CONTRACTS ADMINISTRATOR JOB DESCRIPTION

A Contracts Administrator is the person who keeps commercial agreements from piling up unsigned in inboxes while deals stall. When that work is done poorly, SaaS subscription renewals lapse, RFP deadlines are missed, and revenue sits in legal limbo for weeks. This role owns the intake, drafting, negotiation, and record-keeping of the commercial agreement portfolio, spanning NDAs through multi-year subscription and licensing contracts, and answers to the legal or sales operations function depending on how the business is structured. CCPA and GDPR compliance review is a recurring part of the workload, not an occasional escalation.

Mapping how intake, drafting, negotiation, and record-keeping divide across a real week is the quickest path to interview preparation, and the day-to-day work behind the title is laid out on the roles page.

As the Contracts Administrator, you will manage the full commercial contracting workflow for a technology or SaaS business, from drafting and redlining standard agreements to tracking renewal milestones and maintaining the contract management database. You will work closely with Sales, Business Development, Legal, and Finance, supporting deal velocity while keeping the organization's contractual obligations accurate and enforceable.

Career Impact: Hands-on exposure to SaaS subscription structures, data licensing agreements, and CCPA and GDPR compliance language builds specialized commercial contracting expertise that is increasingly valued across the technology sector.

Business Impact: Contracts that are drafted accurately and executed on time protect revenue recognition, reduce legal exposure, and give sales teams the certainty they need to close deals without rework or delay.

Growth Opportunity: The scope of this role, spanning RFP responses, NDA negotiation, and CLM process improvement, positions you to move toward a Contract Manager or Senior Commercial Counsel track within a growing technology organization.

• Draft, review, and redline commercial agreements, including NDAs, subscription agreements, order forms, and statements of work to support sales and procurement transactions.
• Negotiate standard terms and conditions with customers and vendors, escalating non-standard requests to legal counsel for review and approval.
• Manage the contract intake queue, tracking status, deadlines, and renewal dates to ensure no agreement lapses or stalls without action.
• Coordinate RFP and RFI responses by gathering inputs from Sales, Legal, and Finance, and ensuring submissions meet format requirements and deadlines.
• Review contracts for data privacy compliance requirements, flagging obligations under CCPA, GDPR, and applicable data security frameworks.
• Maintain the contract management database, uploading executed agreements, updating records, and generating reports on contract volume, value, and key dates.
• Partner with Sales and Business Development to resolve contract issues during active deal cycles, guiding standard language and escalation paths.
• Audit contract records periodically to validate the accuracy of term dates, pricing, and renewal conditions in support of revenue recognition.

Because hiring teams weigh audit documentation and renewal capture rates heavily, how to frame these duties on a resume is shown through worked examples on the resume page.

• Bachelor's degree in Business Administration, Finance, Legal Studies, or equivalent work experience.
• 2 or more years of contract administration or commercial operations experience, with demonstrated exposure to SaaS or technology licensing agreements.
• Working knowledge of core contract law principles, including indemnification, limitation of liability, intellectual property ownership, and warranty provisions.
• Demonstrated ability to draft, redline, and negotiate standard commercial agreements with limited supervision.
• Familiarity with data privacy obligations under CCPA and GDPR as they apply to vendor and customer contracts.
• Strong organizational skills, with the ability to manage a high-volume contract queue, track multiple concurrent deadlines, and maintain accurate records.
• Excellent written and verbal communication skills, with the ability to explain contractual language clearly to non-legal stakeholders.
• Proficiency with document comparison, version control, and electronic signature workflows.

More postings now require CLM platform proficiency alongside communication ability, and the CLM and redlining skills employers screen for are benchmarked by experience level on the skills page.

• Experience administering contracts through a CLM platform, including intake automation, approval routing, and repository management.
• Prior exposure to RFP response coordination, including statement of exceptions preparation and cross-functional input gathering.
• Familiarity with revenue recognition principles as they relate to contract modifications, multi-element arrangements, and subscription renewals.
• Paralegal certification or coursework in contract law or commercial transactions.

• Contract cycle time in days, measuring how quickly agreements move from request to fully executed signature.
• Renewal capture rate as a percentage, tracking how many expiring contracts are extended or renegotiated before lapse.
• Contract database accuracy rate, measured by the proportion of records with complete and current term and pricing data.
• RFP response on-time rate, reflecting the percentage of submissions delivered by the stated deadline.
• Number of non-standard clauses escalated versus resolved at the Contracts Administrator level, indicating scope accuracy and judgment.
• Typical tools: contract lifecycle management platforms (commonly Conga or Icertis); electronic signature software (commonly DocuSign or AdobeSign)

Conga and Icertis experience reinforces each other with renewal capture metrics, and together they connect directly to the salary, certifications, and career path benchmarks laid out in the career guide.

• Base Salary Range: $55,000 to $80,000 per year depending on experience and location
• Bonus: Annual performance bonus of 5 to 10 percent of base salary
• Equity: Equity grants uncommon at this level; possible in early-stage technology companies
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by company
• PTO: 15 to 20 days per year, plus standard federal holidays
• Common Perks: Remote or hybrid work options, professional development budget, and CLM software training

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Commitment to equal employment opportunity means all qualified applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to applicants and employees with disabilities throughout the hiring process and in the course of employment upon request. Any offer of employment is contingent on successful completion of a background check. Candidates must be authorized to work in the United States.

Match your CLM workflow to a resume that earns a first interview.

The Contracts Administrator owns the full commercial contracting lifecycle at PowerSchool, reviewing, drafting, and negotiating software subscription agreements, order forms, vendor contracts, and related amendments in support of the company's technology-based business. Working across legal, sales, services, and finance, this role safeguards corporate objectives and enables timely resolution of client contracting while maintaining the contracts database and managing data migration projects.

Key Responsibilities

• Review, draft and negotiate commercial agreements including software subscription agreements, quotes, order forms, purchase orders, professional services agreements, statements of work, procurement and other vendor contracts, termination agreements, and related amendments.
• Review Requests for Proposal (RFP) and support the RFP team in responding to RFPs and preparing statements of exceptions.
• Identify, evaluate, and resolve simple and complex business issues collaboratively through cross-functional business teams.
• Support the team of attorneys to advise internal business stakeholders on commercial, risk, and contractual issues.
• Participate in contracting function activities, ensuring the company's interests and corporate objectives are protected and served.
• Prepare and communicate information regarding contract status, risk, compliance, modifications, deviations, negotiations, and completion or termination.
• Work with legal, services, sales, and finance departments to prioritize and facilitate timely resolution of client contracting and Salesforce management.
• Organize and maintain the contracts database, contract templates, signed contracts, and other legal correspondence and documentation.
• Manage contract data migration projects for current company entities and as part of any acquisitions or corporate restructures.

Required Qualifications

• Bachelor's degree required.
• At least 5 years of experience in contract negotiation, drafting, and administration, preferably with private equity, publicly traded companies, or a top law firm.
• Strong experience in software licensing including SaaS, licensed software, cloud-based solutions, and intellectual property; at least 3 years handling and responding to RFPs.
• Strong experience with procurement agreements for complex software, IT, hardware, professional services, and general commercial agreements.
• Basic understanding of relevant state and federal laws impacting K-12 and higher education institutions, with ability to spot data privacy and security issues.
• Ability to independently draft a variety of policies and procedures for all functional and subject matter areas of the company.
• Good verbal and written communication skills with ability to concisely summarize material issues; detail-oriented with strong prioritization, multitasking, and organizational skills.
• Ability to work at a high level of autonomy, manage multiple ongoing matters with minimum supervision, and proactively identify and resolve problems.

Reporting to company leadership, the Contracts Administrator delivers full-lifecycle contract management across the Flash X-Ray, E-Beam Sterilization, and Nuclear Effects Testing lines of business, covering formation, execution, modification, product delivery, and invoicing. Partnering directly with commercial and government customers as an agent of the company, this role ensures all contractual documentation and shipping documents meet applicable regulations and corporate requirements.

Core Functions

• Manage contracts through the full lifecycle including formation, execution, modification, product delivery, and invoicing for Flash X-Ray, E-Beam Sterilization, and Nuclear Effects Testing lines of business.
• Interface directly with commercial and government customers as an agent of the company.
• Prepare and submit quotations in response to customer requests.
• Review and analyze contractual documentation to ensure compliance with applicable regulations and corporate guidance.
• Issue contract-related documents and prepare shipping documents in accordance with contractual, legal, and corporate requirements.

Qualifications and Experience

• Bachelor's degree with at least 1 year of relevant experience.
• Expertise in MS Word and Excel.
• Excellent written and verbal communication skills.
• Deadline-oriented with ability to work under pressure, multi-task continually, and collaborate effectively within a team.
• Fluency in English and knowledge of other languages.

Embedded within the legal and contracts function, the Contracts Administrator maintains and amends Standard Terms and Conditions in light of revised intellectual property requirements while managing contractual records including insurance certificates and NDAs. Working closely with Risk Management, Finance, category managers, and international offices, this role ensures company-wide contract compliance and supports smooth close-out, extension, and renewal of agreements.

Primary Duties

• Amend Standard Terms and Conditions in light of revised IP and, where applicable, pre-draft replacement clauses for paralegal/attorney review.
• Maintain contractual records and documentation including insurance certificates, NDAs, and all other contract correspondences.
• Provide guidance on contract matters to category managers and operational staff, including training new employees in contracting practices and procedures.
• Suggest and assist in development and implementation of procedures for contract management and administration in compliance with company policy.
• Monitor compliance by company employees with established procedures and identify areas of recurrent pressure.
• Work with Risk Management and Finance to coordinate contractual insurance requirements and ensure adherence to finance and risk requirements such as revenue recognition.
• Ensure signed contracts are communicated to all relevant parties and manage contract close-out, extension, or renewal.
• Continuously review Standard Terms and Conditions and liaise with international offices on contracts in progress.

Skills and Qualifications

• Degree, paralegal qualification, or equivalent with 1-3 years of contract drafting experience.
• Previous experience in a senior administrative role with exposure to legal and licensing contracts.
• Experience as a legal assistant, paralegal, or in contracts drafting.
• Proficient in Microsoft Office including Outlook, Word, Excel, and SharePoint; adaptable to in-house systems.
• Project management experience, particularly in the tracking of key documentation.

