ARCHITECTURAL COORDINATOR JOB DESCRIPTION

An Architectural Coordinator without sharp document control leaves shop drawing packages stalled, sub-contractor claims unverified, and authority submissions rejected. This role resolves that gap. The Architectural Coordinator owns drawing coordination across civil, structural, and building services disciplines, maintaining compliance with BCA quality requirements and ensuring that QM and CONQUAS standards are met at each stage of construction. Working within a project-based team, the role answers to a project lead and serves as the primary interface between consultants, trade contractors, and site supervisors on all architectural matters.

As the Architectural Coordinator, you translate contract obligations into executable site outcomes by managing shop drawing reviews, sub-contractor coordination, and materials approval from pre-construction through handover. You report to the Project Lead and collaborate daily with consultants, authorities, and specialist subcontractors spanning architectural, structural, and MEP disciplines.

Career Impact: Coordinating across BCA-regulated construction projects builds the cross-disciplinary technical fluency that separates senior site professionals from their peers in the Singapore and regional construction markets.

Business Impact: When drawing discrepancies go unresolved, variation orders multiply and handover timelines slip - this role's review and coordination work is what keeps those outcomes off the project register.

Growth Opportunity: The scope of this seat, spanning QM documentation, CONQUAS compliance, and BIM model coordination, positions practitioners for advancement into Senior Architectural Coordinator or BIM Manager roles.

• Coordinate shop drawings and material submissions with consultants, clients, and authorities to maintain approval schedules.
• Review contract drawings against BIM models to identify amendments and flag variation order implications.
• Monitor and coordinate architectural site works against the master schedule to meet milestones within budget.
• Establish quality control plans and implement in-process inspection measures across active construction zones.
• Lead sub-contractor and technical meetings on architectural matters, resolving discrepancies before they affect the programme.
• Validate sub-contractor progress claims and variation records against certified quantities and approved scope.
• Prepare as-built drawings and O&M documentation for handover to owners, town councils, and authorities.
• Partner with the BIM team to maintain a construction-ready model that reflects current contract and site conditions.

• Bachelor's degree in Architecture, Civil Engineering, or equivalent work experience.
• 3 or more years of architectural coordination experience in building construction, with demonstrated site supervisory responsibility.
• Knowledge of BCA quality requirements, architectural specifications, and construction standards applicable to the Singapore industry.
• Ability to carry out multi-discipline drawing reviews spanning architectural, structural, and building services documentation.
• Competency in BIM modelling and 2D drafting for coordination, shop drawing review, and as-built production.
• Proven capacity to manage sub-contractor relationships, assess progress claims, and enforce specification compliance on site.
• Strong written and verbal communication skills for reporting to project leads and liaising with external consultants and authorities.

• Completed at least one QM or CONQUAS project and holds current registration as a Coretrade supervisor.
• Familiarity with authority submission processes including LTA, NEC, SCA, and noise or instrumentation monitoring requirements.
• Experience preparing and tracking noise and site instrumentation monitoring submissions to authorities and consultants.
• Background in BIM execution planning or managing BIM deliverables against legal and contractual requirements.

• Shop drawing approval cycle time, measuring how efficiently submissions progress through consultant review.
• Variation order count per project phase, reflecting coordination quality and drawing discrepancy resolution rate.
• CONQUAS or QM audit scores, indicating in-process quality control performance on architectural works.
• Percentage of sub-contractor claims assessed and certified within the agreed monthly billing cycle.
• As-built drawing submission rate at handover, tracking completeness of O&M documentation delivered to authorities.
• Typical tools: BIM authoring (commonly Revit or ArchiCAD); drawing management (commonly Aconex or Procore).

• Base Salary Range: $58,000 to $82,000 annually, depending on experience and market.
• Bonus: Project completion or performance bonus, typically 5 to 10 percent of base.
• Equity: Not typical for this role and industry; offered at select firms.
• Health Benefits: Medical, dental, and vision coverage standard.
• PTO: 10 to 15 days annually plus public holidays.
• Common Perks: Professional development allowance, site transport reimbursement, certification support.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background screening, including employment history and where applicable criminal record review, is a condition of employment. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, and local law. Reasonable accommodations for individuals with disabilities are available upon request throughout the hiring process. Candidates must hold current authorization to work in the United States.

