Job Summary: 

• Responsible for the entire management of the office.
• Ensures regular upkeep and maintenance of office and office supplies, pantry management, coordination of regular office repairs of premises, equipment and appliances with vendors 
• Manages implementation and adherence of Office Rules
• Communicates to employees to keep them informed of Office Management decisions e.g. Car Parking allocation and parking guidelines
• Oversee agencies who are in charge of travel arrangement, security, office cleaning and reception, Standardize and design office policies and guidelines in coordination with appropriate stakeholders
• Overseeing and negotiating contracts and providers for services including security, cleaning, pantry management, and IT-related assets.
• Overseeing contingency plans for office safety & security.
• Ensuring office facility full compliance to regulations and standards
• Assist and support the process improvement initiatives related to office management
• Work closely with the IT team located in Manila & facilities lead in Dubai to provide on-the-ground IT support to employees
• Troubleshoot IT-related issues
• Liaise with the IT team for IT equipment procurement

Skills on Resume: 

• Office Management (Hard Skills)
• Vendor Coordination (Hard Skills)
• Policy Implementation (Hard Skills)
• Communication (Soft Skills)
• Contract Negotiation (Hard Skills)
• Safety Compliance (Hard Skills)
• Process Improvement (Hard Skills)
• IT Support (Hard Skills)

Job Summary: 

• Provide professional customer relationship management, support front desk service and attend to visitors ‘enquiries.
• Compiled all quotations, delivery orders, service reports and invoices in compliance with all company procurement processes. 
• Create a Purchase Order and send it to vendors. 
• Keep track of all work completion and invoices from vendors.
• Verify and track the timely submission of invoices to clients and the payment of vendor invoices.
• Support the Facilities Manager in budgeting and forecasting OPEX and CAPEX Works.
• Support the Facilities Manager in the contract drafting and renewal process.
• Support the team in sourcing and ad-hoc purchases. 
• Procurement of maintenance stocks and stationaries etc.
• Management of staff Season Parking application, termination & related services
• Monitor overall open and overdue Work order status.
• Support the Event and Tenant management executive in liaising with requestors/Tenants and support the requirements for each event, including coordination with team/vendors, ensuring effective execution of event and tenants’ requests. 
• Assist in collecting post-event feedback from requester.
• Assist Engineer in Monthly Facilities Report and e-filing of Facilities and vendors’ service reports.
• Participates in Client EHS, BCP and ERT programs
• Provide facilities support to team/client. 
• Coordinate and handle request/ feedback with prompt response and follow-up.

Skills on Resume: 

• Customer Relationship Management (Soft Skills)
• Procurement Compliance (Hard Skills)
• Purchase Order Management (Hard Skills)
• Invoice Management (Hard Skills)
• Budgeting Support (Hard Skills)
• Contract Management (Hard Skills)
• Event Coordination (Soft Skills)
• Facilities Support (Hard Skills)

Job Summary: 

• Assist the Facilities Manager in scheduling and performance inspections and scheduled maintenance
• Maintain and follow up on the facility's maintenance schedule at the site as well as conduct essential operational tasks related to the company's other branches (the MyHeritage Lab and Or Yehuda headquarters)
• Perform a range of tasks related to operation procedures and coordinating and planning essential services
• Participate in all maintenance projects such as plumbing, electricity, painting, grounds, appliance repair, carpentry, and all exterior maintenance
• Manage car leasing portfolio
• Participate in preparing tenders for multiple vendors and collaborate with the current suppliers
• Conduct and follow up on annual inspections (firefighting equipment, air conditioning systems, electric equipment)
• Manage and coordinate Planned Preventative Maintenance and Reactive works
• Perform general office administrative tasks such as the creation of Word documents, spreadsheets, publications, and signage for the office
• Served as a liaison between office staff and Facilities Management in service requests
• Process orders and maintain inventories on all general office supplies, facilities equipment, and supplies
• Manage Google User Ticket System GUTS requests, which will be the focal point for day-to-day operational activities
• Log and monitor all service requests in GUTS, ensuring that each request is routed to the correct team member/vendor
• Carry out, report and record monthly and quarterly inspections and ensure accurate remediation of defects or any non-compliance

