• Creates, implements, and utilizes efficient systems and methods 
• Maintain a highly organized and neat workspace and office. 
• Establishes and maintains records management systems that are easily understood and utilized, and that are compliant with all rules, laws, and regulations. 
• Helps maintain a property research database and efficient server arrangement for the team members to access all company data.
• Works enthusiastically in a team atmosphere, promoting collaboration and idea sharing in words and by actions
• Facilitates and provides support to other departments and team members  
• Establishes a quick rapport through warm and engaging interpersonal skills. 
• Provides best in class service to employees, customers, contractors, and vendors. 
• Participates in client meetings, as requested, to understand and facilitate client goals.
• Creates and delivers professional and fresh materials to clients and team to further differentiate the firm.

Skills: System Implementation and Management, Workspace Organization, Records Management, Database and Server Management, Team Collaboration and Support, Interpersonal and Communication Skills, Customer and Client Service, Professional Material Development.

• Identifies opportunities to better deliverables, and thoughtfully and thoroughly communicates ideas to team for consideration and approval.
• Create, manage and maintain listing files and load documents to RealCore. 
• Prepare, type and proofread agreements/contracts.
• Add, edit and maintain current properties in the proprietary databases including CoStar, LoopNet, Realcore, VTS, Buildout and other appropriate programs.
• Daily - update landlord prospect reports in Realcore, VTS, or as otherwise appropriate. 
• Source prospects via online, CoStar, REALCore and TriProspects searches.
• Track overdue commissions and advise broker and create databases in Excel worksheets. 
• Research and target prospects directed by the broker using various resources. 
• Schedule email blasts for properties and client requirements. 

Skills: Opportunity Identification and Communication, Listing Management, Document Preparation and Proofreading, Database and Property Management, Daily Reporting and Updates, Prospect Sourcing, Commission Tracking and Financial Reporting, Research and Scheduling Coordination.

• Conduct property searches utilizing different outlets such as CoStar, LoopNet, NC Access, STDB/ESRI, etc. 
• Locate property ownership information using appropriate municipal tax information website, and other research tasks as assigned.
• Research competitive deals in the market and populate appropriate databases. 
• Research demographics of certain geographical areas.
• Assist in creating marketing materials per client and broker requests.
• Create, maintain, compile, and revise proposals, using Word, Excel or Adobe Suite. 
• Edit and proof written proposals for grammar, writing style and spelling. 
• Draft RFP’s and LOI’s for tenant and landlord representation and prepare initial responses to same as received. 
• Respond to client /caller requests for information (license required for detailed inquiries). 
• Proactively follow up with brokers/clients for updates on property interest, documenting in databases (i.e. RealCore)

Skills: Property Search Proficiency, Ownership Information Sourcing, Market Research, Demographic Analysis, Marketing Material Creation, Proposal Development and Revision, Document Editing and Proofreading, Client and Broker Communication.

• Answer and manage phone calls and messages and manage all marketing and input of listings.
• Review and manage all Broker’s email, research and obtain property data.
• Manage ClientLook (CRM) contact and property database.
• Coordinate and initiate all monthly & quarterly marketing pieces.
• Complete client testimonial reports of closed transactions.
• Prepare listing and sales contracts and other documents.
• Prepare and send prospect letters and other communications.
• Send buyer and other Broker inquiries marketing info  
• Provide support with copying, scanning, etc and attend educational computer training courses. 
• Proactively seek opportunities to assist assigned brokers with workload.

Skills: Communication and Call Management, Email and Data Management, CRM Database Management, Marketing Coordination, Client Testimonial Reporting, Contract Preparation, Communication and Marketing Dispatch, Administrative Support and Continuous Learning.

• Promote listings and real estate team through social media channels
• Manage real estate transactions to include listing management and pend to close process
• Implement client follow up systems and communications
• Assist Broker in day to day operations of the team
• Reserve conference room and prepare necessary materials.
• Liaising with Clients, Lenders & Business contacts and Data Entry
• Assisting mortgage brokers with day-to-day activities from application lodgement through 
• Settlement ensuring Lender requirements are fully met & driving the middle & back end of the process.
• Following up on the progress of the lodged applications with the lenders.
• Use of lenders software applications and own CRM system.
• Research & Structure Loan Applications and liaising with referrers and organising appointments

Skills: Social Media Promotion, Transaction Management, Client Communication, Operational Assistance, Event Coordination, Liaison Duties, Mortgage Support, CRM Management.