The Architectural Coordinator owns the product offering development process for new residential developments, coordinating documentation across consultants, manufacturers, trades, and internal stakeholders to ensure floor plans, lot fit matrices, and specialty drawings are delivered accurately. Supporting the Architectural Manager and Senior Architectural Manager, this role shapes product library management, innovation research, and construction site review outcomes that reduce complexity and cost across the business.

Key Responsibilities

• Supports Architectural Manager and Senior Architectural Manager in the product offering development process for new developments as assigned.
• Coordinates documentation between consultants, manufacturers, trades and internal stakeholders and track deliverables.
• Coordinates production of marketing ready floor plans, sales floor plan schedules and design centre floor plans.
• Coordinates production of lot fit matrix and related specialty drawings and details.
• Performs document reviews for adequate coordination between business plan, product design brief, design drawings, marketing/sales collateral and contract documentation.
• Performs construction site visits and coordinates document reviews with internal stakeholders to obtain feedback and ensure details and specifications are optimized to reduce construction complexity and cost.
• Coordinates drawing specification and standard library revisions, including design and construction details and performance standards.
• Assists with executing external consultant RFP.
• Maintain product library and update master product matrix.
• Coordinates new product and material research, competitor market analysis, and data management and analysis.
• Supports innovation initiatives through research, feasibility analysis, business case development, pilot project management, and lessons learned.
• Support product and process enhancement initiatives and coordinate reports and presentations.
• Performs other duties within the scope, spirit and purpose of the job, as requested by management.

Required Qualifications

• College Diploma or University Degree in Architecture.
• Minimum 3 years of professional experience in design development for residential wood frame, production built projects.
• Knowledge of the Ontario Building Code (OBC).
• Knowledge of sustainable design strategies is an asset (e.g. high performance envelopes, Net Zero energy, healthy materials).
• Proficient in Microsoft Office; Microsoft Project is an asset.
• Customer focused, team player, with strong problem solving, organizational, and multi-tasking skills.

Embedded within the construction site management team, the Assistant Architectural Coordinator coordinates and liaises with Owners, Consultants, and Trade Contractors to track work progress, schedule inspections, and manage shop drawing submissions across active projects. Working closely with NSCs, domestic sub-contractors, and authorities including MOM, LTA, and NEC, this role delivers orderly document control and variation records that keep projects on schedule and within contractual scope.

Core Functions

• Coordinate and liaise with Owners, Consultants, & Trade Contractors regarding Site Arrangement, Work Progress, & Technical Resolutions.
• Track, Monitor, Control & Update Work Progress on Site.
• Plan & Schedule for Site Inspections according to Work Progress Status.
• Coordinate and Schedule Shop Drawings & Sample Submission for Approval.
• Conduct Regular Internal Review meetings with Trade Contractors for Site Arrangement, Work Progress, & Technical Resolutions.
• Possess a good understanding of the drawings and specifications of a given project.
• Perform Authorities submission including MOM, LTA, NEC, SCA, and any others deemed necessary for the site nature.
• Plan master schedule, organize and mobilize for project kick-off, workout construction and fabrication details, and obtain approval from Consultants.
• Ensure submission of noise and site instrumentation monitoring to Authorities/Consultants.
• Attend all Consultants' meetings and all NSCs, Domestic Sub-Contractor's coordination meetings.
• Close monitor and control of project schedules and progress.
• Prepare variation records and drawings to support VO claims; assist in progress claim submission and certification of claims to Subcontractors.
• Ensure orderly distribution, file amendments, and update project documents and drawings.
• Follow-up completed project Defects Liability Period's administration and perform other ad-hoc duties as assigned.