Skills on Resume: 

• Maintenance Coordination (Hard Skills)
• Operational Planning (Hard Skills)
• Project Participation (Hard Skills)
• Vendor Management (Hard Skills)
• Inspection Management (Hard Skills)
• Preventative Maintenance (Hard Skills)
• Administrative Tasks (Hard Skills)
• Communication Liaison (Soft Skills)

Job Summary: 

• Compiling data related to RE&D, including spreadsheets, standardised templates, organisation charts, reports and office photos, image databases etc.
• Tracking and recording progress on information, including lease approvals and capital authorizations.
• Regular business reporting on Project status, Quarterly Business Reports, GAP Reports etc.
• Maintaining a department calendar of key dates (such as QBRs, GAP reports, project trackers, events, etc).
• Coordinating central document control repository file structure (Box or similar), consolidate critical department documentation and document revision control.
• Taking minutes of meetings as required in department meetings and participating in these meetings. 
• Chasing up actions and closing them out.
• Managing nameplate orders and deliveries within the EMEA region.
• Organising travel and submitting expense reports 
• Meeting and event organisation and coordination both in Cork and throughout the EMEA region.
• Drafting comms relating to the EMEA RE&D team.

Skills on Resume: 

• Data Compilation (Hard Skills)
• Progress Tracking (Hard Skills)
• Business Reporting (Hard Skills)
• Calendar Management (Hard Skills)
• Document Control (Hard Skills)
• Minute Taking (Hard Skills)
• Event Coordination (Soft Skills)
• Communication Drafting (Soft Skills)

Job Summary: 

• Support all facilities at Rockwell Automation for daily and scheduled maintenance activities.
• Raised purchase orders for service contracts, materials/stock, and preventative and reactive work in accordance with the facility manager.
• Vendor contract reviews and management
• Support on site, attend safety meetings etc, and maintain health, safety, and security within premises.
• Ensure statutory services are booked and arranged, including ensuring that the documentation is up to date.
• Plan and conduct schedule audits on the performance of the contractors to ensure that performance continues to provide the best value for money and quality of service.
• Ensure driver documentation is up to date and meets regulatory requirements, such as insurance checks.
• Ensuring all stocks are necessary ordered and meeting rooms and catering requirements are met.
• Arrange and attend contractor meetings
• Support for accounts teams – setting up new vendors, invoice resolutions.
• Update the site on a regular basis to ensure all information is up to date, as this is the main site used by all facilities' compliance audits.
• Maintain vendor register and ensure all vendor information/documentation is up to date, as per company policies.
• Update, maintain and manage various facilities compliance tools.
• Arrange and manage the occupational activities as required by sites and maintain registers and employee information.
• Produce monthly reports for the Facilities department, e.g. Goods In and Reception
• Provide ad-hoc administrative tasks on behalf of other departments.

Skills on Resume: 

• Maintenance Coordination (Hard Skills)
• Purchase Order Management (Hard Skills)
• Vendor Management (Hard Skills)
• Safety Compliance (Hard Skills)
• Audit Planning (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Inventory Control (Hard Skills)
• Documentation Management (Hard Skills)

Job Summary: 

• Providing administrative support to the business
• Act as a first point of contact for reporting and resolution of facilities issues, escalating where necessary to the Senior Facilities Manager
• Support the Swindon Facility Manager in the implementation of plans for the use of the space and assets
• Ensure all front-of-house services are set-up and ready for the start of each working day and replenished according to requirements
• Oversee contractors to ensure effective delivery of contracts and compliance, reporting issues in a timely manner
• Raised purchase orders and processed invoices for products, services, and supplies
• Keep all facilities records up-to-date in a timely and accurate manner
• Collate data to support the facility's management operations
• Data Entry, quality controls, upkeep of environment and workspace
• Handling and distribution of incoming and outgoing mail
• Collection, distribution of archive boxes to relevant areas and records management
• Maintain stationery and consumables in good stock order
• Prioritising and arranging reactive contractor works
• Issuing of contractor permits to work
• Assisting with office moves, furniture reconfiguration in meeting rooms, ad-hoc additional chair requests