Reporting to the contracts or legal leadership team, the Contracts Administrator shapes the preparation and management of tenders, proposals, non-disclosure agreements, and international sales agreements across defence-related lines of business. Partnering with external customers and internal project delivery teams, this role performs risk assessments of proposed contractual terms and ensures all legal and contractual matters are addressed efficiently throughout the contract lifecycle.

Duties

• Prepare non-disclosure agreements, teaming agreements, international sales agreements, and other contractual documents.
• Support the drafting and management of responses to requests for tenders and proposals.
• Act as principal interface with external customers on contractual matters.
• Perform risk assessments of proposed contractual terms and conditions and develop recommendations to minimize potential risk to the business.
• Participate in management review of proposals, tenders, and contracts and ensure all legal and contractual matters are addressed efficiently and promptly.
• Prepare and disseminate information regarding contract status, compliance, modifications, and related matters.
• Maintain contract documentation and administration systems to ensure a full and complete record of all contract information.
• Provide post contract-award support including preparing contract change proposals, conducting compliance reviews, and resolving contractual problems with the project delivery team.

Qualifications and Experience

• Bachelor's degree or equivalent in an appropriate discipline, or a combination of relevant education and experience.
• Working knowledge of ASDEFCON suite is desirable but not essential.
• Good understanding of intellectual property issues.
• Ability to interpret, write, and negotiate contractual agreements.
• Strong analytical, problem-solving, and critical thinking skills; detail-oriented with strong time management, prioritization, and organizational skills.
• Excellent oral and written communication skills; ability to work with minimal instruction and experience in a customer-facing role.
• Demonstrated effective teamwork and collaboration in a professional or military setting.
• Experience with MS Office Suite including SharePoint.

Sitting at the intersection of commercial contracting and sales operations, the Contracts Administrator reviews and analyzes formal Requests for Proposal within assigned territory while negotiating variations to standard terms and conditions with customers. Operating across legal, finance, sales, and service teams, this role administers complex contract relationships including governmental and educational accounts and ensures all agreements serve the best interests of the company and minimize risk.

Functions

• Review and analyze formal Requests for Proposal (RFP) within assigned territory, identify contract requirements, prerequisites, areas of liability and cost concerns, and discuss contract provisions with other corporate functions as needed.
• Facilitate completion of RFP responses.
• Review and negotiate variations to the company's standard terms and conditions offered by customers.
• Communicate and coordinate with, and provide guidance to, the company's sales and service teams to conclude commercial transactions.
• Communicate and coordinate with legal, finance, and other functions as needed to support the contract process.
• Administer complex contract relationships including governmental, educational, and major account contracts.
• Communicate the company's established policies and contracting guidelines and ensure contracts serve the best interests of the company and minimize risk.

Experience and Qualifications

• Bachelor's degree or equivalent from a recognized university with 5+ years of contract drafting, negotiation, and administration experience.
• Solid understanding of contract law principles including indemnification, limitations of liability, warranty, and intellectual property.
• United States FAR Clause experience a plus.
• MS Word and Excel skills; SAP, Diver, or data warehouse experience a plus.
• Ability to effectively negotiate, analyze strategies, and offer creative solutions; customer-focused and solutions-oriented with strong oral and written communication skills.
• Ability to work independently with good problem-solving skills; prior experience collaborating with US or global teams advantageous.
• Fluency in English.

A key member of the sales operations team, the Contracts Administrator processes and records all Customer POs while tracking contract requests, Fast Track orders, Government orders, and Vendor Agreement orders to keep commercial transactions moving. Collaborating across Sales Solution Architects, Legal, Finance, and Regulatory functions, this role performs quality assurance checks on contracts and amendments and ensures all documents meet legal, regulatory, and technical accounting standards.

Accountabilities

• Process and record all Customer POs and track all contract requests, Fast Track orders, Government orders, and Vendor Agreement orders.
• Review all requests and communicate with Sales or Customers on special requirements, missing information, and deadlines to ensure needs are met.
• Analyze requests, quotes, and documents from a quality, suitability, and regulatory perspective; reject quotes and documents with deficiencies and flag deals and notify Manager of any prospective legal, regulatory, or technical accounting issues.
• Collaborate with Sales Solution Architects to ensure quotes are accurate and deliverable.
• Determine if contracts or amendments require Legal, Regulatory, Technical Accounting, or Amendment Accounting review and approvals.
• Draft contracts or amendments within drafting parameters and package and submit requests to Legal above threshold.
• Perform Quality Assurance checks on contracts, amendments, and letters; revise based on Sales or Customer requests and draft notices or letters as necessary.

Education and Experience

• Bachelor's degree or diploma in Administrative Management, Accounting, Finance, or Business with at least 2 years of related experience in a sales or high-level customer service environment.
• 1+ year of experience with contracts and contract language; basic accounting experience preferred.
• Advanced skills in MS Excel, MS Word, and Adobe Acrobat.
• Strong keyboarding skills at 45 WPM and solid math skills.
• Excellent problem-solving skills and great attention to detail with highly developed organizational, multitasking, and time management skills.

Accurate execution of licensing and supply agreements for digital and sports betting products defines the daily work of the Contracts Administrator, who prepares, reviews, and negotiates a variety of agreements with customers and vendors in collaboration with attorneys, sales teams, and internal business partners. Based within a global legal team, this role manages document and know-how management activities and contributes to global legal team projects and strategic objectives.

Role Responsibilities

• Prepare, review, and negotiate a variety of agreements with customers and vendors from across the industry in collaboration with attorneys, sales teams, and internal business partners.
• Prepare supply and licensing agreements for digital and sports betting products, systems, and content.
• Assist with the development and implementation of legal processes, policies, and standard forms.
• Manage document and know-how management activities.
• Contribute to global legal team projects and strategic objectives.

Qualifications and Experience

• Bachelor's or Associate's degree with at least 8 years of contract administration, paralegal, or similar experience.
• Good understanding of contract law and experience drafting and negotiating commercial contracts gained within a law firm or in-house legal department.
• Technology-related or gaming experience is desirable but not essential.
• Proficiency in standard IT applications with excellent organizational skills.
• Self-motivated team player with ability to multi-task in a fast-paced, customer-oriented environment and work closely with large cross-functional teams including finance, compliance, operations, and HR.
• Ability to communicate legal concepts effectively to internal business clients with strong written skills and personal energy to proactively address situations.

The Contracts Administrator is responsible for the efficient and effective management of the NSW Commercial Business unit administrative support functions which underpin the day-to-day operations of the NSW Commercial Contract Managers. Contracts Administrator delivers administrative support across the NSW Commercial Business unit, supporting project valuation reports, subcontractor agreements, head contract progress claims, and compliance with Downer's systems and values. The work directly supports the day-to-day operations of NSW Commercial Contract Managers by standardizing processes, maintaining document libraries, and preparing regular contract deliverables.

Day-to-Day Responsibilities

• Support projects through efficient use of Downer's systems and provide high quality support in day-to-day commercial activities.
• Assist in the preparation of monthly project valuation reports and assist with the administration of supplier and subcontractor agreements.
• Identify and prepare variations and extensions of time and assist with monthly head contract progress claims.
• Assist with the drafting of Notices to comply with contract requirements.
• Coordinate and administer meetings, including issuing of minutes.
• Work proactively with the client on issues, collaborate on solutions and continuous improvement, and provide regular reporting meeting information sharing requirements.
• Work in accordance with Downer's values and demonstrate commitment, active involvement, and leadership regarding zero harm, client, people, and financial accountabilities.

Background and Experience

• Proven experience working autonomously as well as within a team environment.
• Knowledge of Through Life Support or Integrated Logistics Support systems in a transport asset environment is an advantage; knowledge of Passenger Train Vehicles and Rail Networks an advantage.
• Good knowledge of Quality Management and Asset Management systems.
• Commercially and financially astute with strong negotiation skills.
• Well-developed verbal and written communication and interpersonal skills with ability to liaise and build relationships with internal and external clients.
• Ability to work under pressure and prioritize workload.

The Contracts Administrator produces accurate and timely invoices through Oracle B-1, setting up new and replacement contracts and projects while monitoring BI reports to keep Oracle data current across the organization. Working alongside Project Controllers, Project Managers, and Service Delivery Controllers, this role generates credit notes, manages foreign currency project funding, and resolves customer financial enquiries to support sound financial administration.

Key Responsibilities

• Set up new and replacement contracts and projects, liaising with the Project Controller to ensure tasks are added.
• Approve contracts and projects in Oracle B-1, add all key members, and ensure a Project Manager and Service Delivery Controller are assigned.
• Manage requirements for additional funding in response to additional order intake and monitor funding of foreign currency projects.
• Create and maintain invoice events in Oracle B-1 and generate accurate and timely invoices including on customer portals such as Exostar.
• Generate credit notes with necessary approvals and liaise across the business to resolve customer financial enquiries.
• Monitor and review BI reports to ensure Oracle data is up to date and accurate; understand and create or maintain e-forms.
• 
  

Required Qualifications

• Previous experience in an office, service desk, or transaction environment with invoice and credit experience including investigation and support.
• Previous Oracle or equivalent ERP system experience.
• Previous experience pulling together data from various sources to prepare and present on Excel spreadsheets.
• Proactive and collaborative with strong written and verbal communication skills.
• Able to prioritize tasks and manage own workload well under pressure.

Reporting to the Project Manager, the Contracts Administrator develops and manages the administration of all subcontract and supplier contracts and financial administration for rail and construction projects. Partnering with site and project management teams, this role ensures compliance with SHE Policies, legal and regulatory requirements, and delivers monthly project reports inclusive of programme and cost data.

Core Functions

• Effectively manage the administration of all subcontract and supplier contracts and financial administration for the project.
• Manage site office administration and assist the Project Manager in preparing and reviewing the monthly project report including programme and cost data.
• Develop and manage own work schedule to deliver required outputs to expected quality and within timeframes.
• Ensure compliance with all relevant legal, regulatory, and company requirements.
• Demonstrate personal visible commitment to SHE Policies, Cultural Framework, Safety Essentials, and SHE Management System requirements.

Education and Experience

• Bachelor's degree in Quantity Surveying, Construction Management, Economics, Law, or Business.
• Experience in contracts or procurement within rail, transport, construction, mining, or engineering industries preferred.
• Knowledge of relevant legislation and commercial, compliance, and reporting procedures including Project Cost Reporting and Asset Register.
• Knowledge of records management procedures and record, register, and version control; ability to interpret drawings and specifications.
• Experience in reporting on contract and commercial performance and compliance.