• Order office and kitchen supplies, greet visitors and staff
• Answer incoming phone calls and email brochures to prospects based on Broker instructions
• Receive and distribute mail and packages, run site selection reports thru Esri
• Coordinate conference room schedules and ensure it is prepared for guests
• Arrange travel for Brokers and coordinate ReCon bookings for the office
• Perform research for Brokers based on client guidelines, including demographics, Comparable properties and traffic counts
• Assist in creating brochures and properly loaded sites onto CoStar and Loopnet
• Create and send mailing lists and updating VTS
• Redline Word and PDF documents to reflect Brokers comments
• Research ownerships and compile contact information, zoning, and allowable uses for sites

Skills: Supply Management, Reception Duties, Communication Coordination, Meeting Preparation, Travel Arrangements, Research Support, Marketing Material Creation, Database Maintenance

• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint
• Experience in Adobe Creative Suite, Photoshop, and InDesign
• Experience in the real estate industry is a plus, but not required
• Proven ability to consistently manage multiple projects with accuracy and zero missed deadlines. 
• Extremely high energy, fast-paced and driven to succeed. 
• Keen ability to work efficiently autonomously or as a member of a team. 
• Excellent multi-tasking skills. 
• Ability to set expectations on timelines and uses open communication to coordinate with all team members.
• Excellent written communication skills. 
• Compelling and professional oral communicator. 

Qualifications: BA in Communications with 5 years of Experience 

• An upbeat and positive attitude, excellent customer service, and enthusiasm
• Strong communication skills both written and verbal.
• Experience in decision making and overseeing day-to-day operations.
• Experience with Microsoft Office 365, Adobe Acrobat, contract administration
• Experience with contact management programs (CRM) and MLS/CIE services.
• Ability to organize and manage multiple tasks in a fast paced, dynamic environment.
• Experience in a corporate environment, while in a support type role, preferably at Executive level.
• Commercial Real Estate Experience 
• Ability to draft correspondence with minimal direction
• Proven work history in problem-solving/troubleshooting and resolution of conflict
• Manage multiple tasks with changing priorities to meet deadlines in a fast-paced environment
• Attention to detail is imperative, effective follow through on task
• Ability to analyze & resolve office administrative issues and make recommendations
• Ability to perform technical complex work to meet time sensitive deadlines
• Ability to maintain confidentiality of information.

Qualifications: BA in Public Relations with 3 years of Experience 

• Ability to obtain real estate licenses in multiple states
• Proficient in Microsoft Word, Excel and PowerPoint
• Work ethic and a positive attitude and ability to multitask
• Strong sales and marketing skills are a must
• Ability to business acumen, interest in continued education and professional development
• Ability to the handling of binders and B2B sales experience
• Ability to the handling of account invoicing
• Is not afraid to ask questions and provides thoughtful opinions and suggestions for projects
• Ability to conducting quality control review on policies, endorsements and audits
• Ability to communications with customers primarily confined to account information request, declination and/or quote release and follow-up
• Ability to maintain a high level of confidentiality

Qualifications: BA in Urban Planning with 3 years of Experience 

• Accustomed to navigating computer software such as Microsoft Office and MLS 
• Experience providing administrative support in a personal assistant role, or similar 
• Able to effectively communicate to clients and other team members in a timely manner 
• Possesses discernment for working with confidential information and tight deadlines 
• Knowledge of real estate transaction process
• Some active experience as a real estate agent or assistant
• Very technologically savvy, able to learn new programs quickly
• Excellent attention to detail and accuracy

Qualifications: BS in Real Estate with 2 years of Experience 

• Ability to prioritize shifting responsibilities and be flexible in daily routine
• Excellent communication skills and organizational skills
• Familiarity with the real estate sales process in Connecticut Contract to Close Coordination
• Strong written and verbal communication skills
• Marketing skills - social media, print, and web-based 
• Exceptional organizational and project management abilities
• Bookkeeping skills and great ability to focus
• Calm under pressureLearning-based 
• Proven ability to succeed and service-based attitude

Qualifications: BS in Business Administration with 3 years of Experience 

• Previous experience working as a loan processor or in related fields such as mortgage broking, banking, or finance
• Good understanding of spreadsheets, word processing, and database management using Financial CRM systems such as Podium.
• Excellent verbal and written communication skills 
• Ability to have the required client conversations daily. 
• Firm and confident nature to chase up banks and clients.
• High attention to detail and accuracy.
• Able to work in both an unsupervised and busy office environment.
• Ability to work hands-on in a Small Business, creating systems 
• Ability to processes to streamline and improve the organization.
• Adaptable and willing to undertake multiple priorities within dedicated time frames within a changing environment.
• Proficient with MS Office Suite 

Qualifications: BS in Finance with 3 years of Experience