Skills on Resume: 

• Administrative Support (Soft Skills)
• Issue Escalation (Soft Skills)
• Space Planning (Hard Skills)
• Service Setup (Hard Skills)
• Contractor Oversight (Hard Skills)
• Purchase Management (Hard Skills)
• Record Keeping (Hard Skills)
• Data Collation (Hard Skills)

Job Summary: 

• Act as the first point of contact for the key client and for site FM matters.
• Coordination of building engineering requests and building maintenance/repairs. 
• Record all issues in the company Helpdesk.
• Ensure the smooth operation of the client site.
• Ensure that all client and visitor requests and enquiries are fulfilled and exceed expectations.
• Schedule security access for Visitors, including contractors & overseas employees.
• Process all meeting room requests efficiently in line with the client meeting room management system.
• Ensure that all Client site procedures and standards are met, providing a five-star meet and greet service at all times and proactively welcoming visitors and employees.
• Keep reception desk clear and tidy. 
• Maintain appearance of main reception quickly removing all deliveries and rubbish
• Ensure Meeting rooms, break-out areas, hot desks, collaboration areas and service points are clean, tidy and ready for use.
• Distribution of post and organizing couriers/shipping documents & packages locally & internationally.
• Answer sales office calls and re-route calls/messages.
• Order Office Equipment/Supplies using company P-Card, Raise Ariba requisitions and track spending.
• Placing orders when required (stationery, drinks, consumables, and catering)
• Maintain excellent working relationships with the client and designated tenant contact points within the building.
• Carry out other duties or responsibilities that may, from time to time, be assigned by the manager.
• Initiate interventions to solve problems in the facilities.
• Understand the escalation process on both the client and company side for reporting all site operational and risk issues.
• Liaise with Landlord Agents as required to ensure main building systems and common areas are maintained as per the client’s lease agreement.
• Respond appropriately to emergencies or urgent issues as they arise and provide operational support for Regional FM, Assistant FM and Client FM

Skills on Resume: 

• Client Coordination (Soft Skills)
• Facility Maintenance (Hard Skills)
• Helpdesk Management (Hard Skills)
• Service Excellence (Soft Skills)
• Security Scheduling (Hard Skills)
• Reception Management (Soft Skills)
• Financial Administration (Hard Skills)
• Problem Resolution (Soft Skills)

Job Summary: 

• Operating the Estates and Facilities Helpdesk duties in accordance with departmental guidelines and procedures and undertaking an immediate risk assessment of the situation in order to ensure the appropriate level of response is provided.
• Allocate work to the appropriate teams and ensure all work is completed to the highest standards and within specified timeframes & SLA’s.
• Escalate emergencies as directed by departmental procedures and Charity policy.
• Assisting with the collation and input of data into systems and databases
• Converting this for statistical and graphical representation 
• Establish and maintain accurate and efficient filing systems
• Document Handling - Typing and formatting of letters, reports, policies, minutes, presentations, statistics and general correspondence
• Photocopying, collating and distribution reports, correspondence, handouts etc., using Microsoft Office and other software packages
• Manage diaries and organise meetings and events, ensuring that all supporting arrangements are in place. 
• Provide support for meetings, including the preparation and distribution of agendas and taking, transcription and distribution of minutes/action notes and following up of action points arising from meetings.
• Provide administrative support to projects being managed within the Directorate/ Hospital.
• Order stationery, supplies and services in accordance with St Andrew’s Healthcare policies and procedures

Skills on Resume: 

