurement KPIs.

23. Procurement Manager Responsibilities

Category Collaboration: Align with appropriate procurement category teams and work in collaboration with these teams.
Market Intelligence: Provide local business requirements and market information to support effective collaborative cross-market and global strategy creation and execution.
Global Execution: Execute global sourcing strategies for multiple spend categories in the scope of responsibility, ensuring all applicable country or cross-country dimensions are accommodated.
Stakeholder Relationships: Build strategic relationships with local stakeholders to understand business requirements.
Value Creation: Identify opportunities to create value and to position Procurement’s value proposition.
Strategy Alignment: Align sourcing strategies accordingly.
Stakeholder Influence: Influence key stakeholders and business partners to support strategy development, endorse recommended strategies, support execution and agree on how benefit delivery will be budgeted.
Contract Management: Execute and manage effective contracts with suppliers that will allow the company to maximize opportunities across countries.
Negotiation Governance: Ensure strategic views on supplier negotiations are taken.
Supply Base: Manage the local supply base for the categories within scope through a robust performance management process.
Performance Measurement: Ensure supplier performance is understood and measured.
Network Communication: Ensure suitable processes and communication links exist between the above country supplier organization structures and local and regional networks to ensure effective process and communication cascade through the supplier and the company network and geographies.
Supply Transformation: Transform the supply chain to release value and make the company more responsive to business and customer needs, for example, in cost control, complexity reduction, simplification, best practice procurement and use of KPIs.
Risk Management: Identify and manage significant risks in the supply chain.
Mitigation Planning: Ensure appropriate mitigation plans are in place and in use and that the risks are communicated appropriately within business units impacted, Procurement and the supply base.

24. Procurement Manager Job Summary

Sourcing Strategy: Responsible for designing and implementing sourcing strategies and procurement plans to support account, corporate and client strategies and objectives.
Contract Negotiation: Drafts, reviews, negotiates, and maintains contracts and other business documents in support of the purchase of goods and services.
Contract Compliance: Contract review and/or preparation and negotiation, contract administration and adherence to company policies and legal requirements and compliance.
Renewal Management: Manages the process of contract terminations, expirations, extensions and renewals.
Management Advisory: Interfaces with/advises peers and corporate management staff on changes or results.
Supplier Performance: Manages the supplier performance management and development program.
Compliant Contracting: Negotiates contracts for goods, services, supplies, equipment, etc., ensuring quality, cost-effectiveness, Sox compliance and timely delivery.
RFP Design: Designs and manages the RFP processes to support program goals and requirements.
Stakeholder Engagement: Works with internal and client stakeholders in establishing, managing, creating RFPs and analyzing purchasing projects.
Procurement Planning: Establishes a strategic procurement plan to ensure timely procurement and achievement of project savings goals.

25. Procurement Manager Accountabilities

Procurement Planning: Responsible for the development and administration of a comprehensive Project Procurement Plan, in coordination with the project schedule.
Vendor Onboarding: Onboarding of new vendors to ensure timely contracting.
RFP Management: Manage the RFP process and prepare procurement recommendations.
Approval Tracking: Manages the timeliness of approvals, reports on the status of approvals and variances.
Contract Tracking: Responsible for tracking contract terms, expirations, and certificates of insurance (COI).
Employee Supervision: Provides formal supervision to individual employees within a single functional or operational area.
Staffing Decisions: Recommends staff recruitment, selection, promotion, advancement, corrective action and termination.
Workforce Planning: Plans and monitors appropriate staffing levels and utilization of labor, including overtime.
Performance Appraisal: Prepares and delivers performance appraisals for staff.
Team Coaching: Mentors and coaches team members to further develop competencies.
Values Leadership: Leads by example and models behaviors that are consistent with the company's values.

26. Procurement Manager Functions

Risk Analysis: Perform supplier market/category/supply risk analysis and develop Total Cost Ownership (TCO) models to identify improvement opportunities.
Contract Negotiation: Negotiate contracts, ensuring the most beneficial commercial agreements with suppliers in line with the strategy.
Stakeholder Management: Manage the relationship with various stakeholders to integrate category plans and outcomes in local budgets and price planning.
SLA Review: Lead the planning and regular contract SLA reviews with suppliers and other functional partners in partnership with Supplier Relationship Management Experts.
Policy Compliance: Ensure compliance with Corporate Business Principles, policies and standards.