Sitting at the intersection of financial administration and vendor contract management, the Contracts Administrator negotiates and finalizes contracts with vendors and partners while ensuring accurate and timely payment of all invoices and recording of expenses. Operating across finance, accounting, and external auditor relationships, this role prepares monthly and quarterly financial statements and completes necessary tax filings to support sound financial governance.

Primary Duties

• Negotiate contracts with vendors and partners and draft and finalize contracts in accordance with company policies.
• Review vendor invoices and prepare and review expense reports on behalf of the company.
• Provide high-level administrative and financial contract administration support for the company.
• Ensure accurate and timely payment of all invoices and accurate recording of all expenses incurred.
• Liaise with external accountants and auditors and prepare financial statements including monthly and quarterly reports; complete necessary tax filings.

Skills and Qualifications

• Previous financial administration or contract administration experience or equivalent qualifications.
• Proven experience with project invoicing and costing; strong Excel skills.
• Effective client and subcontractor interpersonal skills.
• Ability to manage multiple tasks while maintaining accuracy.
• Strong commitment to health and safety; own reliable transport required.

Embedded within a procurement and commercial team, the Contracts Administrator refines tender processes from preparation through award while managing commercial issues and sustaining stakeholder relationships with project managers, procurement, and finance. Working closely with suppliers, partners, and internal stakeholders, this role drives successful project delivery through sound commercial acumen and collaborative negotiation practices.

Duties

• Administer tenders including preparation, issue, evaluation, recommendation, and award.
• Review and manage commercial issues throughout the tender process.
• Instigate and sustain mutually beneficial stakeholder relationships and work collaboratively with project managers, procurement, and finance.
• Assist procurement with sourcing, approach to market, and negotiation.
• Ensure suppliers, partners, and internal stakeholders adhere to high levels of delivery and probity.

Qualifications and Experience

• Tertiary qualifications in business or a related field beneficial but not essential.
• Minimum 2 years of experience in post-tender contract administration and ongoing contracts and supplier relationship management from a legal or procurement background.
• Demonstrated commercial acumen with negotiation abilities
• Track record of working collaboratively to achieve successful project delivery.
• Hourly rate negotiable depending on level of experience.

Reporting to commercial management, the Contracts Administrator oversees ongoing commercial support for suppliers, vendors, and subcontractors on Tier 1 and Tier 2 construction projects, directly administering contracts and ensuring budgets are met. Partnering with engineers and project teams, this role manages Cost Management Systems, prepares monthly reports, and reviews and generates claims and payments to keep projects commercially sound.

Accountabilities

• Provide ongoing commercial support ensuring suppliers, vendors, and subcontractors adhere to the terms under which they were engaged.
• Directly administer contracts in support of project deliverables and ensure budgets are met.
• Ensure all commercial activity follows the guidelines specified by the Project Management Plan and prepare monthly reports.
• Ensure robust and transparent management of Cost Management Systems and assist engineers with cost preparation and accurate forecasting.
• Review and generate claims and payments.

Experience and Qualifications

• Experience in a similar position in a Tier 1 or Tier 2 contractor preferred but not essential.
• Excellent commercial awareness with confidence and ability to negotiate, influence, and develop relationships at all levels.
• Strong attention to detail and accuracy with demonstrated ability to work autonomously in a fast-paced project environment and meet deadlines.
• Strong verbal, written, and interpersonal communication skills with the ability to maintain relationships across diverse stakeholders.
• Commitment to a zero-harm environment.

A key member of the events and legal support team, the Contracts Administrator reviews and performs markups to artist and venue contracts while coordinating deposits and insurance requests for live events. Collaborating across the legal department, vendor teams, and front desk operations, this role maintains contract filing systems and provides administrative support to ensure smooth event execution.

Activities

• Review and perform markups to artist and venue contracts.
• Prepare and coordinate artist and venue deposits and insurance requests.
• Work with the legal department regarding contracts as required and support completion of vendor contracts as needed.
• Set up electronic show files and maintain contract filing systems.
• Provide daily reception and front desk coverage and administrative support as required.

Minimum Qualifications

• Post-secondary degree or diploma or related working experience; previous office or administrative experience preferred.
• Working knowledge of Microsoft Outlook, Word, and Excel with a general level of computer fluency.
• Exceptional written and verbal communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Customer service focused, team player, quick learner, able to work independently, and responsive to changing priorities.

Embedded within a turnaround project team, the Contracts Administrator advances the development of scope of works and tendering documents while owning the Turnaround subcontracting plan and supporting client KPI placement on subcontractors. Working closely with contractors, vendors, and project leadership, this role uses Power BI to provide regular client updates and participates in Work Breakdown and Cost Breakdown Structure development to support budgeting and forecasting.

Scope of Work

• Own the development of scope of works and tendering documents and issue them to subcontractors.
• Develop, maintain, and own the Turnaround subcontracting plan and support the client with development and placement of KPIs on subcontractors.
• Coordinate with contractors to ensure their understanding and compliance with TAR and site policies and assist in screening and adding contractors to the approved contractor list.
• Participate in developing Work Breakdown Structures and Cost Breakdown Structures as a basis for project budgeting, cost control, and forecasting.
• Assist with third-party contractor and vendor kick-off and safety orientation; organise and host the Event-contractor forum.
• Use Power BI to provide regular updates for the client.

Technical Qualifications

• Experience with vendors, reporting, and subcontractors.
• Exposure to oil and gas and mining industries is advantageous.
• Power BI experience is advantageous.
• Excellent analytical skills and attention to detail with strong written and verbal communication skills.
• Ability to manage competing priorities, meet deadlines, and achieve performance targets.

Reporting to the Returnship program team at Jacobs, the Contracts Administrator advances professional re-entry through 16 weeks of on-the-job learning, mentorship, and access to the company's vast network of resources across a diverse community of professionals. The Jacobs Returnship program supports a seamless transition back into the workforce with regular focus and feedback sessions, social events, and a pathway to permanent employment in either full-time or part-time capacity.

Key Deliverables

• Access 16 weeks of on-the-job learning and exploration with a diverse community of professionals from a wide range of backgrounds.
• Access the vast network of resources at Jacobs through continual leadership development and support.
• Receive mentorship from the dedicated Returnship program team.
• Participate in regular focus and feedback sessions and social events to facilitate a seamless transition back into the workforce.
• Receive ongoing support and mentorship and navigate the transition to permanent employment.

Professional Experience

• Degree in administration, procurement, or a contract-related field required.
• At least 5 years of relevant professional experience.
• Career break of at least 1 year; available to start the Returnship program in September.
• Interested in returning to work on a permanent basis with both part-time and full-time options available.
• Driven and thriving in a collaborative team environment.

The Contracts Administrator creates and sustains subcontractor relationships across up to 9 types of agreements, certifying payment claims and variation letters while managing contracts and project requirements for the procurement function. Coordinating with the procurement manager and key stakeholders, this role manages subcontractor evaluation through KPI assessment and quarterly scoring to ensure compliance and commercial performance.

Key Responsibilities

• Own subcontractor relationships and work across up to 9 types of agreements.
• Certify payment claims and variation letters and manage contracts and project requirements.
• Ensure compliance with procurement policies and procedures and maintain relationships with stakeholders.
• Report and provide general commercial support and support the procurement manager as required.
• Manage subcontractor evaluation through KPI assessment and quarterly scoring.

Required Qualifications

• 1-5+ years of experience with knowledge of administration processes.
• Strong contract analysis and review knowledge.
• Ability to work independently and manage complex situations; intelligent, ambitious, and highly motivated.
• Excellent written and verbal communication skills with strong problem-solving and multitasking skills.
• Able to be a real team player with positive vibes.

Embedded within a telecommunications project delivery team, the Contracts Administrator executes expert contract administration services while assessing and reporting project delivery performance for contract and commercial matters. Working closely with the Commercial Manager and client personnel, this role resolves day-to-day contract and commercial issues and develops innovative solutions and more efficient practices to support the Business Unit in achieving or exceeding EBITDA budget.

Core Functions

• Provide expert contract administration services within a project delivery team.
• Assess and report project delivery performance for contract and commercial matters.
• Resolve day-to-day contract and commercial issues with client personnel.
• Support the Business Unit in achieving or exceeding EBITDA budget and provide reporting to the Commercial Manager on all systems.
• Develop innovative solutions and more efficient practices; complete ad hoc reporting and ensure items are actioned and progressing.

Qualifications and Experience

• Demonstrated working experience in a similar contracts administration role.
• Experience within the telecommunications industry is advantageous but not essential.
• Knowledge of MIPS/GUI experience is desirable.
• Sound Microsoft Excel skills.
• Collaborative approach with well-developed communication skills and ability to engage stakeholders at all levels.

The Contracts Administrator elevates customer contract performance by maintaining contracts on GUI for all pending contracts, coding and managing lenders for Business Development Managers, and communicating with customers regarding price changes and credits. Collaborating directly with the sales team, this role regularly reviews customer contract performance and adjusts pricing to reflect current commercial arrangements.

Primary Duties

• Maintain contracts on GUI for all pending contracts.
• Code and manage lenders for all Business Development Managers.
• Support the sales team in regularly reviewing customer contract performance.
• Adjust pricing on customer contracts.
• Communicate with customers regarding all price changes and credits.

Skills and Qualifications

• Minimum 2 years of administration experience; business qualification desirable but not essential.
• Advanced Excel, Word, Outlook, and PowerPoint skills.
• Good numeracy, organizational, and interpersonal and communication skills.
• Ability to adapt to a varied workload, work on own initiative, and thrive in a fast-paced team environment.
• Proficiency in English alongside multilingual capabilities.

Reporting to CRM and operations leadership, the Contracts Administrator coordinates new customer and broker onboarding by setting up new customers on the CRM system and maintaining accurate records through administration and data entry. Partnering with internal departments and monitoring the shared email inbox, this role provides professional service and advice via email and phone to support a smooth customer experience.

Duties

• Liaise daily with new customers and brokers.
• Set up new customers on the CRM system.
• Perform administration and data entry duties and maintain records.
• Communicate with internal departments and monitor the email inbox.
• Provide professional service and advice via email and phone.

