Job Summary: 

• Processes, reviews and edits visa-related documents for international scholars, interns, trainees, and researchers, with emphasis on accuracy, timeliness, and completeness
• Ensures the timeliness and accuracy of all data sources including OSIP records, databases, government systems, and visa documents
• Collects information from Graduate Interns and discusses the J-1 visa category for each candidate with their supervisor
• Prepares and distributes documents for the preparation of the visa form DS-7002
• Works with the Graduate Intern’s supervisor to complete and sign forms
• Prepares form DS-2019 integrated with DS-7002 using SEVIS
• Evaluates and advises scholars, interns, and trainees regarding their travel requests and the impact of risk factors
• Prepares and signs documents for travel, replaces or reissues documents 
• Proactively monitors and evaluates data in SEVIS and Glacier systems to identify issues needing resolution before data submission
• Working with the OSIP Supervisor proactively monitors to ensure institutional program compliance with Department of Homeland Security and Department of State immigration regulations for J-1 non-immigrant status by serving as Getty’s Alternate Responsible Officers (ARO)

Skills on Resume: 

• Document Management (Hard Skills)
• Data Accuracy (Hard Skills)
• Visa Processing (Hard Skills)
• Regulation Compliance (Hard Skills)
• Cross-Cultural Communication (Soft Skills)
• Problem Solving (Soft Skills)
• Attention to Detail (Soft Skills)
• Collaboration (Soft Skills)

Job Summary: 

• Remains current with SEVIS-related and regulatory updates about international scholars, interns, and trainees
• Works in partnership with the other AROs to ensure consistent protocol regarding policies and procedures
• Uses critical judgment and appreciation for cultural nuances to offer sound advice and guidance
• Enters Graduate Intern data in Glacier for tax assessments
• Performs document exchange with international scholars, interns, trainees, researchers, and LRGs to verify entry non-immigrant documents and visa status
• Completes and distributes documents with the Getty Tax Accounting Department for the calculation of tax withholdings
• Creates and maintains paper and electronic files for all nationals and international clients, reviewing and verifying documents
• Develops and maintains standard protocols in working with private documents and restricted data
• Scans, reviews, updates, and interfaces electronic resources in a progressively paperless workflow
• Works with the Supervisor on problems of diverse scope and partners in numerous moderate to complex tasks

Skills on Resume: 

• Regulation Knowledge (Hard Skills)
• Policy Coordination (Hard Skills)
• Cultural Awareness (Soft Skills)
• Data Entry (Hard Skills)
• Document Verification (Hard Skills)
• Tax Coordination (Hard Skills)
• Information Management (Hard Skills)
• Analytical Thinking (Soft Skills)

Job Summary: 

• Assists the OSIP Supervisor in the development of short- and long-range plans
• Gathers and prepares data for studies, reports, and recommendations
• Solicits, monitors, collects and files Mid-Term and Final Program Evaluations from International Interns and Trainees and their supervisors
• Coordinates Scholars' arrivals and departures at Getty Scholar Housing
• Edits the OISP website using HTML
• Works with different departments across the Getty to address the needs of OSIP client groups
• Sets up, maintains, and updates Emergency Sheets for Graduate Interns
• Prepares and processes the OSIP staff’s travel requests and expense reports

Skills on Resume: 

• Strategic Planning (Hard Skills)
• Data Analysis (Hard Skills)
• Program Evaluation (Hard Skills)
• Logistics Coordination (Hard Skills)
• Web Editing (Hard Skills)
• Interdepartmental Communication (Soft Skills)
• Crisis Management (Soft Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Take responsibility for proactively maintaining a high level of knowledge about Immigration Rules and Compliance duties and take responsibility for complex administrative processes
• Ensuring that all casework and compliance activities are in accordance with Student Sponsor duties and immigration rules
• Use a high degree of diagnostic skill to carry out triage duties and identify important or urgent issues and ensure that they are dealt with or escalated in an appropriate and timely manner
• Take a proactive role in the provision of advice, training and support to staff in the University by assisting in interpreting immigration rules and Student Guidance to ensure compliance with UKVI statutory requirements
• Work in accordance with IST and Institutional standards and in accordance with the law
• Proactively provide communications to staff and students relating to Student Sponsor duties and applicable Immigration Rules, e.g., drafting and editing literature, web/intranet and other relevant information
• Maintain and monitor operational spreadsheets and produce reports
• Take an active role in building and maintaining effective working relationships with internal and external contacts

