EXECUTIVE BUSINESS ADMINISTRATOR JOB DESCRIPTION

The Executive Business Administrator is a key player in our organization, responsible for coordinating meetings, managing calendars, and conducting interviews. Success in this role requires a proactive approach, commitment to deadlines, and effective communication skills. The ideal candidate should have prior executive assistant experience, proficiency in office technologies, and familiarity with business analyst principles.

An Overview of Executive Business Administrator Job Description Responsibilities and Qualifications

1. The primary responsibilities of the Executive Business Administrator encompass a range of tasks such as coordinating meetings, managing daily calendars, preparing documentation, and conducting interviews with technical subject matter experts. Success in this position requires a proactive approach, a commitment to meeting deadlines, and effective communication skills. The ideal candidate should possess prior experience as an Executive Assistant, be well-versed in office management technologies, and have a familiarity with business analyst principles. Ultimately, the role requires the ability to discern and fulfill the requirements of senior managers, as well as efficiently handle administrative duties to maintain the seamless workflow of our company.

Executive Business Administrator Roles and Responsibilities: 

  • Evaluate results and present findings in a logical and easy-to-understand format
  • Assist the on-premise and remote c-level executives as well as an extended team
  • Coordinating daily calendars of senior managers with occasional planning of appointments and events
  • Develop meeting minutes
  • Plan appointments and events
  • Act as the point of contact between executives and employees/clients
  • Respond promptly to ENS leadership queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Assist with defining and creating future visions and identified areas of opportunity, thus delivering value across people, processes, technology and information
  • Prepare and deliver presentations and work products/prototypes
  • Evaluate results and present findings in a logical and easy-to-understand format


Executive Business Administrator Skills, Experience, Qualifications: 

  • Bachelor’s degree
  • Evaluate results and present findings in a logical and easy-to-understand format
  • Assist the on-premise and remote c-level executives as well as an extended team
  • Coordinating daily calendars of senior managers with occasional planning of appointments and events
  • Develop meeting minutes
  • Plan appointments and events
  • Act as the point of contact between executives and employees/clients
  • Respond promptly to ENS leadership queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Assist with defining and creating future visions and identified areas of opportunity, thus delivering value across people, processes, technology and information
  • Prepare and deliver presentations and work products/prototypes
  • Evaluate results and present findings in a logical and easy-to-understand format
  • 2-5 years of experience as an executive business admin or similar.
  • Experience writing technical documents (both collaboratively and independently)
  • Comfortable crafting documentation without templates and sometimes with minimal input from others
  • Excellent consulting/relationship management skills; ability to mitigate/mediate complex and/or politically charged issues
  • Strong communication and leadership skills; able to communicate effectively with a diverse audience; comfortable working with C-level executives
  • Proven history of progressive responsibilities
  • Able to analyze complex issues and distill concepts to clients
  • Able to comprehend new concepts, ask pertinent questions, execute and document ideas and concepts with minimal day-to-day direction
  • Able to stay on task and schedule while adhering to non-flexible deadlines
  • Exceptional presentation skills