• Risk Assessment (Hard Skills)
• Work Allocation (Hard Skills)
• Emergency Response (Hard Skills)
• Data Management (Hard Skills)
• Filing Systems (Hard Skills)
• Document Handling (Hard Skills)
• Event Coordination (Soft Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Ensures that each team member is giving the highest level of customer service and treating patients with the utmost respect
• Leads the nursing, radiology, and front office departments at site location, provides conflict resolution for facility issues, and collaborates with hospital department leads to ensure facility performance
• Serves as resource and role model for facility
• Maintains consistent communication within the facility and with hospital Administration
• Leads monthly facility meetings
• Monitors patient service feedback and contributes to the process of resolving complaints and service issues in collaboration with facility managers
• Ensures all clinical procedures are followed to ensure patient safety, comfort, and quality
• Evaluates ongoing patient care and reports patient problems/concerns to the appropriate team members and the Chief Nursing Officer and Director of Quality/Risk Management.
• Achieves consistency in facility labor practices and employee relations through collaboration with Human Resources to ensure personnel policy development and communication to staff
• Assures compliance with the Medicare Conditions of Participation.
• Responsible for hiring and termination recommendations to department managers along with coordinating necessary HR approvals
• Monitors, coaches, develops, and evaluates the performance of staff on an ongoing basis in accordance with applicable performance standards, collaborates with hospital CEO on technical aspects and with CNO for clinical aspects.
• Provides support as required to assure compliance with all policies and procedures and governmental regulations pertaining to: Controlled substances and medications, Infection control

Skills on Resume: 

• Customer Service Excellence (Soft Skills)
• Conflict Resolution (Soft Skills)
• Leadership (Soft Skills)
• Effective Communication (Soft Skills)
• Meeting Facilitation (Soft Skills)
• Patient Safety Protocols (Hard Skills)
• HR Policy Enforcement (Hard Skills)
• Performance Evaluation (Hard Skills)

Job Summary: 

• Acts as a nursing / clinical resource for the nursing and radiology technologist staff
• Addresses patient complaints within the department
• Responsible for hiring and termination recommendations to Human Resources for department staff, along with coordinating necessary HR approvals
• Responsible for implementation and education of all new policies and procedures
• Maintains availability to work one specified day each week alongside other facility managers and collaborates on addressing facility issues
• Prepares monthly work schedule for department
• Schedules all PTO of facility employees, minimizing overtime
• Reviews all department hours and submits to payroll
• Maintains appropriate documentation for Human Resources
• Collaborates with other Outpatient Emergency Department Administrators and CNO to ensure staffing for open shifts and coverage for managers allowing for time off
• Responsible for covering any open shifts in Outpatient Emergency Department or other locations in the event no one is available
• Train new staff to use the equipment, follow policy and procedures, know duties, and become familiar with the work environment
• Assists with hospital growth planning and new Outpatient Emergency Department openings
• Ensures that the Outpatient Emergency Department is clean, well maintained and functions in accordance with OSHA standards

Skills on Resume: 

• Clinical Knowledge (Hard Skills)
• Conflict Resolution (Soft Skills)
• HR Management (Hard Skills)
• Policy Implementation (Hard Skills)
• Schedule Coordination (Hard Skills)
• Payroll Management (Hard Skills)
• Documentation Skills (Hard Skills)
• Training Development (Hard Skills)

Job Summary: 

• Responds promptly to concerns, immediate attention must be given to equipment failure or lack of needed supplies
• Maintains lab in accordance with CLIA, COLA, and TJC standards
• Runs lab equipment QC daily or every 30 days as indicated by manufacturer per instrument
• Documents corrective action if QC is out of range
• Ensures all maintenance is performed and documented per instrument
• Performs 6-month calibrations per instrument specifications
• Maintains proper draw order of lab tubes
• Label tubes, secondary devices, and specimen(s) at the patient's bedside
• Responsible for conducting regular inventory checks and ensuring the facility maintains par levels of patient care supplies
• Assists in the development of retention strategy & plan for existing staff
• Ensures nursing staff provides patient care in accordance with hospital policies and procedures, established nursing standards of care and practice, and as defined by the state of Arizona
• Participates on committees as identified to enhance nursing standards and practices for patient care, throughput, etc

Skills on Resume: 

• Troubleshooting (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Quality Control (Hard Skills)
• Inventory Management (Hard Skills)
• Documentation (Hard Skills)
• Communication (Soft Skills)
• Problem-Solving (Soft Skills)
• Collaboration (Soft Skills)