Qualifications & Experience

• Diploma or above in building construction or related discipline.
• At least 2–3 years of experience in A&A work and reinstatement work.
• Familiar with Aconex submission preferable.
• Strong leadership to monitor workers and ability to handle work independently and efficiently.
• Good interpersonal skills and able to interface with all levels internally and externally in a responsive manner.
• Singaporean.

Reporting to the project lead, the Architectural Coordinator develops and coordinates all architectural works tied to the master schedule, supervising sub-contractors and attending consultant meetings to ensure specifications, safety regulations, and WSH provisions are met. Partnering with clients, consultants, and sub-contractors on technical matters and work progression, this role enables on-time, quality delivery of architectural works across the project lifecycle.

Primary Duties

• Develop and coordinate all architectural works that tie with the master schedule.
• Report to the project lead on any technical or site issues pertaining to architectural works and provide solutions.
• Coordinate with clients, consultants and sub-contractors on architectural works technical matters, work progression and quality of works.
• Coordinate all architectural drawings, works and materials; report discrepancies in construction drawings.
• Supervise and coordinate the progress of architectural works to ensure works are carried out in accordance to specification and drawing, delivered on time with quality, while safety regulations and WSH provisions are complied with.
• Attend meetings with consultants, provide technical solutions, and coordinate material submissions for approval.
• Perform any related tasks as assigned by superior.

Skills & Qualifications

• Diploma or Degree in Civil & Structural Engineering, Architecture or equivalent.
• Minimum 5 years of relevant experience.
• Independent, results-oriented and self-driven team player with good communication skills.
• Excellent verbal and written English language.
• Salary package commensurate with experience.

Sitting at the intersection of architectural design and project administration, the Architectural Coordinator liaises with Site Engineers, Consultants, Architects, and Suppliers to prepare, organise, and deliver coordinated design documentation across all phases of assigned projects. Operating across Variation Orders, compliance reporting, and certification records, this role builds a structured foundation that supports accurate project handover and streamlined lifecycle management.

Duties

• Liaise with Site Engineers, Consultants, Architects and Suppliers on all phases of the Architectural process.
• Prepare Architectural Details and coordinate works across all project phases.
• Organise, deliver and record Architectural Coordinated Design, Progress of Work, Variation Order and Certification of work done for assigned project.
• Ensure compliance with specifications and reporting requirements throughout the project lifecycle.
• Perform other related duties as assigned by management.

Requirements

• Recognised degree in Civil Engineering and Architecture.
• At least 2 years of working experience in the related field.
• Proficient in BIM and AutoCAD
• Knowledge of Photoshop is an asset.
• Able to work independently with minimal supervision and start work within short notice preferred.

A key member of the home building division, the Architectural Coordinator leads lot fit analysis review, plot plan creation, and municipality submittal, producing the Lot Fit and Color Scheme books that sales teams rely on to close communities. Collaborating across construction, sales, and municipal stakeholders, this role delivers accurate plan packages, clerical support, and diplomatic resolution of municipal comments that keep house starts on schedule.

Functions

• Review Lot Fit Analysis checking for errors and omissions.
• Oversee the creation of Plot Plans and review for accuracy prior to municipality submittal.
• Prepare and maintain all necessary documents and correspondence for weekly house start meetings to include all report updates, follow-up, and work in progress reports.
• Responsible for the creation of the Lot Fit and Color Scheme books used by sales teams.
• Review and quality control plan packages assembled by team prior to submittal to municipalities or field.
• Provide diplomatic support and solutions to municipal comments.
• Self-check own work for completeness, accuracy, and meeting company standards.
• Work from drawings, sketches, scanned images and/or specifications.
• Manage multiple computer files in a Windows environment (DWG, DWF, PDF).
• Maintain current municipal catalog of requirements to reduce or eliminate need to address comments.
• Perform all clerical and administrative support duties as assigned in a timely and professional manner.