Experience and Qualifications

• Excellent written and verbal communication skills with a warm, confident, and professional telephone manner.
• Confident with MS Office packages.
• Previous experience within contracts or compliance is advantageous but not essential.
• A team player willing to support colleagues.
• Fluency in English and knowledge of other languages.

Sitting at the intersection of government and commercial contracting, the Contracts Administrator guides the full contract lifecycle by negotiating, managing, and executing customer contracts, modifications, and supporting contractual documents. Operating under the Deputy Contracts Manager and in close coordination with Pricing, Technical Program Management, Subcontracts, Procurement, and Legal, this role ensures all pending contracts are fully aligned with applicable standards and government compliance requirements.

Job Functions

• Negotiate, manage, and execute customer contracts, modifications, and supporting contractual documents throughout the full contract lifecycle.
• Assess complex solicitations and support proposal submission and negotiation efforts in collaboration with Pricing, Technical Program Management, and other departments.
• Establish, negotiate, and administer terms and conditions for all contract types, standardizing wherever possible.
• Communicate directly with government and commercial customers regarding issues, contract submittals, responses, and modifications.
• Adhere to internal and government procedures to flow down all necessary contract terms and requirements and administer company compliance.
• Report to the Deputy Contracts Manager and liaise with the Manager of Contracts, Subcontracts, Procurement, and Legal to ensure pending contracts are fully aligned with applicable standards.

Knowledge Skills and Abilities

• College degree preferred with mandatory 3+ years of in-house contract administration or similar transactional experience involving government and commercial customers.
• Strong knowledge of government contract types and FAR/DFARS regulations highly desired; working knowledge of basic cost and accounting principles related to progress and milestone payments.
• Proficient in MS Word, PowerPoint, Excel, Outlook, and Adobe Acrobat Pro.
• Exceptional organizational skills and attention to detail with ability to prioritize and manage multiple concurrent projects with little supervision.
• Professional communication skills with a diplomatic manner, strong team mentality, and customer service focus; must be able to sit for long periods and access all company property locations.

The Contracts Administrator coordinates hospital, IDN, GPO, ASC, and Office contracts for Neuromodulation product lines, administering pricing agreements, rebates, clinical studies, and deal analysis to ensure conformance to guidelines and accurate pricing in SAP. Working with business leadership, the National Accounts team, and the sales organization, this role maintains internal corporate reporting on pricing and contractual performance to drive continuous process improvement across the contracting function.

Operational Focus

• Develop and submit RFPs, RFIs, and other proposals ensuring pricing and terms conform to guidelines and format requirements.
• Create and administer contractual agreements with hospitals including pricing agreements, clinical studies, product additions or deletions, term extensions, and rebates.
• Engage with business leadership and the National Accounts team to incorporate goals into contracting tools and strategies.
• Perform intermediate contract and deal analysis including rebates and incentive structures and provide insight to the sales organization.
• Analyze proposed pricing, interpret customer-imposed terms and conditions, and obtain necessary approvals where terms do not conform to standards.
• Maintain internal corporate reporting on pricing, contractual performance, new product releases, and other defined metrics; continuously review and streamline processes.
• 
  

Position Requirements

• Bachelor's degree in Business Administration, Finance, or a related field; Master's degree preferred.
• 2-3 years of contract administration experience; 4-5 years preferred; medical device contracting experience preferred.
• Intermediate contract deal analysis skills with knowledge and ability to analyze customer-specific pricing and pricing performance.
• SAP and Salesforce experience preferred; proven experience using Word, Excel, and related software programs.
• Strong written and oral communication skills with contractual language; ability to work accurately with close attention to detail and maintain confidentiality.
• Ability to work well under pressure with good time management and problem-solving skills; ability to navigate hospital systems to find the correct contacts.

The Administrator Contracts is responsible for managing the common email inbox, updating and maintaining the electronic contract management database, and performing various administrative duties to assist Contract Administration team members in meeting internal policies and external regulations and optimizing legal and business terms. Embedded within a healthcare contracts administration team, the Contracts Administrator manages the common email inbox, uploads fully signed contracts to the electronic contract management database, and supports team members with administrative tasks across healthcare systems, academic medical centers, and children's hospitals. Working closely with the Contract Administration team, this role creates and interprets contract reports in Microsoft Excel and proactively identifies innovative ways to streamline contracting operations.

What You'll Do

• Manage the common email inbox and handle inquiries about contracts and the contracting process in a timely fashion.
• Upload fully signed contracts to the electronic contract management database and update and maintain the database.
• Create and interpret contract reports in Microsoft Excel using the electronic contract management database.
• Organize and document work through a contract log, electronic filing system, and contract management database.
• Assist Contract Administration team members with administrative tasks and proactively seek innovative ways to streamline operations.

Minimum Qualifications

• Bachelor's degree required; Associate's degree may be considered based on relevant experience.
• At least 2 years of contract management or other relevant experience.
• Knowledge of contract administration principles, practices, and techniques as they relate to healthcare systems, academic medical centers, and children's hospitals; familiarity with cloud-based contract management databases such as MediTract.
• Knowledge of contract format, legal language, ethics, and principles of contract administration.
• Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat Professional, Zoom, Cisco WebEx, Cisco Jabber, and Smartsheet.
• Ability to manage a significant workload, prioritize projects, work independently, and adapt to new technology with minimal explanation; ability to interact tactfully with others on sensitive and complex topics.

Sitting at the intersection of federal acquisition and contract administration, the Contracts Administrator drafts solicitations including RFPs and RFQs for purchase orders, contracts, and task or delivery orders while posting them to government websites such as FBO, GSA e-buy, and NASA SEWP. Operating within a government procurement environment subject to Department of Justice background investigation, this role performs contract administration activities and maintains official contract files in accordance with FAR requirements.

Scope of Work

• Draft solicitations including RFPs and RFQs for purchase orders, contracts, and task or delivery orders under Blank Purchase Agreements, Supply Schedule contracts, GWACs, and agency contracts using standard agency templates and checklists.
• Assist with development of statements of work and select appropriate FAR and agency-specific clauses and provisions.
• Post solicitations to government websites such as FBO, GSA e-buy, NASA SEWP, and CPARS websites.
• Develop abstracts of quotes and proposals and review responses to solicitations for compliance with solicitation requirements.
• Assist with drafting technical evaluation reports and fair and reasonable price determinations.
• Perform contract administration activities including preparing modifications, incremental funding, contract close-out audits, and maintaining official contract files.
• Perform data entry for procurement tracking purposes, including entering data into FPDS, UFMS, and USA forms.

Technical Qualifications

• High school diploma or equivalent with 3 years of relevant experience supporting procurement operations.
• Current FAC-C Level I or equivalent DAWIA certification preferred but not required.
• Working knowledge of the FAR; subject to Department of Justice background investigation.
• Proficient in Microsoft Word and Excel, and knowledgeable in government office and network environments including word processing, spreadsheet, imaging, and hardware systems.
• Excellent written and oral communication skills with strong analytical and organizational skills.
• Demonstrated ability to work independently and in a team environment.

The Contracts Administrator crafts a streamlined contracting and billing operation by gathering and analyzing contract costs to assist with revenue recognition, invoicing all revenue activities, and setting up contracts in the accounting system to support accurate billing. Working closely with Sales, sales coordinators, and the revenue department, this role maintains formal record documentation based on contractual commitments and provides back-up support for customer invoicing and credit card processing.

Key Responsibilities

• Streamline the contracts administration process and gather and analyze contract costs to assist with revenue recognition.
• Process all requests for contract modifications including product additions or deletions, price increases or decreases, and administrative changes.
• Execute a variety of contractual actions and perform analysis of contract terms and compliance.
• Invoice all revenue activities including recurring monthly revenue, operations and maintenance fees, time and material work orders, and fixed fee installation work orders.
• Maintain formal record documentation based on contractual commitments and set up contracts in accounting system to support billing and revenue recognition.
• Serve as back-up to revenue department for customer invoicing and credit card processing; work closely with Sales and sales coordinators.
• Provide support for annual financial statement audit.

Qualifications and Experience

• Bachelor's degree in Accounting or Finance preferred with 2+ years of experience as a contract administrator or related role.
• Experience with Excel, professional and able to communicate in a detailed and articulate manner.
• High level of initiative, handles stressful situations and deadline pressures well.
• Skill in plans and carries out responsibilities with minimal direction.
• Must pass pre-employment screening including background investigation, drug screening, and driving record; must meet state licensing and client background requirements.

The Contracts Administrator manages the review and approval of terms and conditions across contracts, confidentiality agreements, and POs while generating month-end reporting on contract volume, values, and contract types in support of the construction or electrical business. Working alongside in-house legal counsel and the sales team, this role maintains records in Salesforce and acts as a trusted advisor on contract modifications to ensure adherence to corporate requirements and minimize legal, operational, and financial risk.

Core Responsibilities

• Review and approve terms and conditions associated with various legal documents including contracts, confidentiality agreements, and POs to facilitate company goals.
• Ensure adherence to corporate requirements to assure compliance and ability to perform scope of proposed work.
• Coordinate contract renewal signatures of existing customers and create and issue contract addendums or amendments from pre-approved templates.
• Identify potential legal, operational, or financial risks of non-standard customer requests and contract language.
• Maintain, organize, and work through a queue of contracts while practicing prioritization and efficiency; maintain records in Salesforce.
• Generate month end reporting on contract volume, values, and contract types.
• Act as a trusted advisor to the sales team when contract modifications are needed.

Skills and Qualifications

• Bachelor's degree or equivalent experience required.
• 3-4+ years of contract review experience, preferably in the construction or electrical industry; 2-3 years of experience with FAR and DFAR clauses preferred.
• 1-3 years of experience working closely with in-house legal counsel.
• Strong working knowledge of Microsoft Office including Excel and Word.
• Strong verbal and written communication skills with ability to read and interpret complex legal contracts.
• Strong detail orientation with ability to multi-task and manage multiple concurrent projects in a fast-paced environment.

A key member of the real estate and commercial operations team, the Contracts Administrator strengthens contract execution workflows by monitoring Business Process Management workflows, preparing contracts per Crown Castle Commitment Authority Policy, and leading cross-functional projects including process development and system enhancements. Collaborating with internal and external customers, functional partners, and business integration teams, this role forecasts and manages deliverable timelines and ensures cellular industry license agreements and compliance obligations are met.