Skills on Resume: 

• Immigration Compliance (Hard Skills)
• Case Management (Hard Skills)
• Diagnostic (Soft Skills)
• Regulation Interpretation (Hard Skills)
• Legal Compliance (Hard Skills)
• Content Creation (Hard Skills)
• Data Reporting (Hard Skills)
• Relationship Building (Soft Skills)

Job Summary: 

• Support in the delivery of core IST activities including International Welcome, visa checking, right to study checks, BRP collections, and visa assessment/application processes
• Proactively contribute to the continuous improvement of all processes and procedures to support the efficiency and effectiveness of the IST
• Represent the University at internal and external events as agreed by the Line Manager
• Undertake such other duties as may be prescribed from time to time by the Head of Service and the Deputy Director of Student Services
• Undertake continuous personal and professional development
• Conduct financial and Health and Safety duties in line with statutory and the University’s policies and procedures
• Work in accordance with the University’s Equal Opportunities Policy
• Support equality and value diversity, including challenging biased prejudice and intolerance or bring it to the attention of a manager, moderate own behavior to avoid unfair discriminatory impact or bias on others

Skills on Resume: 

• Visa Processing (Hard Skills)
• Process Improvement (Hard Skills)
• Public Representation (Soft Skills)
• Task Flexibility (Soft Skills)
• Professional Development (Soft Skills)
• Compliance Management (Hard Skills)
• Equality Awareness (Soft Skills)
• Diversity Support (Soft Skills)

Job Summary: 

• Builds relationships with state, federal and local agencies to meet disaster needs
• Coordinates with in-kind and paid transportation providers to ensure shipment of equipment and supplies
• Tracks, traces, and provides updates on outgoing shipments
• Collaborates and communicates with the warehouse manager and key staff involved with the shipment of equipment and inventory
• Engages with FODAC partners, vendors, and drivers in the coordination of supplies
• Manages international relationships to support equipment needs with excess HME at FODAC
• Negotiates shipment fees with agencies sponsoring international shipments
• Participates in calls with NVOAD (National Voluntary Organizations Active in Disaster) and other emergency groups such as GEMA and FEMA
• Works in collaboration with disaster volunteer groups such as Team Rubicon and Rotary clubs
• Provides presentations to key stakeholders and others

Skills on Resume: 

• Agency Relations (Soft Skills)
• Logistics Coordination (Hard Skills)
• Shipment Tracking (Hard Skills)
• Stakeholder Communication (Soft Skills)
• Partnership Management (Soft Skills)
• Negotiation (Soft Skills)
• Emergency Collaboration (Soft Skills)
• Public Speaking (Soft Skills)

Job Summary: 

• Project managing a portfolio of clients, ensuring compliance filings (VAT returns, financial statements, tax returns, etc) are completed on time
• Prepare annual compliance calendars and timetables outlining statutory filing deadlines
• Project managing the compliance process
• Fielding any queries and concerns
• Administering engagement paperwork ( invoicing / KYC information/contracts)
• Attending meetings and calls with prospective/existing clients to discuss their international expansion requirements
• Assisting with the preparation of proposals and engagement letters
• Assisting with maintaining and monitoring existing relationships and identifying new international service providers
• Assist the Market General Manager and all other key department managers in planning, executing, and implementing the strategy and goals to increase the KPI’s in the market
• Collaborate with IT to find viable solutions to IT issues in the market
• Keep current on the local market business environment, regulations, compliance, knowledge of market leaders, and ways the business is conducted in the local market
• Assist in establishing, managing, and evaluating the market’s printed material, digital, social media platforms, and overall marketing strategies in the markets
• Mentor and train international market office staff and enforce processes and procedures
• Organize and facilitate meetings, webinars, and international conference calls

Skills on Resume: 

• Project Management (Hard Skills)
• Compliance Oversight (Hard Skills)
• Client Relations (Soft Skills)
• Administrative Support (Hard Skills)
• Business Development (Soft Skills)
• Strategic Planning (Hard Skills)
• IT Collaboration (Hard Skills)
• Team Leadership (Soft Skills)