Experience & Qualifications

• 1–3 years of administrative experience required in the home building industry.
• Ability to compile construction documents with PDF software, Bluebeam Revu; manage DWG, DWF, and PDF files in a Windows environment.
• Ability to communicate effectively orally and in writing, and interpret oral and written instructions.
• Demonstrated ability to manage multiple projects simultaneously with limited supervision and adapt to changing priorities.
• Respects all members, solicits opinions, supports team decisions, and shares useful information.
• Must be able to read, write, and speak fluently in English; vision, hearing, use of hands, and occasional lifting up to 20 pounds required.

Successful delivery of architectural site works across schedule and budget depends on the Architectural Coordinator, who liaises with consultants, clients, and authorities while leading BIM model coordination, quality control implementation, and sub-contractor management from construction through handover. Based within a project team that spans civil, structural, and building services disciplines, this role advances material selection, as-built documentation, and authority submissions that ensure compliant, defect-minimised project completion.

Accountabilities

• Liaise with consultants, client and authorities on all architectural matters.
• Work with BIM team to get the model ready for construction and cross-check BIM model with contract drawings to identify amendments and highlight for Variation.
• Carry out drawing review and coordination among various disciplines including civil, structural and building services.
• Review shop drawings, materials, MOS, contract documents, and subcontract documents for scope and compliance.
• Monitor and coordinate overall architectural site works to meet project schedule and budget.
• Establish and implement quality control plan and in-process quality control measures on site.
• Track monthly material usage against computed quantities and monitor VO and back charges.
• Lead sub-con and technical meetings; manage tiles and walls setting out plan.
• Oversee architectural materials selection, sample board submission, trade demos and shop drawing submission, and follow up on consultant and client review comments.
• Assist in review of architectural work suppliers and sub-con selections; take lead in as-built drawings, O&M, and handover to owners and authorities.
• Assess sub-con and progress claims and ensure work activities are carried out in a safe working environment.

Technical Qualifications

• Diploma or Degree in Architecture or a related discipline with relevant certificates.
• Minimum 5 years of relevant experience; completed at least one QM/CONQUAS project and registered as Coretrade supervisor.
• Good knowledge of architectural specifications, standards and BCA quality requirements.
• Proficient in Microsoft Office and BIM.
• Independent, diligent and highly motivated with excellent team spirit and ability to lead sub-contractors to ensure smooth progress, high quality standards and minimal defects.

As the Senior Architectural Coordinator, this role leads BIM technology management and workflow integration across the full project lifecycle, developing BIM execution plans and coordinating shop drawings with Architectural, Structural, MEP, and Specialist Subcontractors. The project team relies on this work to maintain compliance with legal and contractual BIM requirements, resolve technical coordination issues, and ensure accurate as-built documentation throughout construction in the Singapore industry.

Activities

• Manage Building Information Modelling (BIM) technologies and workflows throughout the project lifecycle.
• Identify high-value BIM uses during the project planning, design, construction and operational phases.
• Develop the BIM execution plan and propose how various BIM tools could be used in a BIM project.
• Review BIM deliverables in adherence to legal and contractual requirements and manage BIM documentation accuracy.
• Lead checking and coordination of Shop drawings and as-built drawings with all respective trades including Architectural, Structural, MEP and Specialist Subcontractors.
• Prepare and monitor the progress of Shop drawings and Sample schedule with procurement schedule.
• Review project specifications, Shop drawings, and technical clarifications.
• Liaise and coordinate with working partners, Consultants, Authorities, and Subcontractors during the construction phase.
• Attend and lead technical and site meetings with Consultants, Authorities, and Subcontractors.
• Rectify technical and coordination issues within the Project team and related working partners.

Position Requirements

• Recognised Degree in Architecture or equivalent.
• Minimum 5–10 years of experience in drawing coordination and management in the Singapore Construction Industry.
• Knowledge of BIM standards, implementation strategies and Singapore Construction Industry regulations.
• Well-versed in AutoCAD, Revit and BIM software across Architectural, Structural and MEP disciplines.
• Strong analytical and management skills with ability to lead the team, deliver projects and resolve issues throughout the project lifecycle.