Strategic Responsibilities

• Monitor the Business Process Management workflow to ensure all contract requests are actioned timely.
• Review project data to ensure complete and accurate information is available to fulfill contract requests and proactively engage functional partners to resolve data discrepancies.
• Prepare contracts in accordance with prescribed templates, guidelines, and established contract policies and procedures.
• Ensure contracts are executed per the Crown Castle Commitment Authority Policy and approved by all appropriate parties.
• Forecast and manage deliverable timelines and resolve issues to ensure targets are achieved.
• Develop and maintain successful business relationships with internal and external customers and respond in a timely and professional manner to inquiries.
• Actively participate in process documentation and automation initiatives and lead cross-functional projects including process development, system enhancements, and new business integration.

Professional Experience

• High school diploma or equivalent; Bachelor's degree or equivalent experience in Business, Finance, or related field preferred.
• 5+ years of experience in real estate leasing or licensing related to the cellular industry.
• Thorough knowledge and understanding of license agreements, compliance obligations, contract law and interpretation, and accounting and finance principles.
• Proficient in Microsoft Office including Excel, Word, Access, and PowerPoint; proficient in J.D. Edwards or other relevant systems.
• Strong analytical and problem-solving skills with strong attention to detail; excellent customer service and communication skills.
• Project and time management skills, resourceful, creative, and results-oriented.

Reporting to the contracts or compliance leadership team, the Contracts Administrator designs and maintains contract templates, contracting guidelines, and document control processes throughout the life of sales contracts across the renewable energy business. Partnering with internal business units and monitoring Salesforce activities, this role manages multiple projects simultaneously including designing, creating, implementing, tracking, and reporting on current projects to maximize operational performance.

Ownership Areas

• Manage document control throughout the life of sales contracts including drafting and reviewing contractual obligations.
• Draft and periodically review contract templates, contracting guidelines, and contract flow to maximize operational performance.
• Collaborate with internal business units on clarifying and correctly capturing contractual terms.
• Monitor Salesforce activities as they apply to contract administration and assist with regulatory and legal compliance initiatives.
• Manage multiple projects simultaneously including designing, creating, implementing, tracking, and reporting on current projects.
• Maintain the confidentiality of information related to employees, customers, and the company.

Experience and Qualifications

• 2-year associate's degree or equivalent job experience with 0-4 years of contract, document management, or administrative experience.
• Proficient in MS Office including Word, Excel, Access, and PowerPoint.
• Effective verbal and written communication skills with customers, vendors, and co-workers; ability to maintain a calm and professional demeanor in demanding situations.
• Strong attention to detail with inquisitive, critical thinking approach and strong work ethic.
• Ability to work independently or as part of a team, manage multiple tasks of varying priorities, and meet goals and deadlines.

Sitting at the intersection of medical device sales and contract lifecycle management, the Contracts Administrator runs a high volume of sales contracts through drafting, negotiating, revising, and tracking key milestones including renewals and termination dates. Operating across CLM systems, customer negotiations, and internal stakeholder teams, this role develops and implements procedures and policies while making recommendations to mitigate contractual risks for the company.

Executive Functions

• Manage a high volume of sales contracts including drafting, negotiating, and revising contract documents.
• Review and edit contracts received from customers and track contract flow, renewals, termination dates, and key contract milestones.
• Work closely with customers to facilitate negotiations, manage document control and iterations, and oversee the signature process.
• Develop and implement procedures and policies and respond to Requests for Proposal and Quotation.
• Assess the need for contract amendments and provide guidance to key stakeholders.
• Make recommendations and negotiate changes to terms and conditions while mitigating risks to the company.

Required Qualifications

• Bachelor's degree or equivalent experience with strong academic credentials with 2-5 years of full-time experience in a contract administrator position or related role.
• Experience using CLM systems; SAP Ariba experience is a plus; experience in the medical device industry and understanding of the healthcare contracting landscape including GPOs and IDNs is a plus.
• Expert-level Microsoft Word skills required including document properties, comparisons, and track changes; proficient in Microsoft Office Suite including Excel, Outlook, and OneNote, and Adobe Acrobat.
• Strong document drafting, reviewing, and editing skills with excellent attention to detail and analytical skills.
• Strong organizational and time-management skills with ability to work collaboratively with internal clients at all levels; excellent written and verbal communication skills.
• Desire to learn and make suggestions to improve efficiencies; consistent and reliable work ethic.

The Contracts Administrator manages the administration and oversight of the Persistent Systems contract portfolio by maintaining detailed and organized files for each contract vehicle including RFPs, award documents, correspondence, amendments, and clarifications. Working with multiple departments across the organization, this role performs Records Retention Maintenance, data gathering and analysis of contract reporting, and administrative support duties including calendar management and meeting coordination.

Key Deliverables

• Maintain detailed and organized files supporting each contract vehicle or agreement including the original RFP, award documents, all correspondence, changes, amendments, and clarifications.
• Work with multiple departments to accomplish Customer Annual Documentation and manage and execute Purchase Orders in databases by tracking, reviewing order accuracy and completeness.
• Perform Records Retention Maintenance for all contracts and agreement files.
• Perform data gathering and analysis of contract reporting and provide information for presentations and reports.
• Perform administrative support duties for the department including updating calendars and coordinating meetings.

Education and Experience

• Bachelor's degree in Business Administration, Contract Management, or a similar field or equivalent experience.
• Experience working with FAR, DFARS, and other federal regulations.
• Active Secret US Security Clearance required; must be available to travel 10-15% of the time.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and written and verbal communication skills; experience working directly with internal and external customers.

The Contracts Administrator strengthens the full prime contract administration lifecycle for several Department of Defense contracts, serving as the primary contractual point of contact with Government Contracting Officers and independently negotiating terms, conditions, scope, cost, and price at assigned thresholds. The DoD Contracts team relies on this work to maintain accurate contract files, support proposal preparation, and ensure subcontracting activities align with prime contract requirements.

Strategic Initiatives

• Serve as primary contractual point of contact with the Government Contracting Officer, program personnel, and subcontractor contractual points of contact.
• Maintain responsibility for prime contract administration including modifications, equitable adjustments, reporting, and file maintenance.
• Review prime solicitation packages, support proposal preparation, and draft and issue subcontract solicitation packages to support the prime proposal.
• Independently negotiate terms and conditions, scope, cost, and price of government contracts and subcontracts at assigned thresholds.
• Exercise a high degree of independent judgment and significant analytical ability to interpret complex data and solve complex problems.

Qualifications and Experience

• Bachelor's degree in Business or related field desired with 4-8 years of experience in contract administration with contractors to the federal government.
• Strong background in government contracts and knowledge of FAR, DFAR, ITAR, and related federal and state legislation and regulations.
• Have or be eligible for a DoD Security Clearance.
• Excellent written and oral communication skills.
• Knowledgeable about detail-oriented, organized, and highly motivated.

Reporting to contracts or legal leadership, the Contracts Administrator designs and revises a variety of government and commercial contracts in collaboration with multifunctional sales and internal teams while monitoring contract performance and preparing status reports for management. Partnering with sales, legal, and operational teams, this role identifies business process improvement opportunities and creates and maintains policies and procedures to ensure sound contracting practices and full regulatory compliance.

Leadership Responsibilities

• Draft and revise a variety of contracts with the sales team and multifunctional internal teams.
• Accompany the sales team to meet with customers to discuss legal and business matters when required.
• Provide advice and guidance to different teams relating to contract generation.
• Monitor performance of contracts and extend, renew, or close them out.
• Identify opportunities to improve business processes and devise plans to implement changes.
• Create, maintain, and identify potential improvements to existing policies and procedures.
• Prepare reports on the status of contracts for management.

Background and Experience

• Bachelor's degree with focus in Contract and Acquisitions Management, or CCCM or CFCM certification, and/or 5+ years of experience in contract management.
• Experience with government contracts and understanding of technical documents and drawings.
• Previous experience working with contract regulations and related laws strongly preferred.
• Strong computer skills including proficient Microsoft Office user; valid driver's license.
• Solid understanding of legal terminology with superior organizational skills and ability to manage multiple projects with shifting deadlines.
• Excellent written and oral communication skills; capable of professionally managing confidential information; creative problem-solving abilities.
• Comfortable working as part of a multidimensional team.

The Contracts Administrator owns the end-to-end NDA process and full contract lifecycle, reviewing contracts for accuracy, resolving discrepancies, and ensuring teams have a central repository of processes, files, and documents. Working with management, business partners, executive leadership, and employees, this role communicates and presents contract information to stakeholders and monitors agreements to move forward with termination, extension, or renewal.

Key Responsibilities

• Maintain correspondence and documentation related to contracts and manage and handle the NDA process.
• Develop contract proposals to support organizational goals.
• Share and clarify contract processes, conditions, and details with management, business partners, and employees.
• Ensure teams have a central repository of processes, files, and documents.
• Communicate and present information to stakeholders including executive leadership regarding contracts.
• Monitor contracts and move forward with termination, extension, or renewal; problem-solve contract-related issues.
• Review contracts, verify accuracy, and resolve discrepancies in line with company rules and guidelines.

Required Qualifications

• 3+ years of experience in contract administration, contract management, legal experience, or a similar role.
• Experience with contract management tools, ideally Conga and Icertis.
• Proficiency in Google Suite; proficient in Microsoft Office as needed.
• Strong organizational and project management skills with ability to manage multiple projects and initiatives simultaneously.
• Superior reading, writing, and language skills; ability to effectively communicate with internal and external partners.
• Understanding of contracts, contract governance, contractual language, and the contract lifecycle
• Ability to work productively independently and as part of a team.

Reporting to the contracts or vendor management team, the Contracts Administrator delivers accurate and consistent vendor contract data by updating contract records in the system, auditing rebate reports and customer accounts for data accuracy, and maintaining an organized system of digital contract records. Partnering with internal customers and vendors, this role cultivates proficiency in rebate contract arrangements and uses Excel, including filtering, VLookup, and Pivot Tables to support sound data integrity.

Core Functions

• Update contract data in the system and maintain the accuracy of associated data.
• Execute processes associated with vendor contracts to ensure consistency and accuracy.
• Cultivate proficiency in understanding various rebate contract arrangements and cultivate partnerships with internal customers and vendors regarding contract data.
• Audit rebate reports and customer accounts for data accuracy.
• Maintain a database containing new and updated accounts and maintain organized system of digital contract records.