27. Procurement Manager Job Description

Policy Ownership: Own the procurement and expense policies and procedures in coordination with the Legal team and influence adoption and adherence to policies.
Service Desk: Manage the procurement service desk and guide business leads through the procurement process.
Procurement Systems: Own the Company's procurement software for all purchases and expenses and ensure efficient use across the organization.
Cross Functional: Partner with Finance/Accounting/Legal/Business units to identify and execute strategies that will drive value and create efficiencies across the procurement function.
KPI Metrics: Establish KPI metrics to include cost savings and avoidance, policy compliance, purchase order cycle time, and supplier compliance.
Price Negotiation: Negotiate competitive pricing and volume discounts for long-term contracts and service-level agreements.
Control Monitoring: Manage and monitor internal controls over vendor compliance, purchase order/requisitions and disbursements, including compliance with SOX.
Process Controls: Develop, implement, improve and enforce policies and department controls to increase accuracy and efficiency across all payment processes.
AP Support: Support the Accounts Payable team with day-to-day operations.
Reporting Support: Assist with internal and external reporting requirements.
Relationship Building: Building and maintaining relationships with employees, clients, vendors, and lenders.
GAAP Compliance: Ensure accounting treatment is in accordance with U.S. GAAP.

28. Procurement Manager Overview

Sourcing Strategy: Contract Manufacturing sourcing strategy development through market studies to identify best practices, identify gaps, risks and opportunities as well as to identify new suppliers and develop a supplier base.
KPI Management: Responsible for the performance (KPI’s) of co-packers in Service, Quality and Compliance and Costs.
Vendor Development: Support Vendor Development initiatives for the launch of major new products and projects in conjunction with Global and Local buyers, packaging engineering, planning cell, marketing and R&D.
Project Management: Project management of new products to be sourced on time and without hiccups to meet launch deadlines.
Governance Lead: Acts as a single point of contact for Procurement and internal/external stakeholders for supplier governance and vendor management.
Supplier Management: Implement Supplier Relationship Management to improve suppliers' performance, establish best quality, collaboration, innovation and cost.
Pricing Benchmarking: Consistently benchmarks key pricing points and provides analytical support derived from operational, technical and financial inputs to identify leverage points for negotiations.
Spend Management: Manage overall spend for Co-Packers.
Cost Analysis: Develop and analyze costings for new products.
Contract Negotiation: Contract Negotiation and Development.
Contract Drafting: Develop draft contracts with the help of global buyers for international sources.

29. Procurement Manager Details and Accountabilities

Margin Improvement: Gross margin improvement analysis and implementation.
Cost Savings: Leads and aggressively drives cost-saving initiatives.
Cost Reduction: Develops and implements significant product cost reductions both through squeeze efforts and manufacturing process improvements (xtrim).
Savings Monitoring: Monitor the realization of cost savings and ensure price changes are reconciled in the accounting system.
Cost Optimisation: Achieve optimum cost while ensuring a high level of quality/service and the respect of delivery targets.
Price Forecasting: Development of price forecasts for key market drivers.
Buyer Coordination: Interaction with Local and Global commodity buyers.
Planning Support: Supports the international planning department towards the achievement of excellent customer service through the timely production of high-quality products distributed on time to the appropriate logistical center.
PPV Analysis: Performs monthly Purchase price variance analysis and implements action plans.

30. Procurement Manager Tasks

Agreement Leverage: Ensure full leverage of Global or International Vendor Agreements negotiated centrally.
Local Contracting: Source, negotiate and manage Country Vendor Agreements (when not covered by Global or International Agreements) in compliance with ADP’s policies.
Program Contribution: Contribute to Global Procurement Programmes by feeding the country’s requirements into the Category Strategy and executing programme changes.
Business Support: Support business partners to achieve ADP’s strategic goals, minimise risks, maximise benefits and preserve ADP’s business flexibility, via best-in-class pricing/terms and conditions.
Vendor Rationalisation: Minimise the number of vendors used.
Tool Deployment: Support in deploying, promoting and maximising the usage of Global Procurement tools.
Policy Enforcement: Enforce compliance with ADP Procurement policies and guidelines.
Initiative Representation: Represent Global Procurement developments and initiatives.
Cross Functional: Work closely with Category Specialists in Global Procurement and also other support functions, especially Legal, Finance, and HR.
Category Marketing: Manage the Category Marketing for International.

Relevant Information

What Does A Procurement Director Do?

What Does A Head of Procurement Do?