Qualifications and Experience

• Bachelor's degree in Business preferred.
• Must be proficient in Excel, including filtering, VLookup, and Pivot Tables.
• Proven strong analytical and organizational skills with a successful track record in problem-solving and critical thinking.
• Detail-oriented with a meticulous approach to assigned tasks; driven, self-motivated team player adept at working in a deadline-driven environment.
• Excellent verbal and written communication skills with the ability to work with varying seniority levels, including staff, managers, and vendors; ability to multi-task and work independently.

Embedded within a defence contracts team, the Contracts Administrator shapes the preparation, negotiation, and administration of standard and nonstandard contracts including bids, proposals, and customer contact activities, to ensure proper contract acquisition and fulfillment. Working closely with management, customers, and pricing and project management teams, this role examines estimates of material, equipment, and services and compiles and analyzes data to maintain historical contract information.

Primary Duties

• Administer, extend, negotiate, and terminate standard and nonstandard contracts.
• Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities to ensure proper contract acquisition and fulfillment.
• Examine estimates of material, equipment, services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.
• Prepare bids; process specifications, progress, and other reports; advise management of contractual rights and obligations.
• Compile and analyze data and maintain historical information.

Skills and Qualifications

• High school diploma or GED with a minimum of 4 years of professional experience; Bachelor's or Master's degree with 0 years of experience also accepted.
• Working knowledge of FAR/DFARS and other US Federal Government contracting regulations.
• Experience with contract negotiations, proposals, pricing, and project management; experience as a Contract Administrator in the defense industry.
• Experience with various contract types, including Cost Reimbursable, Firm Fixed Price, and Fixed Price Incentive.
• Proficient in Microsoft Office, including Excel; experience with MRP systems.

A key member of the service contracts team, the Contracts Administrator leads the auditing and activation of service contracts, invoicing, resolving discrepancies, and scheduling or modifying preventative maintenance for all service contracts. Collaborating across internal and external contacts, this role performs tasks based on well-established procedures and work rules and provides clear, effective, and factual communication to all parties.

Accountabilities

• Audit and activate service contracts.
• Invoice, resolve discrepancies, and process cancellations and credits.
• Review customer accounts and schedule or modify preventative maintenance for all service contracts.
• Perform tasks based on well-established procedures, work rules, and assigned work routines.
• Interact with internal and external contacts to provide clear, effective, and factual communication.
• 
  

Experience and Qualifications

• Bachelor's degree or equivalent years of directly related experience.
• Experience with CRM systems, including ServiceMax, Salesforce, and SAP.
• Experience with Microsoft Suite.
• Strong attention to detail; ability to work independently and in a team.
• Fluent in reading, writing, understanding, and communicating in English.

The Contracts Administrator builds and maintains regional healthcare account contracts across domestic and international assignments, coordinating and preparing quality purchase contracts, managing RFP and RFI submissions, and facilitating the contract approval process from pre-contract through post-signature phases. Serving as liaison between internal and external parties and working with the Pricing Administration Team, this role ensures timely notification of critical contract events such as renewals and termination dates.

Activities

• Coordinate and prepare quality purchase contracts and ensure timely and accurate submissions of RFPs, RFIs, tenders, and responses to all domestic and international assigned healthcare accounts.
• Serve as a liaison between internal and external parties during contract development, negotiation, and execution stages.
• Coordinate for field sales members on all aspects of healthcare account contracts to ensure all contracts are properly reviewed, redlined, and channeled through the contract approval procedure promptly.
• Interact with the Pricing Administration Team to ensure contract terms conform to pricing arrangements and final approved pricing is included in contracts.
• Administer and analyze purchase contracts within the contract management database and ensure accurate data entry and completeness of all contracting processes.
• Negotiate business terms and conditions within the scope of responsibility and facilitate the approval process of all contract documents from pre-contract through post-signature phases.
• Maintain processes that provide timely notification of critical contract events such as renewals, termination, and due dates.

Qualifications and Experience

• Bachelor's degree in business or related field required; equivalent relevant business experience may be considered.
• 2-3 years of experience in contract administration, paralegal, or similar position preferred; specific experience with medical devices is a plus.
• Understanding of basic contract administration principles and concepts.
• Strong organizational and analytical thinking skills with strong interpersonal skills, including optimism, diplomacy, and flexibility.
• Excellent relationship management and problem resolution skills; excellent written and verbal communication skills with a consistently high level of professional conduct.
• Results-driven, able to self-direct and work independently while showing initiative; able to multi-task and pay close attention to detail in a fast-paced environment.

The Contracts Administrator delivers end-to-end contract and purchase order processing for a portfolio of government and commercial contracts supporting FAA-certified ISR training operations, generating reports on contract activity and ensuring timely processing of technical and financial deliverables. Working alongside the Program Management Office, Subcontracts Administrators, and customers, this role supports proposal activities, participates in contract term negotiations from proposal stage to close-out, and ensures prime contract flow-down requirements are met.

Scope of Work

• Generate reports on contract activity and ensure timely processing of technical and financial reports and deliverables.
• Coordinate with other company functions to ensure appropriate reviews are conducted and obtain required signatures before submittal of proposals or execution of contractual documents.
• Support proposal activities, including analysis of solicitations, preparing summaries and strategies, reviewing technical and pricing proposals for accuracy, and preparing proposal documents for submittal.
• Serve as a liaison with the Program Management Office and customers regarding contracting issues.
• Participate in the negotiation of contract terms from the proposal stage to the project close-out in accordance with relevant regulations.
• Coordinate with Subcontracts Administrators to ensure subcontracting activities and prime contract flow-downs are carried out consistently with prime contract requirements.
• Perform all aspects of assigned contract or purchase order processing, including order entry, contract funding, scope changes, amendments, and delivery schedules.

Professional Experience

• 3+ years of experience in contract administration, negotiations, and proposal preparation.
• Knowledge of federal government contracting, including FAR, agency supplements, ITAR, and export regulations.
• Experience with various contract types, including fixed-price, time and material, cost reimbursable, and GSA schedules, including BPAs and IDIQs; experience with OCI terms and mitigation plans.
• Experience with contracts requiring performance in Afghanistan and other austere environments.
• Excellent written and oral communication skills; detail-oriented, organized, highly motivated, and able to function in a fast-paced, team-focused environment.
• Ability to establish and maintain relationships with internal and external clients, providing a high standard of customer service.

The Contracts Administrator leads contract generation and compliance risk identification for the Abbott Rapid Diagnostics Division, generating semi-complex contracts aligned to company policies, analyzing system data for accurate contract submission, and driving cross-functional performance standards. Based within the Finance business unit in Lake Forest, Chicago, this role implements and maintains the Quality System effectiveness while working across sales, compliance, and EHS functions to support the Division's short-term and long-term organizational goals.

Key Responsibilities

• Generate semi-complex contracts for the Division that align with company policies and procedures.
• Work cross-functionally and assist with sales territory management responsibilities including resolving contract issues.
• Analyze system data for accurate contract submission into the appropriate database.
• Identify and quantify compliance risks within contracts and recommend appropriate actions to achieve departmental objectives.
• Drive functional performance to ensure cross-functional standards and expectations are met.
• Implement and maintain the effectiveness of the Quality System and comply with applicable EHS policies, procedures, and guidelines.

Required Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 2+ years of similar work experience demonstrating core job responsibilities.
• Ability and aptitude to use various types of databases and other computer software; ability to quickly gain knowledge and skills.
• Demonstrated initiative, problem-solving skills, and critical thinking skills; strong organizational and project management skills with ability to prioritize.
• Ability to clearly, concisely, and accurately convey communications; ability to form and develop interpersonal and professional relationships.
• Ability to work independently, in groups, and cross-functionally; ability to provide solutions and contingency plans through comprehensive review of alternatives.

The Contracts Administrator shapes the legal and contractual support function at IMAX by managing and tracking a high volume of domestic and international entertainment agreements from initial request through execution across distribution, production, and marketing. Working directly with in-house attorneys, business and creative teams, third-party vendors, and internal divisions, this role prepares drafts of standardized legal documents, including licensing agreements, vendor contracts, and NDAs, and performs rights-related research to support timely legal turnaround.

Core Functions

• Provide support to in-house attorneys on a variety of contractual and other legal matters in connection with domestic and international entertainment distribution, production, and marketing.
• Manage and track a high volume of agreements from initial request through execution.
• Liaise with business and creative teams, third-party vendors, and other stakeholders to ensure timely turnaround of legal requests.
• Maintain contract and vendor databases, deal summary charts, and organize and manage legal files.
• Prepare drafts of various standardized legal documents such as licensing agreements, vendor contracts, NDAs, sweepstakes rules, and clip licenses for attorney review.
• Act as an initial legal point of contact for various internal divisions and perform rights-related research.
• Perform administrative responsibilities, including coordination of meetings, mailings, expense reporting, and travel arrangements.

Qualifications and Experience

• Bachelor's degree required; Paralegal Certification a plus.
• 5+ years of transactional entertainment contracts administration experience working within a studio or network entertainment environment.
• Familiarity with distribution and marketing agreements preferred.
• Advanced skills in Word, Excel, and Outlook; knowledge of SAP Ariba Contract Management is a plus.
• Superb organizational skills with exceptional time management abilities, attention to detail, and strong analytical capabilities.
• Excellent interpersonal, written, and oral communication skills; highly motivated, resourceful, and able to maintain strict confidentiality.
• Ability to balance multiple matters simultaneously, respond quickly to shifting priorities, and take on additional projects as necessary.

The Contracts Administrator produces sound commercial decisions by conducting reviews and negotiations of contracts and other project documents across a broad range of multimillion-dollar engineering projects and clients for WSP's Brisbane office. Working with WSP's legal team, project managers, and business leaders, this role monitors key contract risks and assists in resolving commercial issues to link contractual outcomes with financial management functions.

Primary Duties

• Conduct commercial reviews and negotiations of contracts and other project documents across a broad range of projects and clients.
• Monitor key contract risks and deliver contract administration rigour into the project management approach.
• Work with WSP's legal team on contract reviews to make sound commercial decisions on contractual risk.
• Assist in resolving commercial issues and link with the project controls platform
• Ensure connection with financial management functions.

Education and Experience

• Bachelor of Laws, Graduate Diploma of Legal Practice, and admission to practice.
• 3-5+ years of industry experience within a similar contracts administration role within an engineering design firm.
• Strong foundation of contract review and negotiation experience for multimillion-dollar engineering projects; capacity to draft commercial contracts and legal documentation.
• Resourceful and well-versed in obtaining appropriate references to legislation as required.
• Sound time management and organizational skills with the ability to prioritize workload and manage competing deadlines.
• Excellent written and verbal communication skills; ability to communicate contractual principles and risks to project managers and business leaders; proficient computing skills with database system experience preferred.

Embedded within the Legal team at Calendly, the Contracts Administrator develops contract management policies and procedures, reviews and redlines a broad range of standard commercial contracts, and analyzes agreements for CCPA, GDPR, and Data Security and Privacy Law compliance. Working closely with Sales, Business Development, Finance, Security, and Compliance functions, this role coordinates contract workflow, conducts historical contract reviews, and enhances the contract administration flow to support efficient and scalable growth.

Key Deliverables

• Collaborate with Sales and Business Development on contract reviews and negotiations.
• Review, draft, redline, and negotiate the legal terms of a broad range of standard commercial contracts.
• Interface with corporate legal, finance, and other cross-functional teams to answer questions and resolve issues related to transactional business.
• Coordinate the workflow between Sales, Business Development, and the Legal function to track requirements, open items, and next steps.
• Analyze contracts for compliance considerations, including CCPA, GDPR, and Data Security and Privacy Laws.
• Enhance the contract administration flow to include systems, tools, and processes, and design and implement contract management policies and procedures.
• Conduct historical contract review, prepare contract summaries, and provide guidance to company personnel regarding contracting issues, concepts, and requirements.

Background and Experience

• Paralegal background with 2-3 years of experience administering contract management processes.
• SaaS experience; experience reviewing, redlining, and negotiating contracts, including NDAs, with minimal guidance.
• Familiarity with contracting tools and best practices.
• Analytical aptitude with strong attention to detail.
• Proficient computing skills with experience using database systems preferred but not essential.

Reporting to Content and Strategic Partnerships leadership at FactSet, the Contracts Administrator refines the onboarding and compliance of new data products by facilitating content acquisition, obtaining data licensing deals and partnerships for data feeds, and coordinating with vendors and internal groups, including Sales, Finance, Product Development, and Legal. The work directly supports FactSet's platform by ensuring content is mapped to the correct agreement, with all reporting requirements met, and by leading independent projects with limited guidance.

Scope of Work

• Facilitate content acquisition by obtaining data licensing deals and partnerships for data feeds.
• Coordinate onboarding and compliance of new FactSet products and ensure content is mapped to the correct agreement, with all reporting requirements met.
• Coordinate with vendors and internal groups, including Sales, Finance, Product Development, and Legal, to support and implement data vendor administrative processes.
• Assist in identifying and engaging members of Content and Strategic Partnerships to ensure adequate coverage of priority items.
• Lead and manage independent projects with limited guidance.

Qualifications and Experience

• Bachelor's degree required with minimum 1-2 years in a Contracts Administrator or equivalent role; experience with market data license agreements preferred.
• Proven ability to read, analyze, and interpret licensing contracts; strong Excel and Microsoft Office skills.
• Excellent written and verbal communication skills with the ability to correspond with a diverse group of stakeholders and vendors.
• Ability to organize, prioritize, and handle a high volume of tasks
• Ability to independently lead, manage, and complete projects by establishing objectives, managing time, and problem-solving.
• Willingness to work in a global organization with team members in different geographic locations.

The Contracts Administrator oversees permit and contract documentation across the residential Dual Occupancy team in Mount Waverley, ordering soils, surveys, and PSI information, issuing Statements of Costs and contract drawings, and preparing and issuing Site Inspections and Pre-builds to Site Managers. Working alongside the Customer Service Coordinator and external departments, this role enters and forecasts dates in Business Craft and manages the Permits Inbox daily to keep customer files current and accurate.

Work Activities

• Order, receive, check, follow up, and upload soils, surveys, and PSI information.
• Issue Statement of Costs and contract drawings; order slab and structural computations.
• Enter and forecast dates into Business Craft daily and assist in the workflow and management of customer files within the Dual Occ department.
• Receive, file, and manage digital items and drafting or engineering documentation from external and third-party providers.
• Prepare and issue contract documentation to the Customer Service Coordinator using the HIA-provided software.
• Prepare and issue Site Inspections and Pre-builds to Site Managers; manage the Permits Inbox daily.
• Correspond with external departments, send orders, and follow up on relevant documentation.

Minimum Qualifications

• Some experience within residential pre-site required; understanding of the residential home building and construction process.
• Relevant experience in a customer-focused role within a time-critical working environment.
• Intermediate Microsoft Outlook, Word, and Excel skills.
• Working knowledge of the building and construction process is an advantage.
• Highly organized with superior interpersonal and communication skills.
• Ability to multi-task and manage a variety of activities; strong time management skills and a can-do approach.

A key member of the AeroVironment Contracts Department, the Contracts Administrator advances bid and proposal preparation, contract negotiation, and administration for new and sustaining aerospace and defence products in collaboration with Sales, Strategy, Marketing, Finance, and Legal. Collaborating across program management, engineering, finance, quality, and supply chain, this role ensures full compliance with FAR, DFARS, Cost Accounting Standards, EAR, and ITAR, and maintains accurate audit files and contract documents throughout the contract lifecycle.

Key Responsibilities

• Work with the Contracts Manager and other functions, including Sales, Strategy, Marketing, Finance, and Legal, on bid and proposal preparation, contract negotiation, contract review, and administration for new and sustaining products.
• Generate compliance matrices and make recommendations in accordance with AV policies
• Ensure compliance with contracting policies, laws, and regulations, including FAR, DFARS, Cost Accounting Standards, EAR, and ITAR.
• Serve as point of contact for the assigned customer portfolio and manage and monitor the performance of long-term contracts and agreements.
• Analyze and summarize contractual obligations, commitments, and performance for internal stakeholders and prepare recommendations and risk reviews for management.
• Coordinate flow-downs of terms and conditions with all functional departments, including program management, engineering, finance, quality, and supply chain.
• Evaluate proposals for accuracy and compliance with AV terms and conditions and export regulations; prepare and submit quotes and participate in proposal planning.
• Liaise with DCMA for sources, inspections, and quality checks; maintain accurate audit files and support maintenance and retrieval of contract documents and reports.

Qualifications and Experience

• Associate's or Bachelor's degree in Business Administration required or equivalent combination of education, training, and experience.
• Experience in an aerospace, defense, or government contracting environment.
• Experienced in the federal acquisition process and government contracting principles, including FAR, DFARS, and contract-specific flow-downs.
• Demonstrated knowledge of ITAR, EAR, and related US regulations required; familiarity with finance and accounting procedures.
• Proficient in Microsoft Office Suite; occasional travel within the continental US may be required.
• Highly organized with strong critical thinking, negotiation, and conflict resolution skills.
• Process-oriented, results and deadline-driven; demonstrated ability to manage multiple tasks without sacrificing quality.
• Excellent problem-solving, analytical, interpersonal, and communication skills.
• Strong initiative, teamwork, and collaboration focus, committed to continuous improvement and highest customer service standards.

The Contracts Administrator oversees the full contract review workflow at Workday from receipt of requests through routing for signatures and final distribution, coordinating with cross-functional teams and acting as a key contact for the legal department. Based within a fast-growing SaaS company, this role drafts and revises contract wording, reviews and negotiates NDAs with minimal guidance, and assists with legal review of RFP, RFI, and RFQ requests to support the company's contract management processes and policies.

Core Responsibilities

• Manage workflow for contract review process for a variety of contract types from receipt of requests through routing for signatures and final distribution.
• Assist with maintenance and improvements of contract management processes and systems as well as implementation and enforcement of contract policies.
• Coordinate with cross-functional teams during contract review, acting as a key contact for the legal department by providing guidance on commonly requested edits, non-standard terms, and policies.
• Review proposed modifications to contracts and work with internal business partners and third parties to negotiate terms and obtain approvals.
• Draft and revise contract wording to address various situations as they arise.
• Assist with legal review and response to RFP, RFI, and RFQ requests and execute assigned projects as determined by business and department needs.
• Review and negotiate NDAs with only minimal guidance.

Qualifications and Experience

• Bachelor's degree with a strong academic record.
• Experience managing contracts, including drafting and negotiating subscription and technology contracts in a corporate environment; experience with data privacy rules and contracts preferred.
• Experience with a contract management system such as SFDC, Apttus, or Conga preferred.
• Experience with electronic signature software such as AdobeSign or DocuSign preferred.
• Proficient in Word, Excel, and PowerPoint.
• Detail-oriented with strong organizational skills, excellent communication and interpersonal skills, and strong persuasive abilities.
• Ability to work independently with minimum supervision, shift focus, adapt to changing priorities, maintain patience under pressure, and manage highly confidential information with professionalism and integrity.
• Language skills, particularly Spanish and German, are a plus.

Reporting to legal and contracts leadership, the Contracts Administrator produces NDAs, teaming agreements, subcontracts, and service agreements while maintaining extensive communication with contracting personnel at government agencies and commercial firms to negotiate contract terms, modifications, and close-outs. Partnering with the corporate Accounting Department, clients, and management, this role ensures business and price proposals comply with GSA Schedule terms and conditions and supports the preparation of internal contracts reports and federally mandated reporting.

Key Responsibilities

• Draft, review, and negotiate NDAs, teaming agreements, subcontracts, and service agreements in line with corporate policy and objectives.
• Assist with contract negotiations and work with clients and management to develop resolutions to issues and business disputes.
• Prepare requests for proposals to subcontractors and analyze RFPs, solicitations, pricing, and contract terms and conditions.
• Ensure business and price proposals comply with solicitation requirements, GSA Schedule terms and conditions, and company policies.
• Assist in the preparation of internal contracts reports and completion of federally mandated reporting.
• Maintain extensive contact with the corporate Accounting Department for proper entry of contract information and resolution of accounting and invoicing issues.
• Maintain extensive verbal and written communications with contracting personnel at government agencies and commercial firms to negotiate contract terms, modifications, and close-outs.

Required Qualifications

• Experience with contract administration for federal government contracts.
• Working knowledge of FAR, DFARS, and various other federal agency regulations and GSA Schedules.
• Knowledge of Salesforce and DocuSign is a plus.
• Proficient in Microsoft Office.
• Strong written and verbal communication skills with excellent organizational skills and ability to multi-task.
• Sound judgment and discretion with strong commitment to ethics.
• Ability to maintain the highest level of confidentiality and integrity.

The Contracts Administrator oversees the preparation, negotiation, and execution of contractual agreements with external partners across the oncology healthcare sector, drafting and editing contractual documents, including MOUs, consulting agreements, and partnership agreements based on company policy and legal guidance. Serving as a representative of the organization in the resolution of complex disputes and working under the direction of the Sr. Contracts Administrator and Director of Finance, this role monitors the contract database, maintains documentation and archives, and coordinates contract approval timelines to drive timely agreement close.

Operational Focus

• Coordinate negotiation schedules and meetings to bring contract negotiations to a conclusion promptly.
• Prepare contract approval timelines with all parties involved and lead follow-up efforts to obtain contract approval.
• Review draft contract documents from external partners and consultants per company policy, leadership, and outside legal counsel in conjunction with relevant departments.
• Develop and review other draft contract documents with outside parties, including MOUs, consulting agreements, and partnership agreements, based on company policy and legal guidance.
• Draft and edit contractual agreements based upon existing standard templates, legal considerations, and policies.
• Monitor procurement and contract management risks and represent the organization in the resolution of complex or sensitive disputes with providers, suppliers, and contractors.
• Monitor the contract database to ensure contract details are up to date and maintain documentation and archives for access throughout the organization; create and distribute amendments to existing documents.

Education and Experience

• Bachelor's degree in business administration, business law, or relevant field required; Master's degree, CCCM, CPCM, CFCM, Paralegal Certification, or law degree preferred.
• Federal and non-federal grant, contract, and subcontract administration experience
• Experience in independently developing and executing clinical trials and research agreements in healthcare.
• General knowledge of contractual agreements, administrative language, and law.
• Experience using DocuSign, Excel, Adobe, Google Drive, Asana, and Microsoft Office Suite.
• Excellent oral and written communication skills.

The Contracts Administrator creates seamless contractual coverage across Axle's federal government contract portfolio by engaging directly with Contracting Officers, reviewing and processing prime and subcontracts, NDAs, teaming agreements, and task orders, and formulating and executing negotiation strategies. Working with Axle staff, customers, vendors, and government Contracting Officers at the federal level, this role ensures all contracts comply with FAR, DFARS, and applicable agency supplements and notifies management of potential non-compliance and problems.

Job Functions

• Engage and establish direct working relationships with Axle staff on contracting strategies and work with Contracting Officers at the federal level to ensure timely awards and seamless contractual coverage.
• Review and process for signature prime and subcontracts, NDAs, teaming agreements, task and delivery orders, statements of work, consulting agreements, contract modifications, and representations and certifications.
• Manage and perform contract administration of subcontractors and vendors and recommend actions to ensure mutually satisfactory performance.
• Review solicitation documents and draft contract terms and conditions for risk and acceptability.
• Formulate and execute negotiation strategies.
• Review and analyze contract documents to ensure compliance with all laws, regulations, and company policies, and determine possible contract risk to the business.
• Ensure contracts are executed following corporate guidelines and utilize systems and tools to generate reports and track the status of contract actions.
• Act as contract liaison between the company and customers and vendors regarding negotiations, changes, and close-outs; notify management of potential non-compliance and problems.

Qualifications and Experience

• Bachelor's degree in Business, Contract Management, or related field.
• Minimum 5 years of demonstrated experience in federal government contracting.
• Cradle to grave subcontract administration experience.
• Advanced knowledge of FAR, DFARS, and applicable agency supplements.
• Advanced knowledge of federal best practices, procedures, and processes in contract administration.
• Must be proficient in Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and SharePoint.
• Strategic thinker with the ability to advise business area leadership
• Strong negotiation skills and ability to communicate effectively at all organizational levels.
• Ability to interface with all levels of management, work independently, and in a team setting
• Ability to multi-task, meet tight deadlines, and independently solve problems.

The Contracts Administrator executes full-lifecycle contract management across commercial and government contracts, leading negotiations to address terms, conditions, scope, and price while advising Program Management on contractual matters, including risk mitigation. Working with export POC, proposal teams, and government interfaces, including DCAA and DCMA, this role reviews and analyzes all contractual documentation for regulatory compliance and supports proposal strategy formation from initial request through submittal.

Scope of Work

• Manage contracts through the full lifecycle, including formation, execution, modification, and close-out.
• Work with the export POC for export documentation and shipping documents in accordance with EAR, ITAR, and corporate requirements.
• Lead contract negotiations to address terms, conditions, scope, and price.
• Assist and advise Program Management in all contractual matters, including risk mitigation and negotiation of advantageous terms.
• Review and analyze all contractual documentation to ensure compliance with applicable regulations and corporate guidance.
• Support proposal teams in strategy formation, preparation, approval, and submittal of proposals in response to customer requests.
• Act as the agent of the company by interfacing directly with commercial customers, Contract Administrators, Contracting Officers, DCAA, and DCMA.

Required Qualifications

• Bachelor's degree in Business Administration.
• Experience in contract administration or policy compliance in government and/or commercial contracting.
• An MBA or JD is a plus.
• CFCM certification is desired.
• Working knowledge of FAR and DFARS preferred; experience with various contract types, including Cost Reimbursable, Firm Fixed Price, and Fixed Price Incentive.
• Excellent communication skills, business acumen, and customer management skills.

The Contracts Administrator elevates commercial contracting at Collins Aerospace by drafting commercial contract documents, performing legal research to interpret contract language, and continuously improving standard templates, standard work, and internal policies and procedures. Working across finance, legal, supply chain, and customer support functions, this role ensures all business obligations and duties are communicated, all internal approval processes are followed accurately, and a SharePoint database of templates and standard work is maintained to support Collins Aerospace Continuous Improvement initiatives.

Key Responsibilities

• Draft commercial contract documents and perform legal research to provide contract language interpretation and resolve issues and disputes.
• Continuously improve and draft original language for standard templates, standard work, and internal policies and procedures.
• Draft program letters and white papers summarizing key commercial and contractual positions.
• Ensure all business functions, including finance, legal, supply chain, and customer support, are aware of contract obligations and duties.
• Ensure all internal approval processes are followed accurately and in an expeditious manner to minimize the impact on time-sensitive commercial transactions.
• Maintain a database and SharePoint site of templates and standard work; support Collins Aerospace Continuous Improvement initiatives.

Qualifications and Experience

• Bachelor's degree with 5 years of relevant experience; advanced degree with 3 years.
• Experience in the absence of a degree is also considered.
• Commercial contracts experience required.
• Proficient in MS Office Suite, specifically Word and Excel; able to write business letters and correspondence.
• Able to travel up to 15% domestically or internationally.

Embedded within a construction project team based in Dubbo, the Contracts Administrator executes subcontract payment processing, progress payments, and monthly financial reports in accordance with the Security of Payment Act for civil and building packages ranging from $1m to $15m. Working closely with the commercial manager, subcontractors, and site teams, this role monitors changes during the construction phase, negotiates variations, and ensures site records are retained daily to support sound commercial outcomes.

Day-to-Day Responsibilities

• Ensure payment schedules are processed in accordance with the Security of Payment Act.
• Measure and approve subcontract progress payments and undertake monthly financial reports relating to cost and budget.
• Assist with construction claims and dispute resolution matters.
• Monitor changes during the construction phase, assess effects on cost, measure values, and negotiate variations.
• Source and execute subcontracts for delivery of the project with a view to the long-term delivery target.
• Prepare site statements for review and discussion by the commercial manager.
• Understand subcontract programmes, monitor progress, and report the impact of any discrepancies; ensure site records are retained on a daily basis.

Education and Experience

• BSc in quantity surveying, engineering, accounting, law, or related discipline.
• Prior experience commercially administering both civil and building packages ranging from $1m-$15m; experience in a similar position in a Tier 1 or Tier 2 contractor preferred.
• Detailed knowledge and understanding of subcontract administration.
• Intermediate to advanced competency in MS Office Suite.
• Excellent commercial awareness with exceptional negotiation skills.
• Confidence and ability to negotiate, influence, and develop relationships at all levels.
• Strong attention to detail and accuracy.

The Contracts Administrator creates and maintains accurate service contract data in Salesforce by inputting, validating, and auditing service terms, start dates, termination dates, and renewal deadlines to support financial reporting and contract approval workflows. Working with internal business teams and stakeholders, this role maintains an electronic repository of contract drafts, executed contracts, and archived terminated contracts and oversees the contract approval process to obtain internal business approvals and escalate issues as required.

Key Responsibilities

• Input, validate, and maintain accurate data pertinent to service contracts in Salesforce.
• Proactively audit and validate contract data regarding service terms, start dates, termination dates, and renewal deadlines for accurate reporting.
• Oversee contract approval process to obtain internal business approvals and escalate issues as required.
• Submit contracts for internal business approvals, final signatures, and upload fully executed copies to the repository.
• Maintain an electronic repository of contract drafts, executed contracts, and archived terminated contracts.
• Submit service terminations and update contract records for accurate financial reporting.

Required Qualifications

• Bachelor's degree or related work experience.
• Experience with contract management systems, including Salesforce and SharePoint.
• Familiarity with DocuSign electronic signature software.
• Ability to navigate and manipulate large data sets.
• close attention to detail with excellent time management and organizational skills.
• Ability to work in a rapidly changing environment.

Reporting to team leadership, the Contracts Administrator administers contracts, invoices, and SLAs of partners and providers while assisting projects with the onboarding of new partners and service providers across the insurance sector. The partner management team relies on this work to maintain accountability with internal and external stakeholders, translate business unit needs into action, and ensure a knowledge-sharing culture is sustained across project leaders, team leaders, and users.

Core Functions

• Administer contracts, invoices, and SLAs of partners and providers.
• Assist projects with the onboarding of new partners and providers.
• Maintain good relationships with internal and external stakeholders and hold them accountable.
• Understand business unit needs and translate them into action.
• Ensure a knowledge-sharing culture by communicating with project leaders, team leaders, and users.
• Support and inform stakeholders on the third-party situation and improvement options.

Qualifications and Experience

• Commercial education and/or degree; industry experience, preferably in the insurance sector.
• Prior experience in contract or partner administration is a plus.
• Analytically strong with close attention to detail.
• Able to solve problems in a range of ways; confident appearance and team spirit in an international environment.
• Eager to work, learn, teach, and engage as a team player and driving force.